Division of Youth Services policies

The CDHS Division of Youth Services (DYS) provides for the care and supervision of youth committed by the District Court to the custody of CDHS. DYS operates 12 secure youth centers that serve youth between the ages of 10 and 21 who are pre-adjudicated or committed. In addition to residential programming, DYS administers juvenile parole services throughout Colorado. 

If you need help with any of the policies below or would like to request archived versions of a specific policy, contact the DYS Policy Advisor, Michael McAuliffe at (720) 219-7637 or via email at michael.mcauliffe@state.co.us

Policy index: State programs

Below is a listing of state program policies and the associated links to access the policies.

Chapter/Policy Subject of Chapter/Policy
CHAPTER 1 Administration, Organization and Management
1.1 Legal Authority and Division Mission
1.2 Internal and External Communications
1.3 Admission Criteria
1.6 Contract Programs
1.9 Legal Representation and Assistance
1.11 Public Information/News Media
1.12A Detention Victim Notification Program
1.12B Committed Victim Notification Program
1.13 Employee Dress Code
1.14 Youth Center Administrative and Supervisory Personnel Support
1.15 Waivers
1.16 Detention Capacity
1.17 HIPAA General Provisions
   
CHAPTER 2  Fiscal Management
2.1 Purchase and Lease of Computer Hardware/Software, Cellular Phones, Pagers and Two-way Radios
2.3 Accounting for Appropriations and Expenditures of Funds
2.4 Youth Trust Funds
2.5 Youth Personal Funds
2.6 Internal Control and Monitoring of Accounting Procedures
2.7 Capital Assets Inventory Control
2.8 Warehouse Inventory and Expendable Program Supplies
2.9 Position Control
2.10 Insurance Coverage
2.12 Contracts and Grants
   
CHAPTER 3 Personnel
3.1 Employee Grievances
3.2 Membership in Employee Organizations and Employee Representation 
3.3 Outside Employment and Conflict of Interest
3.4 Administering Corrective and Disciplinary Actions
3.5 Drug Free Workplace/Substance Abuse and Tobacco Use
3.6 Leave, Timekeeping/KRONOS, Worker's Compensation, FMLA, FLSA, Administrative Leave
3.6A Youth Center Scheduling
3.8 Appointing Authority
3.9 Certification, Licensure and Letters
3.10 Personnel Records
3.11 Policy Manual Establishment and Maintenance
3.12 Personnel Selection, Retention, Promotion and Layoff, Separation
3.14 Personnel Actions Related to Alleged Child Abuse
3.15 Client Managers/Parole Officers Carrying Badges and Dangerous Weapons
3.18 Employee Assistance Program
3.20 Relationships between Youth and Employee
3.21 Employee Background Search, Employee Reporting Responsibility, Trails Database Checks
3.25 Transitional Duty
3.28 Violence in the Workplace and Sexual Harassment
3.30 Professional Conduct
3.31 State Policy Review Process
   
CHAPTER 4 Training and Staff Development
4.1 Training and Training Requirements-Youth Center Based
4.2 Training and Training Requirements- Non-Youth Center Based Employees
   
CHAPTER 5 Management Information and Research
5.1 Colorado TRAILS Database
5.2 Research and Evaluation
   
CHAPTER 6 Youth Records
6.1 Content, Use, Transfer, Security, and Release of Youth Records
6.2 Inactive Youth Records
   
CHAPTER 7 Physical Plant
7.1 Existing Youth Center Requirements
7.3 Building and Equipment Maintenance
7.4 Assignment of Space
   
CHAPTER 8 Safety and Emergency
8.1 Fire Safety Inspections and Prevention
8.2 Risk Management
8.3 Control and Use of Flammable, Toxic, and Caustic Materials
8.4 Client Manager/Parole Officer Field Safety
8.5 Inclement Weather
   
CHAPTER 9 Security and Control
9.1 Perimeter Security and Security Inspections 
9.2 Control Center
9.3 Youth Supervision and Movement
9.4 Physical Response and Protective Devices
9.5 Count Policies and Procedures
9.6 Shift Assignments and Shift Logs
9.8A Reporting Critical Incidents
9.8B Reporting Critical Incidents
9.9 Dangerous Weapons
9.10 Key Control System
9.11 Tools, Culinary and Medical Equipment
9.12 Emergency Response Guide
9.13

Searches of Youth and Youth Centers 

9.14 Security, Assignment, and Use of State Vehicles
9.15 Transportation of Youth Outside of the Youth Center
9.17 Reporting Child Abuse
9.18 Two-Way Communication
9.19 Sexual Abuse and Sexual Harassment Prevention
9.20 Hospital/Medical Security
9.22 Use of Personal Electronic Devices in Youth Centers
9.23 Safe Treatment of Pregnant Females
9.24 Video Monitoring and Surveillance
   
CHAPTER 10 Food Service
10.2 Youth Center Food Service Program Management
10.3 Menu Planning and Meal Service
10.4 Work Experience Programs for Committed Youth
10.5 Employee / Guest Meals
10.6 Food from Outside Sources
10.7 Food-Borne Illness Prevention and Control
   
CHAPTER 11 Sanitation and Hygiene
11.1 Housekeeping Plans and Sanitation Health Inspections
11.2 Waste Disposal and Pest Control
11.3 Personal Hygiene, Clothing, Bedding, and Linen Supplies
   
CHAPTER 12 Medical and Health Care Services
12.1 Medical Program Administration
12.2 Medical Supplies and Equipment
12.3A Receiving Screening and Mental Health Screening
12.3B Health Assessments, Physical Examinations, Transfer Screening, and Discharge Planning
12.3C Dental Services
12.4 Medical Records
12.4A EHR Downtime Contingency Plan
12.5 Access to Medical Services
12.6 Notification of Serious Illness or Injury
12.7 Medical Emergency Protocol
12.8 Medical Treatment for Injured or Ill Employees
12.9 Special Health Care
12.10A Use and Management of Pharmaceutical Products
12.10B Medical Experimentation or use of Pharmaceutical for Behavior Management
12.10C Qualified Medication Administration Personnel
12.11 Nursing Assessment Protocols Continuous Quality Improvement
12.12 Informed Consent; Permission or Refusal of Treatment
12.13 Fatality Procedures
12.14 Communicable and Infectious Diseases
12.14A SARS-CoV-2 (COVID-19) Employee Testing Policy
12.15 Acquired Immune Deficiency Syndrome
12.18 Youth Head Trauma Guidelines
12.19 Chronic Disease Services
12.20 Intoxication and Withdrawal
12.21 Protective Devices and Seclusion
12.22 Vaccination Program for Employees
   
CHAPTER 13 Youth Rights
13.1 Basic Rights, Responsibilities, and Access to Services
13.2 Grievance Procedures
13.3 Access to Courts and Council
13.5 Rights, Responsibilities of Youth Regarding Personal Appearance
13.9 Non-Discriminatory Services to Lesbian, Gay, Bisexual, Transgender, Questioning, and Intersex (LGBTQI) Youth
   
CHAPTER 14 Rules and Discipline
14.3A Youth Center Rules
14.3B Time-out, Seclusion and Program Refusal
   
CHAPTER 15 Mental Health Services
15.1 Access to Psychiatric Hospitalization
15.2 Suicide Assessment, Monitoring, and Intervention
15.3 Access to Services for the Developmentally Disabled
15.4 Psychotropic Emergency Medications
15.5 Substance Abuse Assessment
15.6 Substance Use Treatment Services
15.7 Substance Use Analysis and Testing
15.7A Toxicology Screening and Reporting
15.8 Involuntary Medication Administration
15.9 Supervision, Services, and Documentation
   
CHAPTER 16 Admission, Transfer, and Release
16.1 Admissions, Reception / Orientation
16.2 Personal Property
16.4 Release from Custody
16.5 Removal from Rolls
16.7 Pre-Parole Planning 
16.8 Restitution / Supervision Levels - Parole 
16.9 Parole Violation
16.10 Transfer & Supervision of Interstate Compact Youth
16.11 Sex Offender Registration
16.12 Parole Release, Discharge 
16.13 Parole Field Safety 
   
CHAPTER 17 Programs and Services
17.1 Scope of Programs and Services
17.4 Library Services
17.5 Counseling
17.8A Special Education Program
17.8 General Education Program
17.10 Recreation
17.11 Faith / Religious Programming
17.12 Temporary Release Passes
17.15 Restitution
17.16 Youth Wellness Policy, Canteen Accounts, and Audit of the Canteen Accounts
17.17 Limited English Proficiency
17.18 Multi-Disciplinary Team (MDT)
17.19 Room Time
17.21 Growth and Change Program
   
CHAPTER 18 Communications: Mail, Visits, and Telephone
18.1 Youth Visiting
18.2 Youth Correspondence
18.3 Telephone
   
CHAPTER 19 Federal Entitlement Programs
19.1 Judicial Findings Regarding Reasonable Efforts and Eligibility Determination and Re-determination
19.2 Youth Discrete Case Plans
19.3 Administrative Review
   
CHAPTER 20 External Persons Providing Services to Youth
20.1 Visitors, Volunteers, Contractors, and Presenters Providing Services to Youth
   
CHAPTER 21 Assessment and Classification
21.1 Risk Assessment, Classification, and Reclassification
21.2 Length of Service (LOS) and Reclassification
21.3 Youth Photographing and Fingerprinting
21.4 Colorado Juvenile Risk Assessment
   
CHAPTER 22 Information Technology
22.1 Use of Electronic Mail (E-mail), Use of Support of Hardware and Software, Internet / Intranet Access
22.5 Computer Network and Internet Use in the Classroom
   
CHAPTER 23 State-Owned Privately Operated Secure- Administrative Policies
23.1 Youth Personal Funds (Custodian)
23.2 Certification, Licensure, and Letters
23.3 Policy Manuals Establishment And Maintenance
23.4 Training Requirements Contract Program Employees 
23.5 Research and Evaluation
23.6 Closed Youth Records
23.7 Control and Use of Flammable, Toxic, and Caustic Materials
23.8 Youth Center Food Service Program Management
23.9 Menu Planning and Meal Service
23.10 Work Experience Program for Committed Youth
23.11 Food from Outside Sources
23.12 Housekeeping Plans and Sanitation Health Inspections
Policy index: Contract programs

Below is a listing of contract program policies and the associated links to access the policies.

Contract Chapter/Policy Subject of Chapter/Policy
CHAPTER 1 Administration, Organization, and Management
1.11 Public Information/News Media
1.15 Waivers
   
CHAPTER 2 Fiscal Management
2.5 Youth Personal Funds (Custodial)
   
CHAPTER 3 Personnel
3.9 Certification, Licensure and Letters 
3.11 Policy Manuals Establishment and Maintenance
3.14 Personnel Actions Related to Alleged Child Abuse
3.20 Relationships Between Youth and Employees
3.21 Employee Background Search; Employee Reporting Responsibility; Trails Database Checks
   
CHAPTER 4 Training and Staff Development
4.1 Training Requirements - Program Based
   
CHAPTER 5 Management Information and Research
5.1 Colorado TRAILS Database
5.2 Research and Evaluation
   
CHAPTER 6 Youth Records
6.1 Content, Use, Transfer, Security and Release of Youth Records
6.2 Closed Youth Records
   
CHAPTER 8 Safety and Emergency
8.1 Fire Safety Inspections and Prevention
8.3 Control and Use of Flammable, Toxic and Caustic Materials
   
CHAPTER 9 Security and Control
9.1 Perimeter Security and Security Inspections
9.2 Control Center
9.3 Youth Supervision and Movement
9.4 Physical Management and Security Equipment
9.5 Count Policies and Procedures
9.6 Shift Assignments and Shift Logs
9.8 Reporting Critical Incidents
9.9 Dangerous Weapons
9.11 Tools, Culinary and Medical Equipment
9.12 Youth Center Emergency Plan
9.13 Searches of Youth and Contract Programs
9.15 Transportation of Youth Outside of the Contract Program
9.17 Reporting Alleged Child Abuse 
9.19 Sexual Abuse and Sexual Harassment Prevention
9.20 Hospital Security
9.23 Safe Treatment of Pregnant Females
   
CHAPTER 10 Food Service
10.3 Menu Planning and Meal Service
10.4 Work Experience Program for Committed Youth
10.7 Food-Borne Illness Prevention and Control
   
CHAPTER 11 Sanitation and Hygiene
11.1 Housekeeping Plans and Sanitation Health Inspections
11.3 Personal Hygiene, Clothing, Bedding and Linen Supplies
   
CHAPTER 12 Medical and Health Care Services
12.1 Medical Program Administration
12.2 Medical Supplies and Equipment
12.3 Health Screenings, Appraisals, and Physical and Dental Examinations
12.4 Medical Records
12.5 Abolished October, 2019
12.6 Notification of Serious Illness or Injury
12.7 Medical Emergency Protocol
12.9 Special Health Care
12.10 Use of Pharmaceutical Products and Prohibition of Medical Experimentation or Use of Pharmaceuticals for Behavior Management
12.12 Medical and Psychiatric Informed Consent: Permission or Refusal of Treatment
12.13 Fatality Procedures
12.14 Communicable and Infectious Diseases
12.15 Acquired Immune Deficiency Syndrome
12.18 Youth Head Trauma Guidelines
12.19 Chronic Disease Services
   
CHAPTER 13 Youth Rights
13.1 Basic Rights, Responsibilities and Access to Services
13.2 Grievance Procedures
13.3 Access to Courts and Council
   
CHAPTER 14 Rules and Discipline
14.3A Contract Program Rules
14.3B Timeouts and Seclusion
   
CHAPTER 15 Behavioral Health Services
15.1 Access to Psychiatric Hospitalization
15.2 Suicide Assessment, Monitoring and Intervention
15.3 Access to Services for the Developmentally Disabled
15.4 Psychotropic Emergency Medications
15.6 Substance Abuse Services
15.7 Sobriety Monitoring
15.9 Supervision, Services, and Documentation
   
CHAPTER 16 Admission, Transfer and Release
16.1 Admission, Reception and Orientation
16.2 Personal Property
16.4 Release from Custody
16.11 Sex Offender Registration
   
CHAPTER 17 Programs and Services
17.1 Scope of Programs and Services
17.8 Educational Programs
17.10 Recreation
17.11 Faith/Religious Programming
17.12 Temporary Release Passes
17.16 Youth Wellness Policy
17.18 Multi-Disciplinary Team (MDT)
17.20 Special Management of Youth
   
CHAPTER 18 Communications:  Mail, Visits, and Telephone
18.1 Youth Visiting
18.2 Youth Correspondence
18.3 Telephone
   
CHAPTER 20 Citizen Involvement and Volunteers
20.1 Volunteer/Intern Management
Policy updates: Policy approval guidelines and alerts

Click here to access policy approval guidelines, sign up to receive alerts on new policies, access research on relevant policies, and contact the DYS Policy Advisor.

Forms

Access all forms referenced in both state and contract policies.

Key terms and definitions

Below is a reference guide for all key terms and definitions utilized in state and contract policies.

Associated statutes and regulations for state policies

Below is a listing of DYS state policies and the associated CDHS policy, federal and state regulation and Colorado Revised Statutes (C.R.S.).

Associated statutes and regulations for contract policies

Below is a listing of DYS contract policies and the associated CDHS policy, federal and state regulation and Colorado Revised Statutes (C.R.S.).

State Policy Review Committee meeting minutes

Below is a list of minutes from previous State Policy Review Committee Meetings