This page contains all of the active policy, operation and information memos issued by the Colorado Department of Human Services. Click here to visit the Memo Series homepage.
The Memo Series may NOT be used to change, create, replace or waive any state or federal law or regulation/rule.
- How to search for memos on this page
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To search these memos by keyword, press Control-F on your browser, type in the keyword you're searching for and press Enter. (Note: The search function will not search sections of the page that are closed.)
- Important notice about policy memos
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Note: Effective July 1, 2020, the policy memo will no longer exist due to merging with the operation memo.
- Archived memos
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Looking for archived memos? Visit the Memo archives page.
Policy memos
A policy memo is any memo that changes departmental policy as a result of CDHS statutorily defined responsibility of supervising counties. A policy memo interprets and provides further guidance to promulgated regulations. Policy memos are active for three years, after three years, they are archived and then re-issued if necessary.
- 2020 Policy Memos
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Memo # Memo title Issue date Division Keywords PM-OES-2020-0003 Treatment of Direct Economic Assistance Payments
Authorized Under the CARES ActMay 12, 2020 OES Adult Financial, Colorado Works, Food Assistance, Unemployment Insurance (UI),
Economic Stimulus, Compensation, CARES Act, COVID-19 PandemicPM-OES-2020-0002 Crowdfunding Impacts to CDHS Program Eligibility Apr. 24, 2020 OES Adult Financial, Colorado Works, Food Assistance, Supplemental Nutrition Assistance Program, SNAP, Resources, Crowdfunding, GoFundMe, Kickstarter, Indie GoGo, Liquid Asset, Countable Unearned Income PM-ECL-2020-0001 Increased Support for CCCAP Families in
Response to the COVID-19 CrisisApr. 23, 2020 ECL COVID-19, CCCAP, Job Search, Redetermination,
CHATS, Extended eligibility periodPM-CW-2020-0003 Modifications to Rules Conditionally Made for Certification and
Recertification of Foster Homes During the COVID-19 PandemicApr. 22, 2020 CW Certification, Foster Care, Recertification, Requirements PM-PSO-2020-0001 Administrative Review Invitations Apr. 15, 2020 PSO Administrative Review, Invitations PM-OES-2020-0001 Food Assistance COVID-19 Temporary Policy Modifications Apr. 9, 2020 OES Food Assistance, Supplemental Nutrition Assistance
Program, SNAP, Pandemic, COVID-19, Food
and Nutrition Service, FNSPM-CW-2020-0002 Video-conferencing in lieu of face-toface monthly contacts for parents
and caregivers in light of COVID-19Apr. 8, 2020 CW Contacts, Face-to Face, Video Conferencing,
COVID19, parents, caregivers and long term
intended caregiversPM-CW-2020-0001 Update Regarding Modification of Policy and
Procedures Related to Certification and Recertification
Requirements During the COVID-19 PandemicApr. 7, 2020 CW Certification, Foster Parents, Health,
Structured Analysis Family Evaluation, and SupportPM-FEA-2020-0001 Food Assistance Regulations Updates from February 2020 Emergency Rule Feb. 20, 2020 FEA Food Assistance, Supplemental Nutrition Assistance Program, SNAP,
Employment First, Work Requirements, ABAWD, Recipient Claims,
Food and Nutrition Service, FNS
Operation memos
An operation memo:
- Provides more specific guidance to counties or other state designated agencies, where applicable, on how to apply a statute or rule, and neither expands such obligations nor creates new obligations.
- Provides detailed instructions for counties or other state designated agencies, where applicable, to operationalize new or existing state law, state rule, federal law or federal regulation.
- Is used to inform counties or other state designated agencies, where applicable, how the department will measure performance compliance. This type of memo is similar to the purpose of Agency Letters.
- May help resolve conflicting practices or interpretations of a statute or rule.
- May cover administrative issues such as documentation, reporting, and database functionality.
- Helps ensure clear and uniform administration of department-supervised programs across counties.
- Operation memos are active for three years, after three years, they are archived and then re-issued if necessary.
- 2023 Operation Memos
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Memo # Memo title Issue date Division Keywords OM-FEA-2023-0003 Statewide Contract with Goodwill
for Administration of LEAP MOUMar. 20, 2023 FEA Low-Income Energy Assistance Program, LEAP, Goodwill, MOU, heating,
assistance, administrationOM-QAQI-2023-0001 CSS Quality Assurance Requirements Mar. 9, 2023 QAQI Quality Assurance; Finding; Rebuttal OM-CW-2023-0008 Releasing Provider payments to CFMS/EBT Mar. 1, 2023 CW Provider Payments, EBT, ACH, CFMS, Trails, Payroll, Direct Deposit OM-DEWS-2023-0004 Employment First (EF) Educational
ExpensesFeb. 27, 2023 DEWS Agriculture Improvement Act of 2018 (the Act), Code of Federal Regulations
(CFR), Employment First (EF), Employment and Training (E&T), Third Party Partners (TPPs), Tuition, Supportive Payments, Participant Reimbursements, Educational Components, Training, Student, Scholarships and Pell Grant Funds.OM-DEWS-2023-0003 Employment First Participant Reimbursements - Technology Feb. 27, 2023 DEWS Agriculture Improvement Act of 2018 (the Act), Code of Federal Regulations (CFR), Food and Nutrition Service (FNS), Employment First (EF), Employment and Training (E&T), Colorado Benefits Management Service (CBMS), Components, Supportive Payments, Supervised Job Search (SJS), Technology, Laptops, Tablets, Hotspot, Internet and Case Management Services. OM-DEWS-2023-0002 Internal Controls for Adult Financial and Colorado Works - County Case Review Process Feb. 27, 2023 DEWS Quality Assurance (QA), Adult Financial (AF), Colorado Works (CW), County Case Reviews, Work Verification Plan (WVP) OM-CW-2023-0007 Use of a Doctor of Osteopathic Medicine for Health Assessments Completed in the Foster Care Home Feb. 22, 2023 CW DO, Doctor of Osteopathic Medicine, Physician, Physician Assistant, Nurse Practitioner OM-CW-2023-0006 Clarification for County Foster Home Certification Requirements Feb. 21, 2023 CW Certification, Foster Care Home, Recertification, Review Instrument OM-AAS-2023-0002 Assessment Compliance Feb. 8, 2023 AAS Assessment, level of impact OM-AAS-2023-0001 APS Elder Justice Act Round 2 Funds Feb. 8, 2023 AAS APS, Elder Justice, Funds OM-CW-2023-0005 Contracted QRTP Admission, Discharge, & Reimbursement Feb. 8, 2023 CW PRTF, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement OM-CW-2023-0004 Foster Youth in Transition Program Forms Feb. 6, 2023 CW Foster Youth in Transition program, Youth, Forms, Voluntary Services Agreement, Eligibility Appeal Policy, Health Passport OM-FEA-2023-0002 SNAP Short Form Application Feb. 6, 2023 FEA Single Purpose Application (SPA), Short Form Application, outreach OM-DEWS-0001 Requesting and Receiving Documentation for Colorado Works Workforce Development and Employment First Supportive Payments Feb. 6, 2023 DEWS Supplemental Nutrition Assistance Program (SNAP), Employment and Training (E&T), Employment First (EF), Colorado Works (CW), Workforce Development (WD), Food and Nutrition Service (FNS), Able-Bodied Adults without Dependents (ABAWD), State- operated Model, Voluntary Program, Program Operator (PO), Federal Fiscal Year 2023 (FFY23)
OM-OES-2023-0001 Sponsored Workgroups, Boards, and Commissions Compensation & CDHS Program Eligibility Feb. 6, 2023 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Low-Income Energy Assistance Program (LEAP), Workgroups, Boards, Commissions, Income OM-CW-2023-0003 Safe Haven Abandoned Infants Jan. 30, 2023 CW Abandoned Infants, Safe Haven, Voluntarily Surrendered Infants OM-FEA-2023-0001 UPDATED: Messaging and Education Toolkit: Preparing for the End of SNAP Max Allotment Jan. 23, 2023 FEA Food and Nutrition Service, FNS, Max Allotment/Emergency Allotment, PHE, U.S. Department of Agriculture, USDA OM-CW-2023-0002 Long-Term Placement Process for Length of Stay Waivers Jan. 17, 2023 CW Long-Term Placement, Length of Stay Waiver, QRTP OM-CW-2023-0001 Dedicated Trust Accounts for Children in Foster Care Jan 12, 2023 CW Foster Care, Dedicated Trust Accounts, Child Support - 2022 Operation Memos
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Memo # Memo title Issue date Division Keywords OM-CW-2022-0025 Medicaid Memos for Child Welfare <= this memo includes links to the Medicaid related memos highlighted in yellow below
Dec. 29, 2022 CW Medicaid, Child Welfare, Eligibility, Trails, CBMS OM-CW-2022-0026 Clarification Regarding Medicaid Eligibility for Foster Care Children and Youth Dec. 29, 2022 CW Medicaid, Foster Care, Trails, CBMS, Out-of-Home Placements OM-CW-2022-0027 Clarification Regarding Medicaid Eligibility for Adoption Assistance Children and Youth Dec. 29, 2022 CW State IDs, Medicaid, Adoption, Trails, CBMS OM-CW-2022-0028 Clarification of Interstate Compact on Adoptions and Medical Assistance (ICAMA) and Medicaid for Child Welfare Dec. 29, 2022 CW Medicaid, ICAMA, Trails, CBMS OM-CW-2022-0029 Clarification of Interstate Compact on the Placement of Children (ICPC) and Medicaid for Child Welfare Dec. 29, 2022 CW Medicaid, ICPC, Trails, CBMS OM-CW-2022-0030 Clarification of Medicaid Eligibility for Children and Youth in Kinship Care Dec. 29, 2022 CW Medicaid, Kinship Care, Trails, Custody, CBMS OM-CW-2022-0031 Clarification Regarding Medicaid Eligibility for Relative Guardianship Assistance Program (RGAP) Children and Youth Dec. 29, 2022 CW Medicaid, Kinship Care, Trails, Custody, CBMS OM-CW-2022-0032 Clarification Medicaid Eligibility for Tribal Children and Youth Dec. 29, 2022 CW Medicaid, Kinship Care, Trails, Custody, CBMS OM-CW-2022-0033 Entering of New Medicaid Entitlements at Removal Dec. 29, 2022 CW Medicaid, Kinship Care, Trails, Custody, CBMS OM-CW-2022-0034 Medicaid Eligibility for Adoption Assistance Emancipation Youth Dec. 29, 2022 CW Medicaid, Kinship Care, Trails, Custody, CBMS OM-CW-2022-0035 Clarification Regarding Continuous Eligibility Foster Care (CEFC) Eligibility for Child Welfare Children and Youth Dec. 29, 2022 CW Medicaid, Continuous Eligibility, Trails OM-CW-2022-0036 Clarification Regarding Medicaid Eligibility for Former Foster Care Youth Dec. 29, 2022 CW Medicaid, Former Foster Care, Trails, CBMS OM-CSS-2022-0003 ACSES Password Configuration Requirements Dec. 12, 2022 CSS ACSES, password requirements, I.R.S. Publication 1075 OM-DEWS-2022-00013 Old Age Pension, Aid to the Needy Disabled-Colorado Supplement Cost of Living Adjustment (COLA) Increase for 2023 Nov. 28. 2022 DEWS Cost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), In-kind Support and Maintenance (ISM), Grant Increase, Adult Financial OM-OES-2022-0008 Verification of Non-Citizen Status in Systematic Alien Verification for Entities (SAVE) Nov. 28, 2022 OES Systematic Alien Verification for Entitlements (SAVE), United States Citizenship and Immigration Services (USCIS), Non-Citizens, Cuban and Haitian Entrants, SNAP, Verification, Colorado Works, Adult Financial OM-FEA-2022-0017 SNAP County Management Evaluation Reviews for FFY2023 Nov. 21, 2022 FEA FFY2023, Management Evaluations, SNAP OM-CW-2022-0024 DHS Legal Custody - Residing with Parents Nov. 17, 2022 CW Biological Parent, Stepparent, Psychological parent, Kin, DHS Legal Custody OM-OCYF-2022-0023 Cooperative Agreements with Law Enforcement Agencies Nov. 9, 2022 OCYF Memorandum of Understanding, Law Enforcement, Cooperative Agreements OM-OES-2022-0007 Sponsored Workgroups, Boards, and Commissions Compensation & CDHS
Program EligibilityNov. 8, 2022 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Low-Income Energy Assistance Program (LEAP), Workgroups, Boards, Commissions, Income OM-FEA-2022-0026 EBT Mail Card Issuance Oct. 31, 2022 FEA EBT, mail card issuance (MCI), processing guidelines, benefit access OM-FEA-2022-0015 2022-2023 Low Income Energy Assistance Program (LEAP) and Low Income Household Water Assistance Program (LIHWAP) Administrative and Outreach Allocations Oct. 25, 2022 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, heating, water, drinking water, wastewater, Low Income Household Water Assistance
Program, LIHWAPOM-EBD-2022-0012 The Department of Housing and Urban Development (HUD) Earned Income Disregard (EID) Benefit Oct. 24, 2022 EBD Earned Income Disregard, HUD, Department of Housing, Colorado Works, Workforce Development, Employment First, Subsidized Housing, Employment, Work Incentive Program, Entered Employment, Housing Urban Development, Annual Income, Third Party Partners OM-FEA-2022-0014 SNAP Regulation Updates: FFY23
SNAP COLA and OOA & 4.900Oct. 24, 2022 FEA SNAP, regulations, Quality Assurance, COLA, Hearings, OOA OM-FEA-2022-0013 LEAP Outreach Incentive Program Oct. 6, 2022 FEA Outreach, Incentive, Low-Income Energy Assistance Program, LEAP, Energy Assistance, Heat, Home OM-CP-2022-0001 Changes to the CDHS County HP
Computer Refresh ProcessSept. 30, 2022 CP County HP Refresh, CYF, Intergovernmental Agreements (IGAs), Allocation OM-AAS-2022-0001 3rd Amended APS EJA Round 1 Funds Sept. 19, 2022 AAS APS, elder justice, funds OM-EBD-2022-0011 Internal Controls for Adult Financial and Colorado Works, County-Level Case Reviews
Sept. 25, 2022 EBD Quality Assurance (QA), Adult Financial (AF), Colorado Works (CW), County-Level Case Reviews, Workforce Development (WD) OM-CSS-2022-0002 Income Withholding Order Issuance on Orders Not Subject to Immediate Withholding Sept. 19, 2022 CSS Income Withholding Order, IWO, Income Assignment, IA, Child Support Services, Withholding, Notice, Direct Pay, Obligation, Objection OM-OES-2022-0006 State Sponsored Workgroups Boards and Commissions Exempt Income Sept. 12, 2022 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Low-Income Energy Assistance Program (LEAP), Refund, Boards, Commissions, Exempt Income OM-CW-2022-0022 Federal Compliance Changes to AFCARS - The Adoption and Foster Care Analysis and Reporting System in Trails Sept. 1, 2022 CW Foster Care, Adoption, Relative Guardians, Trails, AFCARS OM-OES-2022-0005 Treatment of Income from the Thriving Providers Project Aug. 29, 2022 OES Self-employment income, Thriving Providers project OM-CW-2022-0021 Rates Counted Toward Respite and Family Support for Adoption & Relative Guardianship Assistance Agreements Aug. 29, 2022 CW Adoption Assistance, Foster Care Rate, Respite, Relative Guardianship Assistance Agreements OM-CW-2022-0020 County Trails Data Entry for Effective IV-E Reimbursement Aug. 22, 2022 CW Family First, Prevention In-home Case, Trails, FFPSA OM-OES-2022-0004 Revised Single Purpose Application
(SPA) 2022Aug. 22, 2022 OES Single Purpose Application (SPA); Colorado Department of Human Services (CDHS); Health Care Policy and Financing (HCPF); form revision; eligibility; training; Non-
Discrimination Statement (NDS); Electronic Benefits Transfer (EBT); voter registrationOM-EBD-2022-0010 Colorado Works Demonstrable Evidence and Re-Engagement Processes Aug. 15, 2022` EBD Demonstrable Evidence (DE), Colorado Benefits Management System (CBMS), Colorado Works, Workforce Development, Initial Appointment, Re-engagement, caseclosure, basic cash assistance OM-CP-2022-0001 State Data Ownership and Usage Guidelines Aug. 10, 2022 CP Data, security, privacy, confidentiality OM-OES-2022-0003 Colorado Taxpayer Bill of Rights (TABOR) Refund Exempt Income July 25, 2022 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Refund, Department of Revenue, Exempt Income OM-CW-2022-0019 Laradon Calabrese Youth Center - Admission, Discharge, & Reimbursement July 21, 2022 CW Laradon, Calabrese, Eligibility, Referral, Application, Admission, Duration of Treatment, Discharge, Placement, Reimbursement OM-CW-2022-0018 County Cover letter & Checklist for QRTP Lifetime Limit Waiver Request Submission July 20, 2022 CW QRTP, Lifetime Limit, Waiver, Request, Checklist OM-CDEC-2022-0001 Revised CCCAP Application &
Redetermination FormsJuly 19, 2022 CDEC CCCAP, Application, Redetermination, Form OM-OES-2022-0002 Sunsetting Required Change
Reporting FormsJuly 18, 2022 OES Change report form, CRF, Supplemental Nutrition Assistance Program, SNAP,
Adult Financial, AF, Colorado Works, CWOM-CW-2022-0017 Institutional Referral & Assessment Volume 7 Rule Revisions July 14, 2022 CW Institutional, Assessment, Referral, Facility, Incident, Supervision OM-CW-2022-0016 SFY 2022-23 Core Services Program Allocation and Plan July 12, 2022 CW Core Services Program OM-FEA-2022-0012 Messaging and Education Toolkit: Preparing for the End of SNAP Max Allotment July 11, 2022 FEA Food and Nutrition Service, FNS, Max Allotment/Emergency Allotment, PHE, U.S. Department of Agriculture, USDA OM-FEA-2022-0011 2022 Nondiscrimination Statement July 11, 2022 FEA Food and Nutrition Service, FNS, Nondiscrimination Statement, NDS, U.S. Department of Agriculture, USDA OM-EBD-2022-0009 Colorado Works Basic Cash Assistance Grant Increase 2022 July 11, 2022 EBD Colorado Works (CW), grant increase, basic cash assistance, grant standards OM-FEA-2022-0010 County Administrative Expenditure
ReviewsJuly 5, 2022 FEA Supplemental Nutrition Assistance Program, SNAP, County Administration, 2 CFR Part 200, Uniform Guidance OM-CFO-2022-0002 State Fiscal Year 2022-23 Preliminary County Allocations SFY22-23 County Budget Attestation July 1, 2022 CFO County Allocation, Financial Services OM-ECL-2022-0005 Colorado Child Care Assistance Performance Measures and Monitoring June 30, 2022 ECL Colorado Child Care Assistance Program, Department of Early Childhood, Measures, Performance, Program Integrity, Monitoring, Timely, Accuracy OM-CW-2022-0015 Referral Process for Protective Services Child Care June 29, 2022 CW Protective Services Child Care, Referral, Attestation OM-ECL-2022-0004 Revised CCCAP Rules June 22, 2022 ECL Colorado Child Care Assistance Program, CCCAP, Rules OM-CW-2022-0014 Contracted PRTF - Admission, Discharge, & Reimbursement June 16, 2022 CW PRTF, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement OM-EBD-2022-0008 Colorado Works Memorandum of Understanding SFY22-23 (word version) June 8, 2022 EBD Colorado Works (CW), Memorandum of Understanding (MOU) OM-CW-2022-0013 Clarification of Removals for Title IV-E Adoption Assistance June 6, 2022 CW Adoption, Title IV-E, Removal, Nunc Pro Tunc OM-ECL-2022-0001 CCCAP Stimulus Strategy Activities June 6, 2022 ECL CCCAP, Stimulus, ARPA, CRRSA, CCDF OM-ECL-2022-0003 Colorado Child Care Assistance Program Memorandum of Understanding June 1, 2022 ECL Colorado Child Care Assistance Program, Department of Early Childhood, Memorandum of Understanding (MOU) OM-EBD-2022-0007 Employment First Program Operations FFY 2023 May 31, 2022 EBD Supplemental Nutrition Assistance Program (SNAP), Employment and Training (E&T), Employment First (EF), Employment First Program Operator (EF PO), federal fiscal
year 2023 (FFY 2023), Third-Party Partners (TPP)OM-CW-2022-0012 **Correction** Contracted QRTP- Admission, Discharge, & Reimbursement May 24, 2022 CW QRTP, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement OM-FEAD-2022-0009 Statewide Contract with Goodwill for Administration of LEAP May 23, 2022 FEAD Low-Income Energy Assistance Program, LEAP, Goodwill, MOU, heating, assistance, administration OM-CW-2022-0011 Diligent Recruitment Plans for the Recruitment and Retention of Foster Parents, Adoptive Parents, and Kinship Caregivers May 11, 2022 CW Family First Prevention Services Act, Multi-Ethnic Placement Act (MEPA) of 1994, and the Administration for Children and Families (ACF) Guidelines; Section 422 [42 U.S.C. 622] (b) (7); Section 471 [42 U.S.C. 671] (a) (18); Section 26-1-109, C.R.S.; Section 26-1-111, C.R.S.; Section 7.500.3, B (12 CCR 2509-6) OM-OES-2022-0001 Working with Supplemental Nutrition Assistance Program (SNAP) applicants in Employment First May 2, 2022 OES Applicants, Employment First (EF), Employment First Program Operators (EF POs), Employment and Training (E&T), Code of Federal Regulations (CFR), Third-Party Partners (TPP), Colorado Benefits Management System (CBMS), Workforce Development (WD), Food and Nutrition Service (FNS), Supplemental Nutrition Assistance Program (SNAP), Individualized Service Plan (ISP) OM-EBD-2022-0006 Colorado Works Exceptionally Disengaged Process May 2, 2022 EBD Colorado Works, Workforce Development, employment and training, re-engagement, forms, tools, exceptional disengagement, sanctions, good cause OM-CW-2022-0010 Plan of Safe Care Volume 7 - New Rule April 28, 2022 CW Substance Exposed Newborns, SEN, Plan of Safe Care, POSC OM-CSS-2022-0001 Fingerprinting Background Check Requirement Apr. 18, 2022 CSS Fingerprinting Background Checks, IRS Publication 1075, ACSES access OM-CW-2022-0009 IV-E Prevention Plan – Phase Two Workgroup Apr. 18, 2022 CW Prevention Plan, Family First, FFPSA, IV-E OM-CW-2022-0008 Compliance with 7.605.24 “Release of Confidential Information to Clients” Apr. 14, 2022 CW Records, Confidentiality, Clients OM-EBD-2022-0005 Adult Financial Burial Program: Choice of Disposition Apr. 11, 2022 EBD Adult Financial (AF), Burial, Disposition OM-CW-2022-0007 Foster Youth in Transition Program Placement Options for Participating Youth Mar. 30, 2022 CW HB 21-1094, Foster Youth in Transition Program, Transition Age Youth, Emancipation, Former Foster Youth, Reentry OM-CW-2022-0006 Statewide Implementation of Differential Response Mar. 29, 2022 CW DR, Differential Response, Dual Track, FAR, Family Assessment Response OM-CW-2022-0005 Safety Assessment Supplemental Documents Mar. 28, 2022 CW Safety Assessment, Program Improvement Plan OM-EBD-2022-0004 Internal Controls for Adult Financial and Colorado Works, County-Level Case Reviews Mar. 28, 2022 EBD Quality Assurance (QA), Adult Financial (AF), Colorado Works (CW), County- Level Case Reviews, Work Verification Plan (WVP) OM-CW-2022-0004 Contracted PRTF - Admission, Discharge, & Reimbursement Mar. 15, 2022 CW PRTF, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement OM-CW-2022-0003 Independent Assessment Process for Carved Out Populations Mar. 10, 2022 CW QRTP, Carve Out, Independent Assessment OM-FEA-2022-0008 SNAP Quality Assurance Roles and Responsibilities Mar. 7, 2022 FEA Quality Assurance; Process; Finding; SNAP; SNAPQA OM-FEA-2022-0007 CDHS Employment Verification/Loss of Income Form Feb. 17, 2022 FEA Employment, Income, Verification, Form, Adult Financial, Colorado Works, SNAP OM-FEA-2022-0006 SNAP Technical Cleanup 2021 Feb. 17, 2022 FEA SNAP, Food Assistance, technical, definitions, revision history OM-CFO-2021-0001 State Fiscal Year 2021-22 Preliminary County Allocations (*Updated) June 4, 2021* CFO County Allocation, Financial Services OM-FEA-2022-0005 LEAP Program County Fraud Training
DirectiveFeb. 10, 2022 FEA Fraud Prevention Training, Low Income Energy Assistance Program (LEAP) OM-FEA-2022-0004 SNAP County Management
Evaluation Reviews for FFY2022Jan. 31, 2022 FEA FFY2022, Management Evaluations, SNAP OM-CW-2022-0002 Rate Counted Toward Respite and Family Support for Adoption Assistance and Relative Guardianship Assistance Agreements Jan. 25, 2022 CW Foster Care Rate, Standard Operating Procedures, Therapeutic, Treatment OM-EBD-2022-0003 Colorado Works Rule Revision Jan. 18, 2022 EBD Colorado Works (CW), Workforce Development (WD), Colorado Benefits Management System (CBMS), Training, CW Revisioned OM-FEA-2022-0003 Excessive Card Replacement for Electronic Benefit Transfer (EBT) Jan. 12, 2022 FEA EBT card, replacement, excessive, four, 365 days, fraud OM-CW-2022-0001 Safe Haven Abandoned Infants Jan. 11, 2022 CW Abandoned Infants, Safe Haven, Voluntarily Surrendered Infants OM-FEA-2022-0002 Annual Second Party Review Contracts Jan. 11, 2022 FEA Electronic Benefits Transfer, EBT, EBT card, eligibility, issuance, separation of duties, Second Party Review, SPR, Supplemental Nutrition Assistance Program, SNAP OM-CFO-2022-0001 State Fiscal Year 2021-22 Child Welfare Allocation Jan. 7, 2022 CFO County Allocation, Child Welfare Block Allocation, Accounting OM-EBD-2022-0002 Requirement to Offer Good Cause for Non-Referral to Child Support Services Jan. 7, 2022 EBD Colorado Works, Child Support Services, Good Cause, Referral OM-FEA-2022-0001 EBT Forms & Desk Aids Jan. 6, 2022 FEA EBT card, forms, logs, accountability, security OM-EBD-2022-0001 Data Entry of Supportive Services in
the Colorado Benefits Management System
(CBMS)Jan. 5, 2022 EBD Colorado Works Workforce Development, Employment First, Supportive Services, Data Entry, CBMS, Assessment, Family needs, Documentation - 2021 Operation Memos
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Memo # Memo title Issue date Division Keywords OM-EBD-2021-0011 Afghan Non-Citizen Updates Dec. 23, 2021 EBD Colorado Works, Adult Financial, Afghanistan, Afghan Humanitarian Parolee, Parolee, Special Immigrant, Refugee, Colorado Benefits Management System(CBMS) OM-CW-2021-0021 Long-Term Placement Process for Length of Stay Waivers Dec. 22, 2021 CW Long-Term Placement, Length of Stay Waiver, QRTP OM-CW-2021-0020 CORRECTED - Title IV-E Adoption Assistance, Adoption Assistance of Applicable Child/Youth Dec. 22, 2021 CW Adoption Assistance, Applicable Child, Delink, AFDC, Title IV-E OM-CW-2021-0019 Independent Assessment Process for Volume VII Dec. 22, 2021 CW Independent Assessment, Qualified Residential Treatment Program (QRTP), Family Permanency Meeting OM-ECL-2021-0010 Instructions for the use of the Attendance Tracking System (ATS) Waiver Dec. 20, 2021 ECL attendance tracking system, child care assistance program, manual claim, reimbursement, payment OM-CW-2021-0018 Founded Notification Letter Dec 14, 2021 CW Findings, Founded Letter, PRAN Notification, Right to Appeal OM-CW-2021-0017 Collaborative Management Data Collection Dec. 2, 2021 CW Collaborative Management; Data Collection OM-EBD-2021-0010 Old Age Pension, Aid to the Needy Disabled-Colorado Supplement Cost of Living Adjustment (COLA) Increase for 2022 Nov. 24, 2021 EBD Cost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), In-kind Support and Maintenance (ISM), Grant Increase, Adult Financial OM-ECL-2021-0009 CCCAP Quality Improvement Expenditures Through TANF Block Grant Nov. 19, 2021 ECL CCCAP, Quality Improvement, TANF, Child Care Assistance Program, TANF Transfer OM-FEA-2021-0006 Lawful Presence Identification for the Low
Income Energy Assistance Program (LEAP) FFY 2022Nov. 2, 2021 FEA Low-Income Energy Assistance Program, LEAP, Energy Assistance, Heat, Home OM-FEA-2021-0005 Civil Rights Training Requirements Oct. 29, 2021 FEA Federal Nutrition Service, FNS, Civil Rights, Nondiscrimination,
Training, Staff Development Center, SDCOM-CW-2021-0016 Youth in Transition/Re-Entry into Foster care at age 18-21 Oct. 27, 2021 CW IV-E, FYIT, Re-entry OM-OES-2021-0005 Colorado Chafee Program and the Education and Training Voucher Program (ETV) Oct. 22, 2021 OES Chafee Program, education, training, foster care, income OM-FEA-2021-0004 2021-2022 Low Income Energy Assistance Program (LEAP) and Low Income Household Water Assistance Program (LIHWAP) Administrative and Outreach Allocations Oct. 21, 2021 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, heating, water, drinking water, waste water, Low Income Household Water Assistance Program, LIHWAP OM-EBD-2021-0009 Single Entry Point (SEP) Agency Home Care Allowance (HCA) Monitoring and Review Process Oct. 14, 2021 EBD Adult Financial (AF), Home Care Allowance (HCA), Single Entry Point (SEP) Agency, Monitoring OM-CW-2021-0015 Rule Clarification for County Foster Home Certification Requirements Oct. 14, 2021 CW Certification, Foster Care Home, Recertification, Review Instrument OM-EDO-2021 Implementation of Vaccination Requirements required by CDHS, Public Health Order and Board of Health Rule
County Departments of Human/Social Services Information for Vaccine Requirements
Oct. 12, 2021 EDO Vaccination Requirements OM-QAQI-2021-0001 Administrative Review Division - County-held Guardianship Reviews Oct. 5, 2021 QAQI Colorado Department of Human Services, Adult Protective Services, APS, Quality Assurance, Guardianship, Administrative Review Division, ARD OM-AAS-2021-0004 2nd Amended APS EJA Round 1
FundsSept. 28, 2021 AAS APS, elder justice, funds OM-CW-2021-0017 Family First Title IV-E Reimbursements Sept. 28, 2021 CW IV-E, Family First, FFPSA OM-CW-2021-0016 Interim Action Needed to Meet Title IV-E Carve Out Program Standards Sept. 28, 2021 CW Family First, FFPSA, Title IV-E, Carve Out, Specialized, Specified Settings for Placement, Sex Trafficking, Sex Trafficked, Pregnant, Parenting, Prenatal, Postpartum, Independent Living OM-CW-2021-0015 Family First Operation Memo Sept. 28, 2021 CW Family First, FFPSA, Title IV-E, Adoption Assistance, QRTP, Independent
Assessment, Qualified IndividualOM-CW-2021-0014 Colorado Adoption Resource Registry (CARR) and the Colorado Heart Gallery (COHG) Sept. 24, 2021 CW CARR, Colorado Adoption Resource Registry, Adoptive Family, Diligent Recruitment, Child-specific, Colorado Heart Gallery, Raise The Future, COHG OM-CW-2021-0013 Standard Operating Procedures used to Review Policies & Procedures for Approval of Therapeutic and/or Treatment Foster Care Programs Sept. 24, 2021 CW Foster Care Home, Standard Operating Procedures, Therapeutic, Treatment OM-FEA-2021-0003 FFY22 SNAP COLA Updates Sept. 24, 2021 FEA SNAP, Cost of Living Adjustments, COLA, income, allotment, resources, deductions OM-ECL-2021-0008 Implementation of CCCAP State Tax Intercept Functionality Sept. 15, 2021 ECL separate, keywords, with, commas OM-CW-2021-0012 Title IV-E Adoption Assistance, Adoption Assistance of Applicable Child/Youth
OLD see OM-CW-2021-0020 for updated memo
Sept. 14, 2021 CW Adoption Assistance, Applicable Child, Delink, AFDC, Title IV-E OM-CW-2021-0011 Documentation of Roadmaps to Success and Emancipation Transition Plans in Trails Sept. 14, 2021 CW Roadmap to Success (RTSs), Emancipation Transition Plans (ETPs) OM-OES-2021-0004 Subsidized Work-based learning Sept. 13, 2021 OES Supplemental Nutrition Assistance Program (SNAP), Employment and Training (E&T), Employment First (EF), Work-based learning (WBL), Employment First Program
Operators (EF PO)OM-CW-2021-0010 Independent Assessment Process for Volume VII Sept. 1, 2021 CW Independent Assessment, Qualified Individual OM-OES-2021-0003 Treatment of Income from the Denver Basic Income Project and Women Achieving Greater Economic Security (WAGES) Aug. 27, 2021 OES WAGES, income, Denver Basic Income Project OM-CSS-2021-0003 ACSES Access Security Requirements Aug. 27, 2021 CSS ACSES, Security Access, ACSES Security Designees OM-CSS-2021-0002 Changes to Timeframes for CCCAP Cooperation Aug. 27, 2021 CSS CCCAP rule change, non-cooperation, Child Support Services OM-EBD-2021-0008 Prevailing Wage for Colorado Works (CW) Subsidized Employment Activities Aug. 24, 2021 EBD Prevailing Wage, Subsidized Employment, Colorado Works Workforce Development, Work Verification Plan OM-AAS-2021-0003 APS Elder Justice Act Round 2 Aug. 24, 2021 AAS APS, Elder Justice, EJA, Allocation OM-FEA-2021-0002 LEAP Outreach Incentive Program Aug. 13, 2021 FEA Outreach, Incentive, Low-Income Energy Assistance Program, LEAP, Energy Assistance, Heat, Home OM-AAS-2021-0002 Amended APS Elder Justice Act
(EJA) Round 1 FundsAug. 10, 2021 AAS APS, elder justice, funds OM-CW-2021-0009 Coordinating with Regional Accountable Entities (RAEs) to Identify Early and Periodic Screening, Diagnostic, and Treatment (EPSDT) Services Providers for Children/Youth in Foster Care Aug. 6, 2021 CW EPSDT, Foster Care, Health, Screening, Services OM-EBD-2021-0007 Exempt Income Related to the COVID-19 Pandemic Aug. 5, 2021 EBD Child Tax Credit, Jumpstart, Plus-Up, exempt, emergency assistance, CDLE, IRS OM-EBD-2021-0006 Colorado Department of Labor and Employment (CDLE) DOLE/CUBS/UI/MyUI+ Print Process Aug. 4, 2021 EBD Colorado Department of Labor and Employment (CDLE), Colorado Unemployment Benefits System (CUBS), Unemployment Insurance (UI), Unemployment Insurance Benefits (UIB), MyUI+, SNAP OM-EBD-2021-0004 Returned Mail Process July 26, 2021 EBD Returned Mail, Colorado Works, Adult Financial, Verification Checklist, Whereabouts Unknown, Out of State, Out of Country OM-EBD-2021-0005 Colorado Works Workforce Development Multi-Generational Activities July 26, 2021 EBD Temporary Assistance for Needy Families (TANF), Colorado Works (CW); workforce development (WD); multi-generational; multi-gen; 2-Gen; life skills; client declaration; Work Verification Plan (WVP); work activities; Individualized Plan (IP) OM-DCW/ HCPF-2021-0007 Data Sharing between County Child Welfare and Regional Accountable Entities July 12, 2021 DCW/HCPF
Data Sharing, RAEs, Child Welfare, Medical Coverage, Medicaid, Mental Health Services OM-CW-2021-0008 HB 21-1094 Foster Youth in Transition Program Initial Implementation July 9, 2021 CW HB 21-1094, Foster Youth in Transition Program, Transition Age Youth, Emancipation, Former Foster Youth, Reentry OM-ECL-2021-0007 Implementation of 7/1/21 Parent Fee Formula Changes July 1, 2021 ECL CCCAP, Parent Fee, Formula, Rule OM-EBD-2021-0003 Employment First Program Operations for FFY 2022 June 29, 2021 EBD SNAP E&T, Employment First (EF), Funding, Federal Waiver, ABAWD, the Act, 100% funds, enhanced funding, 50/50 match funding OM-CFO-2021-0001 State Fiscal Year 2021-22
Preliminary County Allocations CORRECTED VERSION POSTEDJune 24, 2021 CFO separate, keywords, with, commasCounty Allocation, Financial Services OM-ECL-2021-0006 CCCAP State-Established Licensed Provider Daily Tiered Reimbursement Rate Maximums Increase June 16, 2021 ECL CCCAP, increase, State-Established, licensed, provider, tiered, maximums, Regular Rate Type, ceiling rate, tiered, reimbursement, rates OM-FEAD-2021-0001 Statewide Contract with Goodwill for Administration of LEAP June 14, 2021 FEAD Low-Income Energy Assistance Program, LEAP, Goodwill, MOU, heating, assistance, administration OM-CW-2021-0006 Face-to-face Contacts with Children, Youth, Parents and Caregivers in Light of COVID-19 June 11, 2021 CW Contacts, Face-to-face, Video Conferencing, COVID-19, Parents, Caregivers, Long Term Intended Caregivers OM-CW-2021-0005 SFY 2021-2022 Core Services Program Allocation and Plan *NOTE due date is Tue. Aug. 3, 2021 by 5pm. June 11, 2021 CW Core Services Program OM-ECL-2021-0004 Child Support Exemption for CCCAP June 11, 2021 ECL CCCAP, Child Support Exemptions, Good Cause, Counties, Child Care Assistance Program OM-CW-2021-0004 Update Regarding Policy and Procedures Related to Certification and Recertification Requirements June 4, 2021 CW Certification, Monthly Support, Safety, Structured Analysis Family Evaluation OM-ECL-2021-0005 Internal Controls for Child Care
Assistance Program – Supervisory Review
ProcessJune 4, 2021 ECL Supervisory Reviews, Case File Reviews, County Case Reviews, Quality Assurance (QA), Colorado Child Care Assistance Program (CCCAP), Improper Payment OM-AAS-2021-0001 APS Elder Justice Act (EJA) Funds May 18, 2021 AAS APS, elder justice, funds OM-CP-2021-0001 Child Welfare Grievance Process Concerning the Conduct of County Department Employees and Citizen Review Panel Process May 17, 2021 CP Grievance Process, Citizen Review Panel OM-OES-2021-0002 SFY 21-22 Memorandum of Understanding Colorado Works and Colorado Child Care Assistance Program May 17, 2021 OES Colorado Works (CW), Colorado Child Care Assistance Program (CCCAP), Memorandum of Understanding (MOU) OM-CW-2021-0003 Medicaid Category Change Process May 10, 2021 CW IV-E Medicaid, Medicaid Category, Medicaid OM-ECL-2021-0003 Electronic Colorado Works Child Care Referral Form Apr. 30, 2021 ECL CCCAP, Child Care, Referral, Colorado Works OM-ECL-2021-0002 CCCAP Child Citizenship and Age Verification Requirements Apr. 21, 2021 ECL CCCAP, Citizenship, Qualified Alien, Lawful Permanent Resident, Legal Resident
Child’s Age, Date of Birth, VerificationOM-OBH-CBH-2021-001 FFPSA and CYMHTA Assessments Apr. 21, 2021 OBH The Family First Prevention Services Act (FFPSA), The Children and Youth Mental Health Treatment Act (CYMHTA), Assessments OM-EBD-2021-0002 FY 2020-21 County Block Grant Support Fund Request Process Apr. 14, 2021 EBD Colorado Works, TANF, County Block Grant Support Fund, Balance of State OM-CW-2021-0002 Diligent Recruitment Plan Executive Summary Apr. 12, 2021 CW Diligent, Recruitment, Retention, Foster Care, Adoption, Kinship Care, Monitoring
OM-ECL-2021-0001 CHATS Data Sharing Apr. 6, 2021 ECL CHATS, CCCAP, API, Interoperability, Data Sharing OM-CW-2021-0001 Unable to Locate Families During Assessment Mar. 31, 2021 CW Unable to Locate, Documentation, Referral, Assessment OM-OES-2021-0001 Addressing Reports of Unemployment Insurance Benefits (UIB)
Fraud and Program ActionFeb. 26, 2021 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance
Program (SNAP), unemployment, UIB, fraud, CDLE interfaceOM-CFO-2021-0001 State Fiscal Year 2020-21 Child Welfare Allocation Jan. 27, 2021 CFO County Allocation, Child Welfare Block Allocation, Accounting OM-CSS-2021-0001 Excess Child Support Jan. 21, 2021 CSS Child Support, IV-E Excess, Line 11B on MM-627 ASCES Report OM-EBD-2021-0001 Noncompliance Closure Due to Not Completing Workforce Individualized Plan and Conciliation Process Jan. 12, 2021 EBD Noncompliance closure, CBMS, Colorado Works, Individualized Plan - 2020 Operation Memos
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Memo # Memo title Issue date Division Keywords OM-FEA-2020-0008 County Responsibilities for Maintaining and Analyzing Client Complaints
Client Complaint Log Template 2021Dec. 29, 2020 FEA Client, Complaint, Pattern, Records, Reporting, SNAP, Trend OM-OES-2020-0003 Income Withholding Order Issuance for Direct Pay Orders Dec. 22, 2020 OES Income Withholding Order, IWO, Income Assignment, IA, Child Support Services,
Withholding, Notice, Direct Pay, Obligation, ObjectionOM-CW-2020-0014 Timeliness of Initial Response to Abuse and Neglect Assessments Dec. 18, 2020 CW Timely Initial Response, CStat, Program Improvement Plan, CQI Workgroup OM-FEAD-2020-0009 EBT Card Education & PIN Safety Dec. 18, 2020 FEA EBT, card, PIN, education, cloning, skimming, fraud OM-CW-2020-0013 Safe Haven-Abandoned Infants Dec. 15, 2020 CW Abandoned Infants; Safe Haven OM-EBD-2020-0013 Employment First Dual Enrollment Dec. 10. 2020 EBD Employment First (EF), Colorado Works (CW), Temporary Assistance for Needy Families (TANF), Employment and Training (E&T), Code of Federal Regulations (CFR), Third-Party Partners (TPP), Enhanced Funding, Colorado Benefits Management System (CBMS),
Workforce Development (WFD), Program Operators (POs)OM-EBD-2020-0012 Request for Additional Employment First Supportive Services Dec. 10, 2020 EBD Employment First (EF), Employment and Training (E&T), Code of Federal Regulations (C.F.R.), Third-Party Partners (TPP), Employment First Program Operators (POs), Food and Nutrition Service (FNS) OM-EBD-2020-0011 Old Age Pension, Aid to the Needy Disabled-Colorado Supplement Cost of Living Adjustment (COLA) Increase for 2021 Dec. 10, 2020 EBD Cost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), Supplemental Security Income (SSI), In-kind Support and Maintenance (ISM), Adult Financial (AF), Colorado Benefits Management System (CBMS), Social Security Administration (SSA), Maintenance of Effort (MOE), State Verification Exchange System (SVES), Eligibility Determination Benefit Calculation (EDBC), State Board of Human Services (SBHS) OM-FEA-2020-0007 2020-2021 Low-Income Energy Assistance Program (LEAP) Administrative and Outreach Allocations Dec. 3, 2020 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, heating OM-OES-2020-0002 Referral Process between Colorado Works and Child Support Services for Non-parent Caretaker Cases and Application of Good Cause Nov. 23, 2020 OES Colorado Works, Child Support Services, Cooperation, Kinship, Non-parent Caretaker, Good Cause, Referral OM-OCYF-2020-0001 County Management of Expunged Records Pending Trails Update Nov. 20, 2020 OCYF Expungement, expunged, juvenile justice, confidentiality, records, Trail OM-CW-2020-0012 Re-release of Timely Entry of Removal End Dates in the State Automated Case Management System Nov. 9, 2020 CW AFCARS, removal, DYS, commitment, non-certified OM-EBD-2020-0010 Sponsor Reimbursement Nov. 6, 2020 EBD sponsor, sponsor reimbursement, qualified non-citizens, SAVE, I-864, Colorado Works (CW), Adult Financial (AF), cash assistance, Colorado Benefits Management System (CBMS) OM-CW-2020-0011 Program Area 6 – Adoption Services Rule Revisions (7.306.511 -7.306.6) Oct. 21, 2020 CW Child Welfare, Adoption, Program Area 6 OM-EBD-2020-0008 FFY21 Food Assistance and Employment First Updates Oct. 15, 2020 EBD Food Assistance, FA, Employment First, EF, Able-Bodied Adult without Dependents, ABAWD OM-EBD-2020-0007 Internal Controls for Adult Financial & Colorado Works - County Case Review Process Oct. 14, 2020 EBD Quality Assurance (QA), Colorado Works (CW), Adult Financial (AF), County Case Reviews, Work Verification Plan (WVP) OM-ECL-2020-0006 Revised Colorado Works Child Care Forms Sept. 18, 2020 ECL CCCAP, Colorado Works Child Care, Client Responsibilities Agreement, Colorado Works Referral Form OM-AAS-2020-0005 Amended APS Allocation Sept. 18, 2020 AAS APS, Allocation OM-ECL-2020-0005 Revised Low-Income Child Care Client Responsibilities Agreement Sept. 18, 2020 ECL CCCAP, Low-Income Child Care, Colorado Works Child Care, Application, Re-Determination, Client Responsibilities Agreement, Transition, New Rule OM-AAS-2020-0004 APS Confidentiality Guidelines Sept. 13, 2020 AAS Information sharing, confidentiality, investigation, service provision OM-CP-2020-0001 Two-Factor Authentication Token Storage Sept. 11, 2020 CP Two-Factor Authentication, 2FA, Tokens, ACSES, CBMS, Trails, CHATS OM-CW-2020-0010 Substance Exposed Newborn definition of Abuse and Neglect &, Child Protection Task Group Sept. 11, 2020 CW Substance Exposed Newborns, SB20-028, abuse and neglect definitions, SEN rule task group OM-FEA-2020-0006 FFY21 COLA, Work Registration Updates, Waiver of Recertification Interviews for 24-month SNAP Households Sept. 11, 2020 FEA SNAP, Cost of Living Adjustments, COLA, Work Registration, Employment First,
Waiver, Elderly, Disabled, 24-month certifications, InterviewsOM-FEA-2020-0005 Race Ethnicity Data Collection Sept. 11, 2020 FEA SNAP, Ethnicity, Race, Data, Reporting OM-CFO-2020-0001 State Fiscal Year 2020-21 Preliminary County Allocations
County Budget Attestation letterAugust 31, 2020 CFO County Allocation, Accounting OM-ECL-2020-0004 To provide counties with additional guidance on covering the cost of care for school-age children enrolled in CCCAP August 21, 2020 ECL CCCAP, Child Care, Authorize, Schedule, Rule, School-Age Children, Remote Learning OM-FEA-2021-0004 Counties may opt in to the LEAP Outreach Incentive Program, unlocking additional funding. August 17, 2020 FEA Outreach, Incentive, Low-Income Energy Assistance Program, LEAP, Energy Assistance, Heat, Home OM-EBD-2020-0006 Electronic and Recorded Telephonic Signatures for Adult Financial and Colorado Works programs August 17, 2020 EBD Adult Financial (AF), Colorado Works (CW), Signature, Electronic Signature, Recorded Telephonic Signature OM-OBH-CBH-2020-0001 CMHC Contract Compliance-Inability to serve Individuals with high behavioral health needs Aug. 5, 2020 OBH OBH, CBH, Colorado Mental Health Centers (CMHCs), Assertive CommunityTreatment (ACT), C.R.S. 27-66-105 2.e. and 3, Momentum, Transition Specialist, Forensic
Community Based Services, Outpatient Competency Restoration, Permanently Incompetent to Proceed, Compliance, Contract, Evidence-Based Practices (EBP) KIT, Dartmouth scale, Emergency/Crisis Services, fidelity monitoring, SB 19-222OM-ECL-2020-0003 Child Care for School-Age Children August 11, 2020 ECL CCCAP, Child Care, Authorize, Schedule, Rule, School-Age Children OM-EBD-2020-0005 Tax Intercept Program July 29, 2020 EBD Income Tax, Intercept, SNAP, Colorado Works, County Diversion, Adult Financial OM-CW-2020-0009 Procedure for Sharing Information Received from CBI and FBI for Foster Care, Adoption, and Non-Certified Kinship Care July 22, 2020 CW Adoption, Criminal History, Foster Care, Information Sharing, Non-Certified Kinship Care, Protocol OM-CW-2020-0008 Providing resources for counties to improve the safety, permanency and well-being of Colorado’s children, youth and families. July 16, 2020 CW Core Services Program OM-ECL-2020-0002 Colorado Child Care Assistance
Program (CCCAP)July 14, 2020 ECL Executive Order, Department, CCCAP, Parent fee, Formula, Rule, Implementation OM-EBD-2020-0004 Supplemental Security Income Reimbursement for the Colorado Works Program July 13, 2020 EBD Supplemental Security Income (SSI), Colorado Works (CW), Social Security Administration (SSA) OM-OAS-2020-0001 Records Retention and Management June 29, 2020 OAS Records, Retention, Management, Archives OM-EBD-2020-0003 Discontinuing the Disability Navigator Program
(AND Navigator)June 24, 2020 EBD Disability Navigator, Aid to the Needy Disabled - State Only (AND-SO), House Bill 19-1223 (HB 19-
1223)OM-AAS-2020-0002 APS Allocation for FY 2020-21 June 23, 2020 AAS APS, Allocation OM-CSS-2020-0001 ACSES Access Security Requirements June 12, 2020 CSS ACSES, Security Access, ACSES Security Designees OM-FEA-2020-0003 Revised 2019-2020 Low Income Energy Assistance Program (LEAP) Administrative and Outreach Allocations May 29, 2020 FEA low-income energy assistance, LEAP, COVID-19, coronavirus, pandemic, CARES, LIHEAP, allocation, outreach, budget, pilot, heat, heating OM-OES-2020-0001 Electronic and Telephonic Signatures for Adult
Financial, Colorado Works, and Food AssistanceMay 1, 2020 OES Adult Financial, Colorado Works, Food Assistance, Signature, Electronic Signature,
Telephonic Signature, COVID-19 PandemicOM-ECL-2020-0001 Implementation of Temporary
State-Wide Policy Changes Due to COVID-19Apr. 30, 2020 ECL COVID-19, CCCAP, Job Search, Re-determination, CHATS, Extended eligibility period,
AuthorizationOM-PSO-2020-0001 Child Fatality Review Team (CFRT) CaseSpecific Reports
Distribution to County Board of Human ServicesMar. 13, 2020 PSO Administrative Review Division, Child Fatality Review Team, Reports OM-FEA-2020-0002 Statewide Contract with Goodwill - LEAP Mar. 10, 2020 FEA Low-Income Energy Assistance Program, LEAP, Goodwill, MOU OM-AAS-2020-0001 Caseload Average Equation Mar. 4, 2020 AAS Caseload average, equation
Information memos
Information memos provide important information for the counties that is strictly informational and timely. Examples include announcements of grants that counties may apply for, posting of a Request for Proposal, a cancelled webinar or training, etc. Information memos are active for one year, after one year, they are archived and then re-issued if necessary.
- 2023 Information Memos
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Memo # Memo title Issue date Division Keywords IM-CW-2023-0007 Child and Family Services Review Round 3 - Program Improvement Plan Mar. 8, 2023 CW PIP, CFSR IM-CW-2023-0006 Foster Youth Transition Program Cleanup Rules Public Feedback Sessions Mar. 6, 2023 CW FYiT, Youth, HB 21-1094, Rules IM-QAQI-2023-0002 CFRT Trend Alert- Fentanyl Crisis Feb. 24, 2023 QAQI CFRT, Child Welfare, Fatal, Near Fatal, Substances,Fentanyl IM-DEWS-2023-
0002Colorado Works Leavers Survey Findings Feb. 13, 2023 DEWS Colorado Works, Temporary Assistance for Needy Families, survey, findings IM-CSS-2023-0003 Child Support Strategic Plan Feb. 13, 2023 CSS Child Support, Strategic Plan, Empowering Families IM-CSS-2023-0002 2023 Child Support Services Communication Schedule Feb. 6, 2023 CSS IV-D Administrators, Task Force, Child Support Services Program, Guidelines, APA Certification, Supervisor, Enforcement IM-CSS-2023-0001 ACSES Needs Assessment Survey Feb. 6, 2023 CSS Child Support, System, ACSES, Development IM-QAQI-2023-0003 CAMDRS: Changes to Notice of Founded/Substantiated Finding Feb. 1, 2023 QAQI ARD, CAMDRS, county, notice, founded, finding, child, welfare, appeals IM-CW-2023-0005 Annual Minimum Wage Change Feb. 1, 2023 CW Title IV-E, Minimum Wage, 2023 IM-CW-2023-0004 Chafee and Colorado Foster Youth Successful Transition to Adulthood Grant Program Combined Application Jan. 30, 2023 CW Chafee, State Grant Program, House Bill 21-1094 IM-CW-2023-0003 Adoption Assistance Review Procedure Jan. 26, 2023 CW Adoption, Adoption Assistance, Review, Title IV-E, Training IM-CW-2023-0002 Fostering Opportunities Jan. 25, 2023 CW SB 22-1374, Education, School Program, Foster Care Success Act IM-DEWS-2021-
0001AND Navigator Evaluation Results Jan. 17, 2023 DEWS Aid to the Needy and Disabled, evaluation, survey IM-QAQI-2023-0001 Revised ARD APS Review Instruments Jan. 13, 2023 QAQI ARD, APS, QA, Review, Compliance, Adult Protective Services, Quality Assurance IM-CW-2023-0001 SANCA/ICON Functionality in Trails Legacy Jan. 10, 2023 CW ICON, Colorado Courts, SANCA, Courts, Trails Legacy IM-OCYF-2023-0001 Documentation in Trails When a Placement is not Located Jan. 11, 2023 OCYF Placement, Office, Documentation, Trails, Child Welfare Information System - 2022 Information Memos
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Memo # Memo title Issue date Division Keywords IM-CW-2022-0046 Clarification Regarding Processes for Medicaid ID Cards For Child Welfare Children and Youth Dec. 29, 2022 CW Child Welfare, Medicaid, Medicaid ID Card, Trails IM-CW-2022-0045 County Holiday Submissions for Child Welfare Dec. 7, 2022 CW County Holidays, Hotline, HCCC, ROM, Initial Response, Assessments IM-OCYF-2022-0005 Annual Profile Justification Procedures Nov. 22, 2022 OCYF Access Control, Audit, Certification, OIT, Security, Trails IM-CW-2022-0044 Training Opportunities for New Adoption Assistance Negotiation Worksheet Nov. 21, 2022 CW Adoption, Adoption Assistance, Rates, Negotiation, Training IM-CW-2022-0043 Child and Family Services Plan (CFSP) Intervention 3.3.3 Regarding Redesign of the Foster Care System Nov. 21, 2022 CW Foster Parent, Engagement, Supporting Parents IM-OCYF-2022-0004 Catastrophic Liability Insurance for Foster Care Homes Certified by County Departments Nov. 10, 2022 OCYF County Foster Care Homes, Insurance, Liability IM-CW-2022-0041 Adoption Stability Report SFY 2021-22 Nov. 8, 2022 CW Adoption, Adoption Assistance IM-CW-2022-0042 Clarification of Available Child Care Assistance for Families Involved with Child Welfare Nov. 9, 2022 CW Child Care, Child Welfare, Protective Services, Child Welfare Child Care, Colorado Child Care Assistance Program, CCCAP IM-CW-2022-0040 Teleconferences for stakeholder feedback regarding proposed adoption assistance rules (7.306.4-7.306.48) Nov. 1, 2022 CW Adoption, Adoption Assistance, Rates, Feedback IM-CW-2022-0039 Stakeholder feedback for Senate Bill 1038 Youth Right to Counsel Oct. 31, 2022 CW Youth Counsel, Volume 7 rules IM-CSS-2022-0004 Child Support Data Intelligence
System (CSDIS)Oct. 24, 2022 CSS Child Support, Data, Data Intelligence, System IM-EBD-2022-0015 Maintenance of Effort (MOE)
December 2022Oct. 19, 2022 EBD Maintenance of Effort (MOE), Old Age Pension (OAP), Aid to the Needy Disabled Colorado Supplement (AND-CS), Home Care Allowance (HCA), Adult Financial (AF), Colorado Benefits Management System (CBMS), Eligibility Determination Benefits Calculation (EDBC), Supplemental Security Income (SSI), Social Security Administration (SSA) IM-QAQI-2022-0003 Changes to Administrative Review Scheduling Methodology and Review Instrument
Administrative Review Instrument v. 13.0
Administrative Review Instructions v. 13.0Oct. 12, 2022 QAQI Administrative, Review, virtual, scheduling, in-person IM-CW-2022-0038 Placement Stability Work Group Updates & Request for Pilot Counties Oct. 10, 2022 CW Placement Stability, Disruption, Pilot, Placement Provider, Children & Youth IM-CW-2022-0037 Child Welfare Qualifications and Certification Requirements 7.603.1 Oct. 6, 2022 CW Minimum Education Requirements, Social Caseworker, Trainee, Supervisor IM-CW-2022-0036 Collaborative Management Program Incentive Fund County Site 2022 Distribution of SFY 2021-22 Earned Funds Oct. 4, 2022 CW Collaborative Management, Incentive Fund IM-CSS-2022-0003 Child Support Basics Course Oct. 3, 2022 CSS Child Support, Training, Basics IM-CW-2022-0035 Approval for Alternative Initial Training for Providers Sept. 12, 2022 CW Out-of-home, Prudent, Reasonable, Standard, Web-based IM-EBD-2022-0014 Case Management Introduction Training Sept. 12, 2022 EBD Home Care Allowance (HCA), Colorado Works (CW), ReHire program, and Employment First (EF), Training, Case Management, Coaching IM-EBD-2022-
0013Federal Fiscal Year 2022 TANF Maintenance of Effort Expenditures Sept. 12, 2022 EBD Colorado Works, Temporary Assistance for Needy Families, TANF, Maintenance
of Effort, MOEIM-CW-2022-0034 Review, Evaluate, Direct Team Rule Writing Sept. 6, 2022 CW RED Team, Rule Writing IM-CW-2022-0033 Child Welfare Educational Stability Allocations for SFY23 Aug. 29, 2022 CW School Stability, Transportation, Education, HB 18-1306, ESSA IM-EBD-2022-0012 Maintenance of Effort (MOE) October 2022 Aug. 29, 2022 EBD Maintenance of Effort (MOE), Old Age Pension (OAP), Aid to the Needy Disabled Colorado Supplement (AND-CS), Home Care Allowance (HCA), Adult Financial (AF), Colorado Benefits Management System (CBMS), Eligibility Determination Benefits Calculation (EDBC), Supplemental Security Income (SSI), Social Security Administration (SSA) IM-CW-2022-0032 Implementation of New Father Engagement C-Stat Measure Aug. 23, 2022 CW C-Stat, Father Engagement, Permanency, Training IM-EBD-2022-0011 Temporary Modification of Employment and Benefits County Case Reviews Aug. 15, 2022 EBD County case reviews, Colorado Works, Adult Financial, and quality assurance IM-CW-2022-0031 FY 2021-22 County Parental Fee Refunds Aug. 15, 2022 CW 2022, County, Parental, Fee, Refund IM-CW-2022-0030 RMS Survey Changes – Family First Candidacy Aug. 1, 2022 CW RMS, RMTS, SSRMS, Family First, Admin Costs IM-CW-2022-0029 Foster, Adoptive Parents, and Non-Certified Kinship Caregivers Online Training July 28, 2022 CW Online, Professional Development, Training IM-CW-2022-0028 Training and Technical Assistance for Credit Remediation and Promoting Healthy Credit Education July 28, 2022 CW Consultation, Credit History, Foster Care, Inaccuracies, Remediation IM-QAQI-2022-0001 Administrative Review Division Foster Youth in Transition Review Instrument July 26, 2022 QAQI Administrative, Review, Division, Instrument, Instructions, FYiT, Foster, Youth,
TransitionIM-CW-2022-0027 Update Regarding Providers Contracted with CDHS for Acute Residential Services July 12, 2022 CW Acute Residential, Contracted Providers, Application, PRTF IM-CW-2022-0026 Higher Education Support for Foster Youth (SB22-008) July 11, 2022 CW Foster Youth, Higher Education, Financial Assistance, Cost of Attendance IM-CW-2022-0025 SB22-144 Ride Share Contracts July 11, 2022 CW School Stability, Transportation, BIDs, Ride Shar IM-EBD-2022-
0010EBD Listening Sessions on County Monitoring July 5, 2022 EBD Colorado Works (CW), Adult Financial (AF), Employment First(EF), County Monitoring, Management Evaluations, Quality Assurance, Reports IM-EBD-2022-0009 Amended 2022 Employment and Benefits Division Communication Schedule July 5, 2022 EBD Colorado Works, Colorado Works Workforce Development, Adult Financial, Employment First, Forums, ET Phone-in, Employment and Training, Revisioned rule, training schedule IM-CSS-2022-0002 Reissuance of CSS Printing Authority Memo from 2018 June 28, 2022 CSS Department of Labor and Employment, DLE UI, printing records, modification, MOU IM-FEA-2022-0004 EBT Fraud June 27, 2022 EBD EBT, card, PIN, education, cloning, skimming, fraud IM-CW-2022-0024 Announcement of an Updated User Interface for the Results Oriented Management (ROM) Reporting Website June 13, 2022 CW ROM, New User Interface, Data, C-Stat IM-CW-2022-0023 Reasonable Independence June 9, 2022 CW Assessment, Abuse, Neglect, Prudent Parenting, HB 22-1090 OM-EBD-2022-0008 Colorado Works Memorandum of Understanding SFY22-23 (word version)
June 8, 2022 EBD Colorado Works (CW), Memorandum of Understanding (MOU) IM-CW-2022-0022 FY 2022-23 Provider Rate Increase June 7, 2022 CW Provider, Rate, Rate Increase IM-OCYF-2022-0003 Training in the use of the Structured Analysis Family Evaluation (SAFE™) Compatibility Inventory June 6, 2022 OCYF Compatibility Inventory, Foster Care, Well-being IM-EBD-
2022-0008Fiscal Year 2021-22 County TANF Transfer
Preference MemoJune 6, 2022 EBD Close-out, TANF Preference, TANF Transfers IM-EBD-2022-0007 Adult Financial Disaster Assistance May 31, 2022 EBD Adult Financial (AF), Disaster assistance, and Colorado Benefits Management System IM-ECL-2022-0003 County Child Care Assistance Program Allocation Transfer Process May 31, 2022 ECL CCCAP, Allocation transfer, Buys/Sells, County MOE IM-EBD-2022-0006 Disability Navigator Client Survey Incentive May 23, 2022 EBD Adult Financial (AF), Disability Navigator, State Fiscal Year (SFY), Aid to the Needy Disabled Supplement Only (AND-SO), Supplemental Security Income (SSI) IM-CW-2022-0021 County Custody and Residing with Parents May 17, 2022 CW County Custody, Parent, Removal, Trails IM-AAS-2022-0001 APS Administrative Funding Mitigation Application May 11, 2022 AAS APS allocation, funding, EJA grant, mitigation IM-EBD-2022-0005 Maintenance of Effort (MOE) June 2022 May 9, 2022 EBD Maintenance of Effort (MOE), Old Age Pension (OAP), Aid to the Needy Disabled- Colorado Supplement (AND-CS), Home Care Allowance (HCA), Adult Financial (AF), Colorado Benefits Management System (CBMS), Eligibility Determination Benefits Calculation (EDBC), Supplemental Security Income (SSI), Social Security Administration (SSA)
IM-ECL-2022-0002 CCCAP Impact of Child Support Services Application Fee Changes May 6, 2022 ECL CCCAP, Child Support Services, Application Fee IM-CW-2022-0020 *Correction* Qualified Residential Treatment Program Lifetime Limit Waiver Request Form May 4, 2022 CW QRTP Lifetime Limit, Long-Term Placement, Length of Stay, QRTP, Waiver IM-OCYF-2022-0002 Documentation in Trails When a Placement is not Located May 3, 2022 OCYF Placement, Office, Documentation, Trails, Child Welfare Information System IM-CW-2022-0019 Approved Colorado Home Study Vendor List April 28, 2022 CW Adoption, Foster Care, Kinship, SAFE Home Studies, Vendors IM-CW-2022-0018 Mitigation Applications FY 2021-22 Apr. 19, 2022 CW Allocation, Mitigation, BOS Counties, Mitigation Form IM-CW-2022-0017 PRANS Under 18 Rule Workgroup Apr. 19, 2022 CW Persons Responsible for Abuse and/or Neglect, Substantiated Findings for Minors, Volume 7 Rule Workgroup IM-CW-2022-0016 Chafee Pandemic Funds - Non-taxable Apr. 14, 2022 CW Chafee, Pandemic Funds, Division X, Non-taxable, Youth, Young People IM-CW-2022-0015 Child Welfare County Workload Study Apr. 13, 2022 CW Workload Study, Case Management, Staffing Levels IM-EBD-2022-0004 Employment and Training (E&T) Success Stories Apr. 11, 2022 EBD Success stories, Colorado Works Workforce Development, Employment First, Third-Party Partners, county staff, Employment Entry, ReHire, CW STEP IM-OCYF-2022-0001 PRTF Transition Funds Apr. 4, 2022 OCYF PRTF, Transition Funds, Placement IM-CSS-2022-0001 2022 Child Support Services Communication Schedule Apr. 4, 2022 CSS IV-D Administrators, Task Force, Child Support Services Program, Guidelines, APA Certification, Supervisor, Enforcement IM-CW-2022-0014 Monthly Case Contact Rule Change Mar. 28, 2022 CW Monthly Case Contact Requirements, Face-to-face Contact, Rule Change IM-CW-2022-0013 Balance of State County Family Voice Project Grants Mar. 17, 2022 CW Family Voice, Underserved, Overrepresented, Equity, Diversity, Inclusion IM-CW-2022-0012 Annual Minimum Wage Change Mar. 17, 2022 CW Title IV-E, Minimum Wage, 2022 IM-EBD-2022-
0003Colorado Works County Policies - County Action Needed Mar. 9, 2022 EBD Colorado Works (CW), Workforce Development (WD), CW County Policies IM-CW-2022-0011 SB 21-071 Public Feedback Sessions Mar. 8, 2022 CW Limit the Detention of Juveniles, Feedback Sessions, SB 21-071 IM-CW-2022-0010 Colorado Foster Youth Successful Transition to Adulthood Grant Program Application Mar. 7, 2022 CW Chafee, House Bill 21-1094 IM-EBD-2022-0002 Adult Financial Modernization Phase II Mar. 7, 2022 EBD Adult Financial (AF), Aid to the Needy Disabled - State Only (AND-SO), Aid to the Needy Disabled - Colorado Supplement (AND-CS), Disaster assistance, Home Care Allowance (HCA), child support IM-CW-2022-0009 Health Care Policy and Financing Resources for Children & Youth in County Custody Mar. 3, 2022 CW Health Care, Medicaid, Accountable Care Collaborative, County Custody IM-CW-2022-0008 New Child Welfare Training Certification Processes Mar. 3, 2022 CW Certification, Recertification, Non-CWTS Tracking, Transfer of Learning Activities, TOL IM-CW-2022-0007 2022 200% of Poverty Level Mar. 3, 2022 CW 200% of Poverty Level; Title XX