Current CDHS memos

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This page contains all of the active policy, operation and information memos issued by the Colorado Department of Human Services. Click here to visit the Memo Series homepage.

The Memo Series may NOT be used to change, create, replace or waive any state or federal law or regulation/rule.

How to search for memos on this page

To search these memos by keyword, press Control-F on your browser, type in the keyword you're searching for and press Enter. (Note: The search function will not search sections of the page that are closed.)

Important notice about policy memos

Note: Effective July 1, 2020, the policy memo will no longer exist due to merging with the operation memo.

Archived memos

Looking for archived memos? Visit the Memo archives page.

Policy memos

A policy memo is any memo that changes departmental policy as a result of CDHS statutorily defined responsibility of supervising counties. A policy memo interprets and provides further guidance to promulgated regulations. Policy memos are active for three years, after three years, they are archived and then re-issued if necessary.

2020 Policy Memos
Memo # Memo title Issue date Division Keywords
PM-OES-2020-0003 Treatment of Direct Economic Assistance Payments
Authorized Under the CARES Act
May 12, 2020 OES Adult Financial, Colorado Works, Food Assistance, Unemployment Insurance (UI),
Economic Stimulus, Compensation, CARES Act, COVID-19 Pandemic
PM-OES-2020-0002 Crowdfunding Impacts to CDHS Program Eligibility Apr. 24, 2020 OES Adult Financial, Colorado Works, Food Assistance, Supplemental Nutrition Assistance Program, SNAP, Resources, Crowdfunding, GoFundMe, Kickstarter, Indie GoGo, Liquid Asset, Countable Unearned Income
PM-ECL-2020-0001 Increased Support for CCCAP Families in
Response to the COVID-19 Crisis
Apr. 23, 2020 ECL COVID-19, CCCAP, Job Search, Redetermination,
CHATS, Extended eligibility period
PM-CW-2020-0003 Modifications to Rules Conditionally Made for Certification and
Recertification of Foster Homes During the COVID-19 Pandemic
Apr. 22, 2020 CW Certification, Foster Care, Recertification, Requirements
PM-PSO-2020-0001 Administrative Review Invitations Apr. 15, 2020 PSO Administrative Review, Invitations
PM-OES-2020-0001 Food Assistance COVID-19 Temporary Policy Modifications Apr. 9, 2020 OES Food Assistance, Supplemental Nutrition Assistance
Program, SNAP, Pandemic, COVID-19, Food
and Nutrition Service, FNS
PM-CW-2020-0002 Video-conferencing in lieu of face-toface monthly contacts for parents
and caregivers in light of COVID-19
Apr. 8, 2020 CW Contacts, Face-to Face, Video Conferencing,
COVID19, parents, caregivers and long term
intended caregivers
PM-CW-2020-0001 Update Regarding Modification of Policy and
Procedures Related to Certification and Recertification
Requirements During the COVID-19 Pandemic
Apr. 7, 2020 CW Certification, Foster Parents, Health,
Structured Analysis Family Evaluation, and Support
PM-FEA-2020-0001 Food Assistance Regulations Updates from February 2020 Emergency Rule Feb. 20, 2020 FEA Food Assistance, Supplemental Nutrition Assistance Program, SNAP,
Employment First, Work Requirements, ABAWD, Recipient Claims,
Food and Nutrition Service, FNS
2019 Policy Memos
Memo # Memo title Issue date Division Keywords
PM-CW-2019-0002 Expansion of Education and Training Vouchers (ETV) and Changes to the Timeline of the Emancipation Transition Plan (ETP) Dec. 19, 2019 CW Educational and Training Vouchers, ETV, Former Foster Care Youth, Emancipation Transition Plan, ETP
PM-OES-2019-0001 County Administrative Expenditure Reviews Dec. 16, 2019 OES Supplemental Nutrition Assistance Program, SNAP, County Administration, 2 CFR Part 200,Uniform Guidance

Operation memos

An operation memo:

  • Provides more specific guidance to counties or other state designated agencies, where applicable, on how to apply a statute or rule, and neither expands such obligations nor creates new obligations.
  • Provides detailed instructions for counties or other state designated agencies, where applicable, to operationalize new or existing state law, state rule, federal law or federal regulation.
  • Is used to inform counties or other state designated agencies, where applicable, how the department will measure performance compliance. This type of memo is similar to the purpose of Agency Letters.
  • May help resolve conflicting practices or interpretations of a statute or rule.
  • May cover administrative issues such as documentation, reporting, and database functionality.
  • Helps ensure clear and uniform administration of department-supervised programs across counties.
  • Operation memos are active for three years, after three years, they are archived and then re-issued if necessary.
2022 Operation Memos
Memo # Memo title Issue date Division Keywords
OM-DEWS-2022-00013 Old Age Pension, Aid to the Needy Disabled-Colorado Supplement Cost of Living Adjustment (COLA) Increase for 2023 Nov. 28. 2022 DEWS Cost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), In-kind Support and Maintenance (ISM), Grant Increase, Adult Financial
OM-OES-2022-0008 Verification of Non-Citizen Status in Systematic Alien Verification for Entities (SAVE) Nov. 28, 2022 OES Systematic Alien Verification for Entitlements (SAVE), United States Citizenship and Immigration Services (USCIS), Non-Citizens, Cuban and Haitian Entrants, SNAP, Verification, Colorado Works, Adult Financial
OM-FEA-2022-0017 SNAP County Management Evaluation Reviews for FFY2023 Nov. 21, 2022 FEA FFY2023, Management Evaluations, SNAP
OM-CW-2022-0024 DHS Legal Custody - Residing with Parents Nov. 17, 2022 CW Biological Parent, Stepparent, Psychological parent, Kin, DHS Legal Custody
OM-OCYF-2022-0023 Cooperative Agreements with Law Enforcement Agencies Nov. 9, 2022 OCYF Memorandum of Understanding, Law Enforcement, Cooperative Agreements
OM-OES-2022-0007 Sponsored Workgroups, Boards, and Commissions Compensation & CDHS
Program Eligibility
Nov. 8, 2022 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Low-Income Energy Assistance Program (LEAP), Workgroups, Boards, Commissions, Income
OM-FEA-2022-0026 EBT Mail Card Issuance Oct. 31, 2022 FEA EBT, mail card issuance (MCI), processing guidelines, benefit access
OM-FEA-2022-0015 2022-2023 Low Income Energy Assistance Program (LEAP) and Low Income Household Water Assistance Program (LIHWAP) Administrative and Outreach Allocations Oct. 25, 2022 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, heating, water, drinking water, wastewater, Low Income Household Water Assistance
Program, LIHWAP
OM-EBD-2022-0012 The Department of Housing and Urban Development (HUD) Earned Income Disregard (EID) Benefit Oct. 24, 2022 EBD Earned Income Disregard, HUD, Department of Housing, Colorado Works, Workforce Development, Employment First, Subsidized Housing, Employment, Work Incentive Program, Entered Employment, Housing Urban Development, Annual Income, Third Party Partners
OM-FEA-2022-0014 SNAP Regulation Updates: FFY23
SNAP COLA and OOA & 4.900
Oct. 24, 2022 FEA SNAP, regulations, Quality Assurance, COLA, Hearings, OOA
OM-FEA-2022-0013 LEAP Outreach Incentive Program Oct. 6, 2022 FEA Outreach, Incentive, Low-Income Energy Assistance Program, LEAP, Energy Assistance, Heat, Home
OM-CP-2022-0001 Changes to the CDHS County HP
Computer Refresh Process
Sept. 30, 2022 CP County HP Refresh, CYF, Intergovernmental Agreements (IGAs), Allocation
OM-AAS-2022-0001 3rd Amended APS EJA Round 1 Funds Sept. 19, 2022 AAS APS, elder justice, funds
OM-EBD-2022-0011

Internal Controls for Adult Financial and Colorado Works, County-Level Case Reviews

Sept. 25, 2022 EBD Quality Assurance (QA), Adult Financial (AF), Colorado Works (CW), County-Level Case Reviews, Workforce Development (WD)
OM-CSS-2022-0002 Income Withholding Order Issuance on Orders Not Subject to Immediate Withholding Sept. 19, 2022 CSS Income Withholding Order, IWO, Income Assignment, IA, Child Support Services, Withholding, Notice, Direct Pay, Obligation, Objection
OM-OES-2022-0006 State Sponsored Workgroups Boards and Commissions Exempt Income Sept. 12, 2022 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Low-Income Energy Assistance Program (LEAP), Refund, Boards, Commissions, Exempt Income
OM-CW-2022-0022 Federal Compliance Changes to AFCARS - The Adoption and Foster Care Analysis and Reporting System in Trails Sept. 1, 2022 CW Foster Care, Adoption, Relative Guardians, Trails, AFCARS
OM-OES-2022-0005 Treatment of Income from the Thriving Providers Project Aug. 29, 2022 OES Self-employment income, Thriving Providers project
OM-CW-2022-0021 Rates Counted Toward Respite and Family Support for Adoption & Relative Guardianship Assistance Agreements Aug. 29, 2022 CW Adoption Assistance, Foster Care Rate, Respite, Relative Guardianship Assistance Agreements
OM-CW-2022-0020 County Trails Data Entry for Effective IV-E Reimbursement Aug. 22, 2022 CW Family First, Prevention In-home Case, Trails, FFPSA
OM-OES-2022-0004 Revised Single Purpose Application
(SPA) 2022
Aug. 22, 2022 OES

Single Purpose Application (SPA); Colorado Department of Human Services (CDHS); Health Care Policy and Financing (HCPF); form revision; eligibility; training; Non-
Discrimination Statement (NDS); Electronic Benefits Transfer (EBT); voter registration

OM-EBD-2022-0010 Colorado Works Demonstrable Evidence and Re-Engagement Processes Aug. 15, 2022` EBD Demonstrable Evidence (DE), Colorado Benefits Management System (CBMS), Colorado Works, Workforce Development, Initial Appointment, Re-engagement, caseclosure, basic cash assistance
OM-CP-2022-0001 State Data Ownership and Usage Guidelines Aug. 10, 2022 CP Data, security, privacy, confidentiality
OM-OES-2022-0003 Colorado Taxpayer Bill of Rights (TABOR) Refund Exempt Income July 25, 2022 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Refund, Department of Revenue, Exempt Income
OM-CW-2022-0019 Laradon Calabrese Youth Center - Admission, Discharge, & Reimbursement July 21, 2022 CW Laradon, Calabrese, Eligibility, Referral, Application, Admission, Duration of Treatment, Discharge, Placement, Reimbursement
OM-CW-2022-0018 County Cover letter & Checklist for QRTP Lifetime Limit Waiver Request Submission July 20, 2022 CW QRTP, Lifetime Limit, Waiver, Request, Checklist
OM-CDEC-2022-0001 Revised CCCAP Application &
Redetermination Forms
July 19, 2022 CDEC CCCAP, Application, Redetermination, Form
OM-OES-2022-0002 Sunsetting Required Change
Reporting Forms
July 18, 2022 OES Change report form, CRF, Supplemental Nutrition Assistance Program, SNAP,
Adult Financial, AF, Colorado Works, CW
OM-CW-2022-0017 Institutional Referral & Assessment Volume 7 Rule Revisions July 14, 2022 CW Institutional, Assessment, Referral, Facility, Incident, Supervision
OM-CW-2022-0016 SFY 2022-23 Core Services Program Allocation and Plan July 12, 2022 CW Core Services Program
OM-FEA-2022-0012 Messaging and Education Toolkit: Preparing for the End of SNAP Max Allotment July 11, 2022 FEA Food and Nutrition Service, FNS, Max Allotment/Emergency Allotment, PHE, U.S. Department of Agriculture, USDA
OM-FEA-2022-0011 2022 Nondiscrimination Statement July 11, 2022 FEA Food and Nutrition Service, FNS, Nondiscrimination Statement, NDS, U.S. Department of Agriculture, USDA
OM-EBD-2022-0009 Colorado Works Basic Cash Assistance Grant Increase 2022 July 11, 2022 EBD Colorado Works (CW), grant increase, basic cash assistance, grant standards
OM-FEA-2022-0010 County Administrative Expenditure
Reviews
July 5, 2022 FEA Supplemental Nutrition Assistance Program, SNAP, County Administration, 2 CFR Part 200, Uniform Guidance
OM-CFO-2022-0002 State Fiscal Year 2022-23 Preliminary County Allocations  SFY22-23 County Budget Attestation July 1, 2022 CFO County Allocation, Financial Services
OM-ECL-2022-0005 Colorado Child Care Assistance Performance Measures and Monitoring June 30, 2022 ECL Colorado Child Care Assistance Program, Department of Early Childhood, Measures, Performance, Program Integrity, Monitoring, Timely, Accuracy
OM-CW-2022-0015 Referral Process for Protective Services Child Care June 29, 2022 CW Protective Services Child Care, Referral, Attestation
OM-ECL-2022-0004 Revised CCCAP Rules June 22, 2022 ECL Colorado Child Care Assistance Program, CCCAP, Rules
OM-CW-2022-0014 Contracted PRTF - Admission, Discharge, & Reimbursement June 16, 2022 CW PRTF, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement
OM-EBD-2022-0008 Colorado Works Memorandum of Understanding SFY22-23 (word version) June 8, 2022 EBD Colorado Works (CW), Memorandum of Understanding (MOU)
OM-CW-2022-0013 Clarification of Removals for Title IV-E Adoption Assistance June 6, 2022 CW Adoption, Title IV-E, Removal, Nunc Pro Tunc
OM-ECL-2022-0001 CCCAP Stimulus Strategy Activities June 6, 2022 ECL CCCAP, Stimulus, ARPA, CRRSA, CCDF
OM-ECL-2022-0003 Colorado Child Care Assistance Program Memorandum of Understanding June 1, 2022 ECL Colorado Child Care Assistance Program, Department of Early Childhood, Memorandum of Understanding (MOU)
OM-EBD-2022-0007 Employment First Program Operations FFY 2023 May 31, 2022 EBD Supplemental Nutrition Assistance Program (SNAP), Employment and Training (E&T), Employment First (EF), Employment First Program Operator (EF PO), federal fiscal
year 2023 (FFY 2023), Third-Party Partners (TPP)
OM-CW-2022-0012 **Correction** Contracted QRTP- Admission, Discharge, & Reimbursement May 24, 2022 CW QRTP, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement
OM-FEAD-2022-0009 Statewide Contract with Goodwill for Administration of LEAP May 23, 2022 FEAD Low-Income Energy Assistance Program, LEAP, Goodwill, MOU, heating, assistance, administration
OM-CW-2022-0011 Diligent Recruitment Plans for the Recruitment and Retention of Foster Parents, Adoptive Parents, and Kinship Caregivers May 11, 2022 CW Family First Prevention Services Act, Multi-Ethnic Placement Act (MEPA) of 1994, and the Administration for Children and Families (ACF) Guidelines; Section 422 [42 U.S.C. 622] (b) (7); Section 471 [42 U.S.C. 671] (a) (18); Section 26-1-109, C.R.S.; Section 26-1-111, C.R.S.; Section 7.500.3, B (12 CCR 2509-6)
OM-OES-2022-0001 Working with Supplemental Nutrition Assistance Program (SNAP) applicants in Employment First May 2, 2022 OES Applicants, Employment First (EF), Employment First Program Operators (EF POs), Employment and Training (E&T), Code of Federal Regulations (CFR), Third-Party Partners (TPP), Colorado Benefits Management System (CBMS), Workforce Development (WD), Food and Nutrition Service (FNS), Supplemental Nutrition Assistance Program (SNAP), Individualized Service Plan (ISP)
OM-EBD-2022-0006 Colorado Works Exceptionally Disengaged Process May 2, 2022 EBD Colorado Works, Workforce Development, employment and training, re-engagement, forms, tools, exceptional disengagement, sanctions, good cause
OM-CW-2022-0010 Plan of Safe Care Volume 7 - New Rule April 28, 2022 CW Substance Exposed Newborns, SEN, Plan of Safe Care, POSC
OM-CSS-2022-0001 Fingerprinting Background Check Requirement Apr. 18, 2022 CSS Fingerprinting Background Checks, IRS Publication 1075, ACSES access
OM-CW-2022-0009 IV-E Prevention Plan – Phase Two Workgroup Apr. 18, 2022 CW Prevention Plan, Family First, FFPSA, IV-E
OM-CW-2022-0008 Compliance with 7.605.24 “Release of Confidential Information to Clients” Apr. 14, 2022 CW Records, Confidentiality, Clients
OM-EBD-2022-0005 Adult Financial Burial Program: Choice of Disposition Apr. 11, 2022 EBD Adult Financial (AF), Burial, Disposition
OM-CW-2022-0007 Foster Youth in Transition Program Placement Options for Participating Youth Mar. 30, 2022 CW HB 21-1094, Foster Youth in Transition Program, Transition Age Youth, Emancipation, Former Foster Youth, Reentry
OM-CW-2022-0006 Statewide Implementation of Differential Response Mar. 29, 2022 CW DR, Differential Response, Dual Track, FAR, Family Assessment Response
OM-CW-2022-0005 Safety Assessment Supplemental Documents Mar. 28, 2022 CW Safety Assessment, Program Improvement Plan
OM-EBD-2022-0004 Internal Controls for Adult Financial and Colorado Works, County-Level Case Reviews Mar. 28, 2022 EBD Quality Assurance (QA), Adult Financial (AF), Colorado Works (CW), County- Level Case Reviews, Work Verification Plan (WVP)
OM-CW-2022-0004 Contracted PRTF - Admission, Discharge, & Reimbursement Mar. 15, 2022 CW PRTF, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement
OM-CW-2022-0003 Independent Assessment Process for Carved Out Populations Mar. 10, 2022 CW QRTP, Carve Out, Independent Assessment
OM-FEA-2022-0008 SNAP Quality Assurance Roles and Responsibilities  Mar. 7, 2022 FEA Quality Assurance; Process; Finding; SNAP; SNAPQA
OM-FEA-2022-0007 CDHS Employment Verification/Loss of Income Form Feb. 17, 2022 FEA Employment, Income, Verification, Form, Adult Financial, Colorado Works, SNAP
OM-FEA-2022-0006 SNAP Technical Cleanup 2021 Feb. 17, 2022 FEA SNAP, Food Assistance, technical, definitions, revision history
OM-CFO-2021-0001 State Fiscal Year 2021-22 Preliminary County Allocations (*Updated) June 4, 2021* CFO County Allocation, Financial Services
OM-FEA-2022-0005 LEAP Program County Fraud Training
Directive
Feb. 10, 2022 FEA Fraud Prevention Training, Low Income Energy Assistance Program (LEAP)
OM-FEA-2022-0004 SNAP County Management
Evaluation Reviews for FFY2022
Jan. 31, 2022 FEA FFY2022, Management Evaluations, SNAP
OM-CW-2022-0002 Rate Counted Toward Respite and Family Support for Adoption Assistance and Relative Guardianship Assistance Agreements Jan. 25, 2022 CW Foster Care Rate, Standard Operating Procedures, Therapeutic, Treatment
OM-EBD-2022-0003 Colorado Works Rule Revision Jan. 18, 2022 EBD Colorado Works (CW), Workforce Development (WD), Colorado Benefits Management System (CBMS), Training, CW Revisioned
OM-FEA-2022-0003 Excessive Card Replacement for Electronic Benefit Transfer (EBT) Jan. 12, 2022 FEA EBT card, replacement, excessive, four, 365 days, fraud
OM-CW-2022-0001 Safe Haven Abandoned Infants Jan. 11, 2022 CW Abandoned Infants, Safe Haven, Voluntarily Surrendered Infants
OM-FEA-2022-0002 Annual Second Party Review Contracts Jan. 11, 2022 FEA Electronic Benefits Transfer, EBT, EBT card, eligibility, issuance, separation of duties, Second Party Review, SPR, Supplemental Nutrition Assistance Program, SNAP
OM-CFO-2022-0001 State Fiscal Year 2021-22 Child Welfare Allocation Jan. 7, 2022 CFO County Allocation, Child Welfare Block Allocation, Accounting
OM-EBD-2022-0002 Requirement to Offer Good Cause for Non-Referral to Child Support Services Jan. 7, 2022 EBD Colorado Works, Child Support Services, Good Cause, Referral
OM-FEA-2022-0001 EBT Forms & Desk Aids Jan. 6, 2022 FEA EBT card, forms, logs, accountability, security
OM-EBD-2022-0001 Data Entry of Supportive Services in
the Colorado Benefits Management System
(CBMS)
Jan. 5, 2022 EBD Colorado Works Workforce Development, Employment First, Supportive Services, Data Entry, CBMS, Assessment, Family needs, Documentation
2021 Operation Memos
Memo # Memo title Issue date Division Keywords
OM-EBD-2021-0011 Afghan Non-Citizen Updates Dec. 23, 2021 EBD Colorado Works, Adult Financial, Afghanistan, Afghan Humanitarian Parolee, Parolee, Special Immigrant, Refugee, Colorado Benefits Management System(CBMS)
OM-CW-2021-0021 Long-Term Placement Process for Length of Stay Waivers Dec. 22, 2021 CW Long-Term Placement, Length of Stay Waiver, QRTP
OM-CW-2021-0020 CORRECTED - Title IV-E Adoption Assistance, Adoption Assistance of Applicable Child/Youth Dec. 22, 2021 CW Adoption Assistance, Applicable Child, Delink, AFDC, Title IV-E
OM-CW-2021-0019 Independent Assessment Process for Volume VII Dec. 22, 2021 CW Independent Assessment, Qualified Residential Treatment Program (QRTP), Family Permanency Meeting
OM-ECL-2021-0010 Instructions for the use of the Attendance Tracking System (ATS) Waiver Dec. 20, 2021 ECL attendance tracking system, child care assistance program, manual claim, reimbursement, payment
OM-CW-2021-0018 Founded Notification Letter Dec 14, 2021 CW Findings, Founded Letter, PRAN Notification, Right to Appeal
OM-CW-2021-0017 Collaborative Management Data Collection Dec. 2, 2021 CW Collaborative Management; Data Collection
OM-EBD-2021-0010 Old Age Pension, Aid to the Needy Disabled-Colorado Supplement Cost of Living Adjustment (COLA) Increase for 2022 Nov. 24, 2021 EBD Cost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), In-kind Support and Maintenance (ISM), Grant Increase, Adult Financial
OM-ECL-2021-0009 CCCAP Quality Improvement Expenditures Through TANF Block Grant Nov. 19, 2021 ECL CCCAP, Quality Improvement, TANF, Child Care Assistance Program, TANF Transfer
OM-FEA-2021-0006 Lawful Presence Identification for the Low
Income Energy Assistance Program (LEAP) FFY 2022
Nov. 2, 2021 FEA Low-Income Energy Assistance Program, LEAP, Energy Assistance, Heat, Home
OM-FEA-2021-0005 Civil Rights Training Requirements Oct. 29, 2021 FEA Federal Nutrition Service, FNS, Civil Rights, Nondiscrimination,
Training, Staff Development Center, SDC
OM-CW-2021-0016 Youth in Transition/Re-Entry into Foster care at age 18-21 Oct. 27, 2021 CW IV-E, FYIT, Re-entry
OM-OES-2021-0005 Colorado Chafee Program and the Education and Training Voucher Program (ETV) Oct. 22, 2021 OES Chafee Program, education, training, foster care, income
OM-FEA-2021-0004 2021-2022 Low Income Energy Assistance Program (LEAP) and Low Income Household Water Assistance Program (LIHWAP) Administrative and Outreach Allocations Oct. 21, 2021 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, heating, water, drinking water, waste water, Low Income Household Water Assistance Program, LIHWAP
OM-EBD-2021-0009 Single Entry Point (SEP) Agency Home Care Allowance (HCA) Monitoring and Review Process Oct. 14, 2021 EBD Adult Financial (AF), Home Care Allowance (HCA), Single Entry Point (SEP) Agency, Monitoring
OM-CW-2021-0015 Rule Clarification for County Foster Home Certification Requirements Oct. 14, 2021 CW Certification, Foster Care Home, Recertification, Review Instrument
OM-EDO-2021

Implementation of Vaccination Requirements required by CDHS, Public Health Order and Board of Health Rule

County Departments of Human/Social Services Information for Vaccine Requirements

Oct. 12, 2021 EDO Vaccination Requirements
OM-QAQI-2021-0001 Administrative Review Division - County-held Guardianship Reviews Oct. 5, 2021 QAQI Colorado Department of Human Services, Adult Protective Services, APS, Quality Assurance, Guardianship, Administrative Review Division, ARD
OM-AAS-2021-0004 2nd Amended APS EJA Round 1
Funds
Sept. 28, 2021 AAS APS, elder justice, funds
OM-CW-2021-0017 Family First Title IV-E Reimbursements Sept. 28, 2021 CW IV-E, Family First, FFPSA
OM-CW-2021-0016 Interim Action Needed to Meet Title IV-E Carve Out Program Standards Sept. 28, 2021 CW Family First, FFPSA, Title IV-E, Carve Out, Specialized, Specified Settings for Placement, Sex Trafficking, Sex Trafficked, Pregnant, Parenting, Prenatal, Postpartum, Independent Living
OM-CW-2021-0015 Family First Operation Memo Sept. 28, 2021 CW Family First, FFPSA, Title IV-E, Adoption Assistance, QRTP, Independent
Assessment, Qualified Individual
OM-CW-2021-0014 Colorado Adoption Resource Registry (CARR) and the Colorado Heart Gallery (COHG) Sept. 24, 2021 CW CARR, Colorado Adoption Resource Registry, Adoptive Family, Diligent Recruitment, Child-specific, Colorado Heart Gallery, Raise The Future, COHG
OM-CW-2021-0013 Standard Operating Procedures used to Review Policies & Procedures for Approval of Therapeutic and/or Treatment Foster Care Programs Sept. 24, 2021 CW Foster Care Home, Standard Operating Procedures, Therapeutic, Treatment
OM-FEA-2021-0003 FFY22 SNAP COLA Updates Sept. 24, 2021 FEA SNAP, Cost of Living Adjustments, COLA, income, allotment, resources, deductions
OM-ECL-2021-0008 Implementation of CCCAP State Tax Intercept Functionality Sept. 15, 2021 ECL separate, keywords, with, commas
OM-CW-2021-0012 

Title IV-E Adoption Assistance, Adoption Assistance of Applicable Child/Youth

OLD see OM-CW-2021-0020 for updated memo

Sept. 14, 2021 CW Adoption Assistance, Applicable Child, Delink, AFDC, Title IV-E
OM-CW-2021-0011 Documentation of Roadmaps to Success and Emancipation Transition Plans in Trails Sept. 14, 2021 CW Roadmap to Success (RTSs), Emancipation Transition Plans (ETPs)
OM-OES-2021-0004 Subsidized Work-based learning Sept. 13, 2021 OES Supplemental Nutrition Assistance Program (SNAP), Employment and Training (E&T), Employment First (EF), Work-based learning (WBL), Employment First Program
Operators (EF PO)
OM-CW-2021-0010 Independent Assessment Process for Volume VII Sept. 1, 2021 CW Independent Assessment, Qualified Individual
OM-OES-2021-0003 Treatment of Income from the Denver Basic Income Project and Women Achieving Greater Economic Security (WAGES) Aug. 27, 2021 OES WAGES, income, Denver Basic Income Project
OM-CSS-2021-0003 ACSES Access Security Requirements Aug. 27, 2021 CSS ACSES, Security Access, ACSES Security Designees
OM-CSS-2021-0002 Changes to Timeframes for CCCAP Cooperation Aug. 27, 2021 CSS CCCAP rule change, non-cooperation, Child Support Services
OM-EBD-2021-0008 Prevailing Wage for Colorado Works (CW) Subsidized Employment Activities Aug. 24, 2021 EBD Prevailing Wage, Subsidized Employment, Colorado Works Workforce Development, Work Verification Plan
OM-AAS-2021-0003 APS Elder Justice Act Round 2 Aug. 24, 2021 AAS APS, Elder Justice, EJA, Allocation
OM-FEA-2021-0002 LEAP Outreach Incentive Program Aug. 13, 2021 FEA Outreach, Incentive, Low-Income Energy Assistance Program, LEAP, Energy Assistance, Heat, Home
OM-AAS-2021-0002 Amended APS Elder Justice Act
(EJA) Round 1 Funds
Aug. 10, 2021 AAS APS, elder justice, funds
OM-CW-2021-0009 Coordinating with Regional Accountable Entities (RAEs) to Identify Early and Periodic Screening, Diagnostic, and Treatment (EPSDT) Services Providers for Children/Youth in Foster Care Aug. 6, 2021 CW EPSDT, Foster Care, Health, Screening, Services
OM-EBD-2021-0007 Exempt Income Related to the COVID-19 Pandemic Aug. 5, 2021 EBD Child Tax Credit, Jumpstart, Plus-Up, exempt, emergency assistance, CDLE, IRS
OM-EBD-2021-0006 Colorado Department of Labor and Employment (CDLE) DOLE/CUBS/UI/MyUI+ Print Process Aug. 4, 2021 EBD Colorado Department of Labor and Employment (CDLE), Colorado Unemployment Benefits System (CUBS), Unemployment Insurance (UI), Unemployment Insurance Benefits (UIB), MyUI+, SNAP
OM-EBD-2021-0004 Returned Mail Process July 26, 2021 EBD Returned Mail, Colorado Works, Adult Financial, Verification Checklist, Whereabouts Unknown, Out of State, Out of Country
OM-EBD-2021-0005 Colorado Works Workforce Development Multi-Generational Activities July 26, 2021 EBD Temporary Assistance for Needy Families (TANF), Colorado Works (CW); workforce development (WD); multi-generational; multi-gen; 2-Gen; life skills; client declaration; Work Verification Plan (WVP); work activities; Individualized Plan (IP)
OM-DCW/ HCPF-2021-0007 Data Sharing between County Child Welfare and Regional Accountable Entities July 12, 2021

DCW/HCPF

Data Sharing, RAEs, Child Welfare, Medical Coverage, Medicaid, Mental Health Services
OM-CW-2021-0008 HB 21-1094 Foster Youth in Transition Program Initial Implementation July 9, 2021 CW HB 21-1094, Foster Youth in Transition Program, Transition Age Youth, Emancipation, Former Foster Youth, Reentry
OM-ECL-2021-0007 Implementation of 7/1/21 Parent Fee Formula Changes July 1, 2021 ECL CCCAP, Parent Fee, Formula, Rule
OM-EBD-2021-0003 Employment First Program Operations for FFY 2022 June 29, 2021 EBD SNAP E&T, Employment First (EF), Funding, Federal Waiver, ABAWD, the Act, 100% funds, enhanced funding, 50/50 match funding
OM-CFO-2021-0001 State Fiscal Year 2021-22
Preliminary County Allocations CORRECTED VERSION POSTED
June 24, 2021 CFO separate, keywords, with, commasCounty Allocation, Financial Services
OM-ECL-2021-0006 CCCAP State-Established Licensed Provider Daily Tiered Reimbursement Rate Maximums Increase June 16, 2021 ECL CCCAP, increase, State-Established, licensed, provider, tiered, maximums, Regular Rate Type, ceiling rate, tiered, reimbursement, rates
OM-FEAD-2021-0001 Statewide Contract with Goodwill for Administration of LEAP June 14, 2021 FEAD Low-Income Energy Assistance Program, LEAP, Goodwill, MOU, heating, assistance, administration
OM-CW-2021-0006 Face-to-face Contacts with Children, Youth, Parents and Caregivers in Light of COVID-19 June 11, 2021 CW Contacts, Face-to-face, Video Conferencing, COVID-19, Parents, Caregivers, Long Term Intended Caregivers
OM-CW-2021-0005 SFY 2021-2022 Core Services Program Allocation and Plan *NOTE due date is Tue. Aug. 3, 2021 by 5pm.  June 11, 2021 CW Core Services Program
OM-ECL-2021-0004 Child Support Exemption for CCCAP June 11, 2021 ECL CCCAP, Child Support Exemptions, Good Cause, Counties, Child Care Assistance Program
OM-CW-2021-0004 Update Regarding Policy and Procedures Related to Certification and Recertification Requirements June 4, 2021 CW Certification, Monthly Support, Safety, Structured Analysis Family Evaluation
OM-ECL-2021-0005 Internal Controls for Child Care
Assistance Program – Supervisory Review
Process
June 4, 2021 ECL Supervisory Reviews, Case File Reviews, County Case Reviews, Quality Assurance (QA), Colorado Child Care Assistance Program (CCCAP), Improper Payment
OM-AAS-2021-0001 APS Elder Justice Act (EJA) Funds May 18, 2021 AAS APS, elder justice, funds
OM-CP-2021-0001 Child Welfare Grievance Process Concerning the Conduct of County Department Employees and Citizen Review Panel Process May 17, 2021 CP Grievance Process, Citizen Review Panel
OM-OES-2021-0002 SFY 21-22 Memorandum of Understanding Colorado Works and Colorado Child Care Assistance Program May 17, 2021 OES Colorado Works (CW), Colorado Child Care Assistance Program (CCCAP), Memorandum of Understanding (MOU)
OM-CW-2021-0003 Medicaid Category Change Process May 10, 2021 CW IV-E Medicaid, Medicaid Category, Medicaid
OM-ECL-2021-0003 Electronic Colorado Works Child Care Referral Form Apr. 30, 2021 ECL CCCAP, Child Care, Referral, Colorado Works
OM-ECL-2021-0002 ​CCCAP Child Citizenship and Age​ ​Verification Requirements Apr. 21, 2021 ECL ​CCCAP, Citizenship, Qualified Alien, Lawful Permanent Resident, Legal Resident
Child’s Age, Date of Birth, Verification
OM-OBH-CBH-2021-001 ​FFPSA and CYMHTA Assessments Apr. 21, 2021 OBH ​The Family First Prevention Services Act (FFPSA), The Children and Youth Mental Health Treatment Act (CYMHTA), Assessments
OM-EBD-2021-0002 FY 2020-21 County Block Grant Support Fund Request Process Apr. 14, 2021 EBD Colorado Works, TANF, County Block Grant Support Fund, Balance of State
OM-CW-2021-0002  Diligent Recruitment Plan Executive Summary Apr. 12, 2021 CW

Diligent, Recruitment, Retention, Foster Care, Adoption, Kinship Care, Monitoring

OM-ECL-2021-0001 CHATS Data Sharing Apr. 6, 2021 ECL CHATS, CCCAP, API, Interoperability, Data Sharing
OM-CW-2021-0001 Unable to Locate Families During Assessment Mar. 31, 2021 CW Unable to Locate, Documentation, Referral, Assessment
OM-OES-2021-0001 Addressing Reports of Unemployment Insurance Benefits (UIB)
Fraud and Program Action
Feb. 26, 2021 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance
Program (SNAP), unemployment, UIB, fraud, CDLE interface
OM-CFO-2021-0001 State Fiscal Year 2020-21 Child Welfare Allocation Jan. 27, 2021 CFO County Allocation, Child Welfare Block Allocation, Accounting
OM-CSS-2021-0001 Excess Child Support Jan. 21, 2021 CSS Child Support, IV-E Excess, Line 11B on MM-627 ASCES Report
OM-EBD-2021-0001 Noncompliance Closure Due to Not Completing Workforce Individualized Plan and Conciliation Process Jan. 12, 2021 EBD Noncompliance closure, CBMS, Colorado Works, Individualized Plan
2020 Operation Memos
Memo # Memo title Issue date Division Keywords
OM-FEA-2020-0008 County Responsibilities for Maintaining and Analyzing Client Complaints
Client Complaint Log Template 2021
Dec. 29, 2020 FEA Client, Complaint, Pattern, Records, Reporting, SNAP, Trend
OM-OES-2020-0003 Income Withholding Order Issuance for Direct Pay Orders Dec. 22, 2020 OES Income Withholding Order, IWO, Income Assignment, IA, Child Support Services,
Withholding, Notice, Direct Pay, Obligation, Objection
OM-CW-2020-0014 Timeliness of Initial Response to Abuse and Neglect Assessments Dec. 18, 2020 CW Timely Initial Response, CStat, Program Improvement Plan, CQI Workgroup
OM-FEAD-2020-0009 EBT Card Education & PIN Safety Dec. 18, 2020 FEA EBT, card, PIN, education, cloning, skimming, fraud
OM-CW-2020-0013 Safe Haven-Abandoned Infants Dec. 15, 2020 CW  Abandoned Infants; Safe Haven
OM-EBD-2020-0013 Employment First Dual Enrollment Dec. 10. 2020 EBD Employment First (EF), Colorado Works (CW), Temporary Assistance for Needy Families (TANF), Employment and Training (E&T), Code of Federal Regulations (CFR), Third-Party Partners (TPP), Enhanced Funding, Colorado Benefits Management System (CBMS),
Workforce Development (WFD), Program Operators (POs)
OM-EBD-2020-0012 Request for Additional Employment First Supportive Services Dec. 10, 2020 EBD Employment First (EF), Employment and Training (E&T), Code of Federal Regulations (C.F.R.), Third-Party Partners (TPP), Employment First Program Operators (POs), Food and Nutrition Service (FNS)
OM-EBD-2020-0011 Old Age Pension, Aid to the Needy Disabled-Colorado Supplement Cost of Living Adjustment (COLA) Increase for 2021 Dec. 10, 2020 EBD Cost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), Supplemental Security Income (SSI), In-kind Support and Maintenance (ISM), Adult Financial (AF), Colorado Benefits Management System (CBMS), Social Security Administration (SSA), Maintenance of Effort (MOE), State Verification Exchange System (SVES), Eligibility Determination Benefit Calculation (EDBC), State Board of Human Services (SBHS)
OM-FEA-2020-0007 2020-2021 Low-Income Energy Assistance Program (LEAP) Administrative and Outreach Allocations Dec. 3, 2020 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, heating
OM-OES-2020-0002 Referral Process between Colorado Works and Child Support Services for Non-parent Caretaker Cases and Application of Good Cause Nov. 23, 2020 OES Colorado Works, Child Support Services, Cooperation, Kinship, Non-parent Caretaker, Good Cause, Referral
OM-OCYF-2020-0001 County Management of Expunged Records Pending Trails Update Nov. 20, 2020 OCYF  Expungement, expunged, juvenile justice, confidentiality, records, Trail
OM-CW-2020-0012 Re-release of Timely Entry of  Removal End Dates in the State  Automated Case Management System Nov. 9, 2020 CW AFCARS, removal, DYS, commitment, non-certified
OM-EBD-2020-0010 Sponsor Reimbursement Nov. 6, 2020 EBD sponsor, sponsor reimbursement, qualified non-citizens, SAVE, I-864, Colorado Works (CW), Adult Financial (AF), cash assistance, Colorado Benefits Management System (CBMS)
OM-CW-2020-0011 Program Area 6 – Adoption Services Rule Revisions (7.306.511 -7.306.6) Oct. 21, 2020 CW Child Welfare, Adoption, Program Area 6
OM-EBD-2020-0008 FFY21 Food Assistance and Employment First Updates Oct. 15, 2020 EBD Food Assistance, FA, Employment First, EF, Able-Bodied Adult without Dependents, ABAWD
OM-EBD-2020-0007 Internal Controls for Adult Financial & Colorado Works - County Case Review Process Oct. 14, 2020 EBD Quality Assurance (QA), Colorado Works (CW), Adult Financial (AF), County Case Reviews, Work Verification Plan (WVP)
OM-ECL-2020-0006 Revised Colorado Works Child Care Forms Sept. 18, 2020 ECL CCCAP, Colorado Works Child Care, Client Responsibilities Agreement, Colorado Works Referral Form
OM-AAS-2020-0005 Amended APS Allocation Sept. 18, 2020 AAS APS, Allocation
OM-ECL-2020-0005 Revised Low-Income Child Care Client Responsibilities Agreement Sept. 18, 2020 ECL CCCAP, Low-Income Child Care, Colorado Works Child Care, Application, Re-Determination, Client Responsibilities Agreement, Transition, New Rule
OM-AAS-2020-0004 APS Confidentiality Guidelines Sept. 13, 2020 AAS Information sharing, confidentiality, investigation, service provision
OM-CP-2020-0001 Two-Factor Authentication Token Storage Sept. 11, 2020 CP Two-Factor Authentication, 2FA, Tokens, ACSES, CBMS, Trails, CHATS
OM-CW-2020-0010 Substance Exposed Newborn definition of Abuse and Neglect &, Child Protection Task Group Sept. 11, 2020 CW Substance Exposed Newborns, SB20-028, abuse and neglect definitions, SEN rule task group
OM-FEA-2020-0006 FFY21 COLA, Work Registration Updates, Waiver of Recertification Interviews for 24-month SNAP Households Sept. 11, 2020 FEA SNAP, Cost of Living Adjustments, COLA, Work Registration, Employment First,
Waiver, Elderly, Disabled, 24-month certifications, Interviews
OM-FEA-2020-0005 Race Ethnicity Data Collection Sept. 11, 2020 FEA SNAP, Ethnicity, Race, Data, Reporting
OM-CFO-2020-0001 State Fiscal Year 2020-21 Preliminary County Allocations
County Budget Attestation letter
August 31, 2020 CFO County Allocation, Accounting
OM-ECL-2020-0004 To provide counties with additional guidance on covering the cost of care for school-age children enrolled in CCCAP August 21, 2020 ECL CCCAP, Child Care, Authorize, Schedule, Rule, School-Age Children, Remote Learning
OM-FEA-2021-0004 Counties may opt in to the LEAP Outreach Incentive Program, unlocking additional funding. August 17, 2020 FEA Outreach, Incentive, Low-Income Energy Assistance Program, LEAP, Energy Assistance, Heat, Home
OM-EBD-2020-0006 Electronic and Recorded Telephonic Signatures for Adult Financial and Colorado Works programs August 17, 2020 EBD Adult Financial (AF), Colorado Works (CW), Signature, Electronic Signature, Recorded Telephonic Signature
OM-OBH-CBH-2020-0001 CMHC Contract Compliance-Inability to serve Individuals with high behavioral health needs Aug. 5, 2020 OBH OBH, CBH, Colorado Mental Health Centers (CMHCs), Assertive CommunityTreatment (ACT), C.R.S. 27-66-105 2.e. and 3, Momentum, Transition Specialist, Forensic
Community Based Services, Outpatient Competency Restoration, Permanently Incompetent to Proceed, Compliance, Contract, Evidence-Based Practices (EBP) KIT, Dartmouth scale, Emergency/Crisis Services, fidelity monitoring, SB 19-222
OM-ECL-2020-0003 Child Care for School-Age Children August 11, 2020 ECL CCCAP, Child Care, Authorize, Schedule, Rule, School-Age Children
OM-EBD-2020-0005 Tax Intercept Program July 29, 2020 EBD Income Tax, Intercept, SNAP, Colorado Works, County Diversion, Adult Financial
OM-CW-2020-0009 Procedure for Sharing Information Received from CBI and FBI for Foster Care, Adoption, and Non-Certified Kinship Care July 22, 2020 CW Adoption, Criminal History, Foster Care, Information Sharing, Non-Certified Kinship Care, Protocol
OM-CW-2020-0008 Providing resources for counties to improve the safety, permanency and well-being of Colorado’s children, youth and families. July 16, 2020 CW Core Services Program
OM-ECL-2020-0002 Colorado Child Care Assistance
Program (CCCAP)
July 14, 2020 ECL Executive Order, Department, CCCAP, Parent fee, Formula, Rule, Implementation
OM-EBD-2020-0004 Supplemental Security Income Reimbursement for the Colorado Works Program July 13, 2020 EBD Supplemental Security Income (SSI), Colorado Works (CW), Social Security Administration (SSA)
OM-OAS-2020-0001 Records Retention and Management June 29, 2020 OAS Records, Retention, Management, Archives
OM-EBD-2020-0003 Discontinuing the Disability Navigator Program
(AND Navigator)
June 24, 2020 EBD Disability Navigator, Aid to the Needy Disabled - State Only (AND-SO), House Bill 19-1223 (HB 19-
1223)
OM-AAS-2020-0002 APS Allocation for FY 2020-21 June 23, 2020 AAS APS, Allocation
OM-CSS-2020-0001 ACSES Access Security Requirements June 12, 2020 CSS ACSES, Security Access, ACSES Security Designees
OM-FEA-2020-0003 Revised 2019-2020 Low Income Energy Assistance Program (LEAP) Administrative and Outreach Allocations May 29, 2020 FEA low-income energy assistance, LEAP, COVID-19, coronavirus, pandemic, CARES, LIHEAP, allocation, outreach, budget, pilot, heat, heating
OM-OES-2020-0001 Electronic and Telephonic Signatures for Adult
Financial, Colorado Works, and Food Assistance
May 1, 2020 OES Adult Financial, Colorado Works, Food Assistance, Signature, Electronic Signature,
Telephonic Signature, COVID-19 Pandemic
OM-ECL-2020-0001 Implementation of Temporary
State-Wide Policy Changes Due to COVID-19
Apr. 30, 2020 ECL COVID-19, CCCAP, Job Search, Re-determination, CHATS, Extended eligibility period,
Authorization
OM-PSO-2020-0001

Child Fatality Review Team (CFRT) CaseSpecific Reports
Distribution to County Board of Human Services

Mar. 13, 2020 PSO Administrative Review Division, Child Fatality Review Team, Reports
OM-FEA-2020-0002 Statewide Contract with Goodwill - LEAP Mar. 10, 2020 FEA Low-Income Energy Assistance Program, LEAP, Goodwill, MOU
OM-AAS-2020-0001 Caseload Average Equation Mar. 4, 2020 AAS Caseload average, equation
OM-CW-2020-0007 Program Area 6 – Adoption Services Rule Revisions (7.306-7.306.33) Feb. 25, 2020 CW Child Welfare, Adoption, Program Area 6
OM-CW-2020-0006 Using the Roadmap to Success Format in Legacy Trails Feb. 20, 2020 CW Roadmap to Success, Trails Modernization,
Independent Living Plan, youth services
OM-EBD-2020-0002 Adult Financial Modernization Feb. 10, 2020 EBD Adult Financial (AF) Modernization, Adult Financial Modernization
Roadshow, Adult Financial, Quality Assurance (QA) Process
OM-EBD-2020-0001 Timeframe to Enter Applications / Redeterminations (RRRs) into CBMS Feb. 5, 2020 EBD Application Initiation (AI), Colorado Benefits Management
System (CBMS), Redetermination (RRR)
OM-FEA-2020-0001 : EBT Direct Deposit Enrollment Forms Feb. 4, 2020 FEA CBMS, CCCAP, Trails, LEAP, KeyBank,
ACH, EBT, Direct Deposit, Cash benefits
OM-CW-2020-0005 Diligent Recruitment Plans for Foster and Adoptive Parents and Subsequent Monitoring Jan. 29, 2020 CW Diligent, Diversity, Monitoring, Plan and Recruitment
OM-CW-2020-0004 CPA-Diligent Recruitment Plans for Foster and Adoptive Parents and Subsequent Monitoring Jan. 29, 2020 CW Diligent, Diversity, Monitoring, Plan and Recruitment
OM-CW-2020-0003 Response Time for Referrals Assigned for Assessment Jan. 29, 2020 CW ROM, Response Time, CStat, Initial, Subsequent
OM-CW-2020-0002 Family First Prevention Services Act(FFPSA) Case Plan Rule Revisions Jan. 16, 2020 CW FFPSA, case, plan, prevention, services
OM-CW-2020-0001 Safe Haven-Abandoned Infants Jan. 14, 2020 CW Abandoned Infants, Safe Haven
2019 Operation Memos
Memo # Memo title Issue date Division Keywords
OM-CW-2019-0029 ICWA Training Requirements Dec. 31, 2019 CW Training, ICWA, Child Welfare Supervisors
OM-CW-2019-0028 Dedicated Accounts for Children in Foster Care 2013 memo Dec. 23, 2019 CW Foster Care, Dedicated Trust Accounts, Child Support
OM-CW-2019-0027 Interim Action Needed to Meet Qualified Residential Treatment Program Standards Dec. 16, 2019 CW Family First Prevention Services Act, Qualified Residential Treatment Program, Residential Child Care Facility, Rules, Standards
OM-CW-2019-0026 Reinstatement of Parental Rights Dec. 16, 2019 CW Reinstatement, Termination, Return Home, Permanency, Assessment
OM-OES-2019-0002 Internal Controls for Colorado Works - County Process Dec. 13, 2019 OES Quality Assurance (QA), Quality Improvement (QI), Colorado Works (CW), Case Reviews, Work Verification Plan (WVP)
OM-EBD-2019-0006 Locating Supportive Service Requests Submitted in Salesforce/CBMS Through My CO Benefits Dec. 5, 2019 EBD Supportive Services, Issuing, Salesforce, Colorado Works, Employment First
OM-EBD-2019-0005 Old Age Pension, Aid to the Needy Disabled-Colorado Supplement, and Adult Foster Care Cost of Living Adjustment(COLA) Increase for 2020 Dec. 5, 2019 EBD Cost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), Adult Foster Care (AFC), In-kind Support and Maintenance (ISM), Grant Increase, Adult Financial (AF)
OM-EBD-2019-0004 Maintenance of Effort (MOE) 12/2019 Dec. 5, 2019 EBD Maintenance of Effort (MOE), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), Home Care Allowance (HCA), Adult Financial (AF)
OM-CW-2019-0025 Clarification of Practice for Placement with Kin Dec. 4, 2019 CW emergency placement, kinship care, kinship foster care home, kinship living arrangements, non-certified kinship care, out- of-home, and removal
OM-CW-2019-0024 Labor Trafficking as Child Abuse and
Neglect
Dec. 4, 2019 CW Human Trafficking, Labor Trafficking
OM-PSO-2019-0001 CSS Quality Assurance Requirements Nov. 18, 2019 PSO Quality Assurance, Finding, Rebuttal
OM-CW-2019-0023 Non-Certified Kinship Care Review Process Nov. 15, 2019 CW Non-certified kinship care, review process, background check, emergency placement, non-certified kinship care, safety plans, sample, appeal
OM-FEA-2019-0012 2019-2020 Low Income Energy Assistance Program (LEAP) Administrative and Outreach Allocations Nov. 14, 2019 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, pilot, heat, heating
OM-FEA-2019-0011

Attachment
FFY2020 SNAP Claims Review Nov. 1, 2019 FEA Claims, Change Reporting, Compliance, Management Evaluations, Overpayment, Review, SNAP

Information memos

Information memos provide important information for the counties that is strictly informational and timely. Examples include announcements of grants that counties may apply for, posting of a Request for Proposal, a cancelled webinar or training, etc. Information memos are active for one year, after one year, they are archived and then re-issued if necessary.

2022 Information Memos
Memo # Memo title Issue date Division Keywords
IM-OCYF-2022-0005 Annual Profile Justification Procedures Nov. 22, 2022 OCYF Access Control, Audit, Certification, OIT, Security, Trails
IM-CW-2022-0044 Training Opportunities for New Adoption Assistance Negotiation Worksheet Nov. 21, 2022 CW Adoption, Adoption Assistance, Rates, Negotiation, Training
IM-CW-2022-0043 Child and Family Services Plan (CFSP) Intervention 3.3.3 Regarding Redesign of the Foster Care System Nov. 21, 2022 CW Foster Parent, Engagement, Supporting Parents
IM-OCYF-2022-0004 Catastrophic Liability Insurance for Foster Care Homes Certified by County Departments Nov. 10, 2022 OCYF County Foster Care Homes, Insurance, Liability
IM-CW-2022-0041 Adoption Stability Report SFY 2021-22 Nov. 8, 2022 CW Adoption, Adoption Assistance
IM-CW-2022-0042 Clarification of Available Child Care Assistance for Families Involved with Child Welfare Nov. 9, 2022 CW Child Care, Child Welfare, Protective Services, Child Welfare Child Care, Colorado Child Care Assistance Program, CCCAP
IM-CW-2022-0040 Teleconferences for stakeholder feedback regarding proposed adoption assistance rules (7.306.4-7.306.48) Nov. 1, 2022 CW Adoption, Adoption Assistance, Rates, Feedback
IM-CW-2022-0039 Stakeholder feedback for Senate Bill 1038 Youth Right to Counsel Oct. 31, 2022 CW Youth Counsel, Volume 7 rules
IM-CSS-2022-0004 Child Support Data Intelligence
System (CSDIS)
Oct. 24, 2022 CSS Child Support, Data, Data Intelligence, System
IM-EBD-2022-0015 Maintenance of Effort (MOE)
December 2022
Oct. 19, 2022 EBD Maintenance of Effort (MOE), Old Age Pension (OAP), Aid to the Needy Disabled Colorado Supplement (AND-CS), Home Care Allowance (HCA), Adult Financial (AF), Colorado Benefits Management System (CBMS), Eligibility Determination Benefits Calculation (EDBC), Supplemental Security Income (SSI), Social Security Administration (SSA)
IM-QAQI-2022-0003

Changes to Administrative Review Scheduling Methodology and Review Instrument

Administrative Review Instrument v. 13.0
Administrative Review Instructions v. 13.0

Oct. 12, 2022 QAQI Administrative, Review, virtual, scheduling, in-person
IM-CW-2022-0038 Placement Stability Work Group Updates & Request for Pilot Counties Oct. 10, 2022 CW Placement Stability, Disruption, Pilot, Placement Provider, Children & Youth
IM-CW-2022-0037 Child Welfare Qualifications and Certification Requirements 7.603.1 Oct. 6, 2022 CW Minimum Education Requirements, Social Caseworker, Trainee, Supervisor
IM-CW-2022-0036 Collaborative Management Program Incentive Fund County Site 2022 Distribution of SFY 2021-22 Earned Funds Oct. 4, 2022 CW Collaborative Management, Incentive Fund
IM-CSS-2022-0003 Child Support Basics Course Oct. 3, 2022 CSS Child Support, Training, Basics
IM-CW-2022-0035 Approval for Alternative Initial Training for Providers Sept. 12, 2022 CW Out-of-home, Prudent, Reasonable, Standard, Web-based
IM-EBD-2022-0014 Case Management Introduction Training Sept. 12, 2022 EBD Home Care Allowance (HCA), Colorado Works (CW), ReHire program, and Employment First (EF), Training, Case Management, Coaching
IM-EBD-2022-
0013
Federal Fiscal Year 2022 TANF Maintenance of Effort Expenditures Sept. 12, 2022 EBD Colorado Works, Temporary Assistance for Needy Families, TANF, Maintenance
of Effort, MOE
IM-CW-2022-0034 Review, Evaluate, Direct Team Rule Writing Sept. 6, 2022 CW RED Team, Rule Writing
IM-CW-2022-0033 Child Welfare Educational Stability Allocations for SFY23 Aug. 29, 2022 CW School Stability, Transportation, Education, HB 18-1306, ESSA
IM-EBD-2022-0012 Maintenance of Effort (MOE) October 2022 Aug. 29, 2022 EBD Maintenance of Effort (MOE), Old Age Pension (OAP), Aid to the Needy Disabled Colorado Supplement (AND-CS), Home Care Allowance (HCA), Adult Financial (AF), Colorado Benefits Management System (CBMS), Eligibility Determination Benefits Calculation (EDBC), Supplemental Security Income (SSI), Social Security Administration (SSA)
IM-CW-2022-0032 Implementation of New Father Engagement C-Stat Measure Aug. 23, 2022 CW C-Stat, Father Engagement, Permanency, Training
IM-EBD-2022-0011 Temporary Modification of Employment and Benefits County Case Reviews Aug. 15, 2022 EBD County case reviews, Colorado Works, Adult Financial, and quality assurance
IM-CW-2022-0031 FY 2021-22 County Parental Fee Refunds Aug. 15, 2022 CW 2022, County, Parental, Fee, Refund
IM-CW-2022-0030 RMS Survey Changes – Family First Candidacy Aug. 1, 2022 CW RMS, RMTS, SSRMS, Family First, Admin Costs
IM-CW-2022-0029 Foster, Adoptive Parents, and Non-Certified Kinship Caregivers Online Training July 28, 2022 CW Online, Professional Development, Training
IM-CW-2022-0028 Training and Technical Assistance for Credit Remediation and Promoting Healthy Credit Education July 28, 2022 CW Consultation, Credit History, Foster Care, Inaccuracies, Remediation
IM-QAQI-2022-0001 Administrative Review Division Foster Youth in Transition Review Instrument July 26, 2022 QAQI Administrative, Review, Division, Instrument, Instructions, FYiT, Foster, Youth,
Transition
IM-CW-2022-0027 Update Regarding Providers Contracted with CDHS for Acute Residential Services July 12, 2022 CW Acute Residential, Contracted Providers, Application, PRTF
IM-CW-2022-0026 Higher Education Support for Foster Youth (SB22-008) July 11, 2022 CW Foster Youth, Higher Education, Financial Assistance, Cost of Attendance
IM-CW-2022-0025 SB22-144 Ride Share Contracts July 11, 2022 CW School Stability, Transportation, BIDs, Ride Shar
IM-EBD-2022-
0010
EBD Listening Sessions on County Monitoring July 5, 2022 EBD Colorado Works (CW), Adult Financial (AF), Employment First(EF), County Monitoring, Management Evaluations, Quality Assurance, Reports
IM-EBD-2022-0009 Amended 2022 Employment and Benefits Division Communication Schedule July 5, 2022 EBD Colorado Works, Colorado Works Workforce Development, Adult Financial, Employment First, Forums, ET Phone-in, Employment and Training, Revisioned rule, training schedule
IM-CSS-2022-0002 Reissuance of CSS Printing Authority Memo from 2018 June 28, 2022 CSS Department of Labor and Employment, DLE UI, printing records, modification, MOU
IM-FEA-2022-0004 EBT Fraud June 27, 2022 EBD EBT, card, PIN, education, cloning, skimming, fraud
IM-CW-2022-0024 Announcement of an Updated User Interface for the Results Oriented Management (ROM) Reporting Website June 13, 2022 CW ROM, New User Interface, Data, C-Stat
IM-CW-2022-0023 Reasonable Independence June 9, 2022 CW Assessment, Abuse, Neglect, Prudent Parenting, HB 22-1090
OM-EBD-2022-0008

Colorado Works Memorandum of Understanding SFY22-23 (word version)

June 8, 2022 EBD Colorado Works (CW), Memorandum of Understanding (MOU)
IM-CW-2022-0022 FY 2022-23 Provider Rate Increase June 7, 2022 CW Provider, Rate, Rate Increase
IM-OCYF-2022-0003 Training in the use of the Structured Analysis Family Evaluation (SAFE™) Compatibility Inventory June 6, 2022 OCYF Compatibility Inventory, Foster Care, Well-being
IM-EBD-
2022-0008
Fiscal Year 2021-22 County TANF Transfer
Preference Memo
June 6, 2022 EBD Close-out, TANF Preference, TANF Transfers
IM-EBD-2022-0007 Adult Financial Disaster Assistance May 31, 2022 EBD Adult Financial (AF), Disaster assistance, and Colorado Benefits Management System
IM-ECL-2022-0003 County Child Care Assistance Program Allocation Transfer Process May 31, 2022 ECL CCCAP, Allocation transfer, Buys/Sells, County MOE
IM-EBD-2022-0006 Disability Navigator Client Survey Incentive May 23, 2022 EBD Adult Financial (AF), Disability Navigator, State Fiscal Year (SFY), Aid to the Needy Disabled Supplement Only (AND-SO), Supplemental Security Income (SSI)
IM-CW-2022-0021 County Custody and Residing with Parents May 17, 2022 CW County Custody, Parent, Removal, Trails
IM-AAS-2022-0001 APS Administrative Funding Mitigation Application May 11, 2022 AAS APS allocation, funding, EJA grant, mitigation
IM-EBD-2022-0005 Maintenance of Effort (MOE) June 2022 May 9, 2022 EBD

Maintenance of Effort (MOE), Old Age Pension (OAP), Aid to the Needy Disabled- Colorado Supplement (AND-CS), Home Care Allowance (HCA), Adult Financial (AF), Colorado Benefits Management System (CBMS), Eligibility Determination Benefits Calculation (EDBC), Supplemental Security Income (SSI), Social Security Administration (SSA)

IM-ECL-2022-0002 CCCAP Impact of Child Support Services Application Fee Changes May 6, 2022 ECL CCCAP, Child Support Services, Application Fee
IM-CW-2022-0020 *Correction* Qualified Residential Treatment Program Lifetime Limit Waiver Request Form May 4, 2022 CW QRTP Lifetime Limit, Long-Term Placement, Length of Stay, QRTP, Waiver
IM-OCYF-2022-0002 Documentation in Trails When a Placement is not Located May 3, 2022 OCYF Placement, Office, Documentation, Trails, Child Welfare Information System
IM-CW-2022-0019 Approved Colorado Home Study Vendor List April 28, 2022 CW Adoption, Foster Care, Kinship, SAFE Home Studies, Vendors
IM-CW-2022-0018 Mitigation Applications FY 2021-22 Apr. 19, 2022 CW Allocation, Mitigation, BOS Counties, Mitigation Form
IM-CW-2022-0017 PRANS Under 18 Rule Workgroup Apr. 19, 2022 CW Persons Responsible for Abuse and/or Neglect, Substantiated Findings for Minors, Volume 7 Rule Workgroup
IM-CW-2022-0016 Chafee Pandemic Funds - Non-taxable Apr. 14, 2022 CW Chafee, Pandemic Funds, Division X, Non-taxable, Youth, Young People
IM-CW-2022-0015 Child Welfare County Workload Study Apr. 13, 2022 CW Workload Study, Case Management, Staffing Levels
IM-EBD-2022-0004 Employment and Training (E&T) Success Stories Apr. 11, 2022 EBD Success stories, Colorado Works Workforce Development, Employment First, Third-Party Partners, county staff, Employment Entry, ReHire, CW STEP
IM-OCYF-2022-0001 PRTF Transition Funds Apr. 4, 2022 OCYF PRTF, Transition Funds, Placement
IM-CSS-2022-0001 2022 Child Support Services Communication Schedule Apr. 4, 2022 CSS IV-D Administrators, Task Force, Child Support Services Program, Guidelines, APA Certification, Supervisor, Enforcement
IM-CW-2022-0014 Monthly Case Contact Rule Change Mar. 28, 2022 CW Monthly Case Contact Requirements, Face-to-face Contact, Rule Change
IM-CW-2022-0013 Balance of State County Family Voice Project Grants Mar. 17, 2022 CW Family Voice, Underserved, Overrepresented, Equity, Diversity, Inclusion
IM-CW-2022-0012 Annual Minimum Wage Change Mar. 17, 2022 CW Title IV-E, Minimum Wage, 2022
IM-EBD-2022-
0003
Colorado Works County Policies - County Action Needed Mar. 9, 2022 EBD Colorado Works (CW), Workforce Development (WD), CW County Policies
IM-CW-2022-0011 SB 21-071 Public Feedback Sessions Mar. 8, 2022 CW Limit the Detention of Juveniles, Feedback Sessions, SB 21-071
IM-CW-2022-0010 Colorado Foster Youth Successful Transition to Adulthood Grant Program Application Mar. 7, 2022 CW Chafee, House Bill 21-1094
IM-EBD-2022-0002 Adult Financial Modernization Phase II Mar. 7, 2022 EBD Adult Financial (AF), Aid to the Needy Disabled - State Only (AND-SO), Aid to the Needy Disabled - Colorado Supplement (AND-CS), Disaster assistance, Home Care Allowance (HCA), child support
IM-CW-2022-0009 Health Care Policy and Financing Resources for Children & Youth in County Custody Mar. 3, 2022 CW Health Care, Medicaid, Accountable Care Collaborative, County Custody
IM-CW-2022-0008 New Child Welfare Training Certification Processes Mar. 3, 2022 CW Certification, Recertification, Non-CWTS Tracking, Transfer of Learning Activities, TOL
IM-CW-2022-0007 2022 200% of Poverty Level Mar. 3, 2022 CW 200% of Poverty Level; Title XX
IM-FEA-2022-0003 2022 SNAP Meeting Schedule Feb. 28, 2022 FEA SNAP, Quarterly Administrators Meeting, Error Resolution Committee (ERC), SNAP Regulation Workgroup, SNAP Weekly County Calls
IM-CW-2022-0006 Timeliness of Initial Response Toolkit Feb. 16, 2022 CW Timely Initial Response, C-Stat, Program Improvement Plan, PIP
IM-CW-2022-0005 IV-E Prevention Plan – Third Version Feb. 15, 2022 CW Prevention Plan, Family First
IM-CW-2022-0004 Kinship Evaluation Template Feb. 14, 2022 CW Non-certified Kinship Care, Evaluation, Rule Requirement
IM-FEA-2022-0002 Pandemic - Electronic Benefit Transfer (P-EBT) Finance Impact Feb. 14, 2022 FEA P-EBT, Settlement Accounting, CFMS, Spending Authority
IM-CW-2022-0003 Pressley Ridge Training Feb. 10, 2022 CW Permanency, Providers, Learning, Development; Foster Parents
IM-ECL-2022-0001 Continued Support of COVID-19 Temporary Provider Closures & Increased Child Absences Feb. 3, 2022 ECL CCCAP, COVID-19, Hold Slots, Isolated, Widespread, Absence Payments, County Rate Plan
IM-CW-2022-0002 Institutional Referral & Assessment Rules Feedback Sessions Jan. 25, 2022 CW Child Welfare, Institutional Referral, Assessment Practice, Public Feedback
IM-CW-2022-0001 HB 21-1094 Notice of Rules Publication Jan. 14, 2022 CW Foster Youth in Transition Program, Rules, HB 21-1094
IM-FEA-2022-0001 SNAP Incentive Funds Reallocation Jan. 12, 2022 FEA Supplemental Nutrition Assistance Program (SNAP)
IM-EBD-2022-0001 Agreement Not To Sponsor (ANTS) Form Not Required Jan. 5, 2022 EBD Non-Citizen, Sponsor, Affidavit of Support, Agreement not to Sponsor (ANTS)
         
2021 Information Memos
Memo # Memo title Issue date Division Keywords
IM-ECL-2021-0004 CCCAP Rule Public Comment Period Dec. 30, 2021 ECL CCCAP, Rules, Public Comment
IM-CW-2021-0070 Core Services Program Rule Review Workgroup Dec. 22, 2021 CW Core Services Program
IM-EBD-2021-
0008
Colorado Works Leavers Survey Study Dec. 21, 2021 EBD Colorado Works (CW), Temporary Assistance for Needy Families (TANF), survey, study
IM-ECL-2021-0003 CCCAP Performance Measures Dec. 15, 2021 ECL Performance, Monitoring, Measures, Program, Administration, CCCAP
IM-CW-2021-0069 C-Stat Reunification Goals Dec 15, 2021 CW Family Engagement Meeting, Safety Assessment, Reunification
IM-OCYF-2021-0003 Foster Care & Adoption Certification Specialties Dec. 8, 2021 OCYF Foster Care, Adoption, Recruitment, Retention, Certification, Child Placement Agencies, Licenses
IM-EBD-2021-0007 2022 Employment and Benefits
Division Communication Schedule
Dec. 8, 2021 EBD Colorado Works, Colorado Works Workforce Development, Adult Financial, Employment First, Forums, ET Phone-in, Employment and Training, Revisioned rule, training schedule
IM-QAQI-2021-0005 Administrative Review Division Qualified Residential Treatment Program Placement Reviews Dec. 3, 2021 QAQI Colorado Department of Human Services, Quality Assurance, ARD, QRTP, Family First Prevention Services Act, FFPSA, Placement, Review
IM-CW-2021-0068 HB 21-1094 IV-E Rules Public Feedback Sessions Dec. 1, 2021 CW Foster Youth in Transition Program, Rules, Feedback Sessions, HB 21-1094
IM-CW-2021-0067 County Holiday Calculations in ROM (Results Oriented Management) Nov. 30, 2021 CW County Holidays, ROM, Initial Response, Calculate, Hotline, HCCC
IM-CW-2021-0066 Secondary Trauma Resources for County Child Welfare Staff Nov. 30, 2021 CW Trauma, Secondary, Resources, Monthly Caseworker Visit (MCV), Retention
IM-CW-2021-0065 ICPC Placements & Trial Home Visits Clarifications Nov. 24, 2021 CW Interstate Compact on the Placement of Children, ICPC, Out-of-State Placements, Trial Home Visits, Visits out-of-State, ICPC Regulation 9
IM-CW-2021-0064 Notification of a New ROM Report Regarding Length of Stay in Non-certified Kinship Homes Nov. 17, 2021 CW County Custody, Length of Stay, Non-certified Kin, ROM Report
IM-OCYF-2021-0002 Annual Profile Justification Procedures Nov. 16, 2021 CW Access Control, Audit, Certification, OIT, Security, Trails
IM-CW-2021-0063 Pfizer Vaccine Nov. 10, 2021 CW Vaccine, COVID-19, Coronavirus, Pandemic, Children
IM-CW-2021-0062 Entering Correct Dates & Times in Out-of-Home Service Authorizations Nov. 4, 2021 CW Foster Care, Kinship, Kinship Foster Care, Provider