This page contains all of the active policy, operation and information memos issued by the Colorado Department of Human Services. Click here to visit the Memo Series homepage.
The Memo Series may NOT be used to change, create, replace or waive any state or federal law or regulation/rule.
- How to search for memos on this page
To search these memos by keyword, press Control-F on your browser, type in the keyword you're searching for and press Enter. (Note: The search function will not search sections of the page that are closed.)
- Important notice about policy memos
Note: Effective July 1, 2020, the policy memo will no longer exist due to merging with the operation memo.
- Archived memos
Looking for archived memos? Visit the Memo archives page.
- Colorado Department of Early Childhood (CDEC) Memo Series
Memos from the Colorado Department of Early Childhood can be found here.
Operation memos
An operation memo:
- Provides more specific guidance to counties or other state designated agencies, where applicable, on how to apply a statute or rule, and neither expands such obligations nor creates new obligations.
- Provides detailed instructions for counties or other state designated agencies, where applicable, to operationalize new or existing state law, state rule, federal law or federal regulation.
- Is used to inform counties or other state designated agencies, where applicable, how the department will measure performance compliance. This type of memo is similar to the purpose of Agency Letters.
- May help resolve conflicting practices or interpretations of a statute or rule.
- May cover administrative issues such as documentation, reporting, and database functionality.
- Helps ensure clear and uniform administration of department-supervised programs across counties.
- Operation memos are active for three years, after three years, they are archived and then re-issued if necessary.
- 2025 Operation Memos
Memo # Memo title Issue date Division Keywords OM–OCYF-2025-0001 Core Contract and Service Authorization for Family First Claiming Apr. 24, 2025 OCYF Core Contracts, Service Authorizations, Evidence-Based Services, Family First OM-CW-2025-0013 Foster Youth in Transition Eligibility and Clarification Regarding Services that Must Be Offered - Revised Apr. 23, 2025 CW Foster, Youth, Transition, Administrative Review, Eligibility, Enrollment OM-CW-2025-0012 Title IV-E/Specified Relative Change & Trial Home Visits Apr. 21, 2025 CW IV-E, Specified Relative, Trial Home Visit, Claimability OM-CW-2025-0011 Recertification Dates when there is Timely Renewal for Fostercare Apr. 8, 2025 CW Certification Date, Foster Care, Timely Renewal OM-AAS-2025-0002 AAA Monthly Unit Reimbursement and Data Entry Expectations Mar. 27, 2025 AAS SUDS, CBRES, Reimbursements, Data Entry Requirements OM-CW-2025-0010 Contracted QRTP - Shiloh House Mar. 25, 2025 CW QRTP, High Acuity, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement OM-CW-2025-0009 Updated County Checklist & QRTP Lifetime Limit Waiver Request Form Mar. 24, 2025 CW QRTP, Lifetime Limit, Waiver, Request, Checklist OM-FEA-2025-0003 SNAP Work Requirements Oral Explanation Waiver Extension Approval Mar. 24, 2025 FEA Supplemental Nutrition Assistance Program, SNAP, work requirements, federal waiver, Consolidated Work Notice OM-FEA-2025-0002 Energy EBT Implementation Feb. 27, 2025 FEA SNAP, Energy-EBT, LEAP, EBT OM-CCCAP-2025-0001 /
OM-CW-2025-0008 / OM-DEWS-2025-0001*JOINT MEMO* Child Welfare and TANF Referral Guidance for CCCAP Freezes and Waitlists Feb. 25, 2025 DEWS, CW, CCCAP TANF, Colorado Works, Freeze, Waitlist, Child Welfare, CCCAP, Referrals OM-CW-2025-0007 Foster Youth in Transition Eligibility and Clarification Regarding Services that Must Be Offered Feb. 24, 2025 CW Foster Youth in Transition, Administrative Review, Eligibility, Enrollment OM-CW-2025-0006 Updated Colorado Family Safety Assessment Tool Instructions Feb. 23, 2025 CW Updated Colorado Family Safety Assessment Tool Instructions OM-CW-2025-0005 Documentation Sharing for Fatal, Near Fatal and Egregious Child Maltreatment Feb. 10, 2025 CW Fatal, Near Fatal, Egregious, Child Maltreatment, Law Enforcement, Documentation OM-CW-2025-0004 Missing Youth Rule Revisions Feb. 4, 2025 CW Missing Youth, Human Trafficking OM-CW-2025-0003 Change of Venue Jan. 23, 2025 CW Venue, Change of Venue, COV OM-CW-2025-0002 Colorado Adoption Resource Registry (CARR) and the Colorado Heart Gallery (COHG) Jan. 21, 2025 CW CARR, Colorado Adoption Resource Registry, Adoptive Family, Diligent Recruitment, Child-specific, Colorado Heart Gallery, Raise the Future, COHG OM-FEA-2025-0001 Sunsetting of Replacement of Stolen EBT Benefits Jan. 16, 2025 FEA EBT, SNAP, CW, Colorado Works, AF, Adult Financial, SNAP, Replacement Benefits, Third Party Fraud, FNS, Food and Nutrition Service OM-AAS-2025-0001 County Closures and APS Timeliness Jan. 7, 2025 AAS Weather, office, closure, timeliness, APS OM-CW-2025-0001 Correction to the 2024 Non-Certified Kinship Care Reimbursement Rates Jan. 2, 2025 CW Non-Certified Kinship Care, Reimbursement, Rates
- 2024 Operation Memos
Memo # Memo title Issue date Division Keywords OM-FEA-2024-0013 Annual Second Party Review Contracts Dec. 31, 2024 FEA Electronic Benefits Transfer, EBT, EBT card, eligibility, issuance, separation of duties, Second Party Review, SPR, Supplemental Nutrition Assistance Program, SNAP OM-DEWS-2024-0009 Employment First (EF) Job Retention Services Dec. 31, 2024 DEWS Employment First (EF), Food and Nutrition Service (FNS), Third-Party Partners (TPPs), Employment and Training (E&T), Supplemental Nutrition Assistance Program (SNAP), Job Retention, Participant Reimbursement, Colorado Department of Human Services (CDHS), Services, Colorado Benefits Management System (CBMS). OM-FEA-2024-0012 EBT Prepaid Card Transition Dec. 23, 2024 FEA EBT, EBT Card, Prepaid Card, Cash Programs, Colorado Works, Adult Financial, Child Care Assistance, Division of Child Welfare OM-OES-2024-0006 Timeframe to Enter Applications and Redeterminations/Recertifications (RRRs) into CBMS Dec. 19, 2024 OES Application Initiation, AI, Colorado Benefits Management System, CBMS, Redetermination, Recertification, Renewal, RRR, Adult Financial, AF, Colorado Works, CW, Supplemental Nutrition Assistance Program, SNAP OM-CW-2024-0018 Kinship Foster Care Certification Dec. 18, 2024 CW Child Welfare, Kinship Foster Care, Certification Standards, Trails Documentation OM-CW-2024-0017 Documentation of Roadmaps to Success and Emancipation Transition Plans in Trails Dec. 3, 2024 CW Roadmap to Success (RTSs), Emancipation Transition Plans (ETPs) OM-DEWS-2024-0008 Adult Financial Cost of Living Adjustment (COLA) for 2025 Nov. 26, 2024 DEWS Cost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), In-kind Support and Maintenance (ISM), Grant Increase, Adult Financial OM-CW-2024-0016 Data Sharing between County Child Welfare and Regional Accountable Entities Nov. 19, 2024 CW Data-sharing, RAEs, Child Welfare, Medical Coverage, Medicaid, Mental Health Services OM-CW-2024-0015 Reissue, Re-release, Timely and Accurate Entry of Removals in the Comprehensive Child Welfare System (CCWIS) Nov. 18, 2024 CW Trails Legacy Data Entry Job Aid, AFCARS, Removals, Youth with Delinquency Charges, Article 2.5, Non-certified Kinship, ICPC, Out-of-state Placements OM-FEA-2024-0011 SNAP Statewide “Success Signals” Performance Metrics Nov. 13, 2024 FEA Application Processing Timeliness, APT, Supplemental Nutrition Assistance
Program, SNAP, Food and Nutrition Service, FNS, Monitoring, Data Evaluation, PerformanceOM-CSS-2024-0006 Printing and Use of Colorado Department of Labor and Employment (CDLE) MyUI+ by CSS Units Nov. 13, 2024 CSS Department of Labor and Employment, DLE UI, printing, wage records, myUI+ OM-OES-2024-0006 FFY24 FNS SNAP ABAWD E&T Review Findings Nov. 13, 2024 OES Able-Bodied Adults Without Dependents, ABAWD, Employment and Training, E&T, Employment First, Supplemental Nutrition Assistance Program, SNAP, Food and Nutrition Service, FNS, Management Evaluation, Students OM-DEWS-2024-0007 Employment First Case Management Oct. 28, 2024 DEWS Employment First, Program Operators, Third-Party Partners, case management, Colorado Benefits Management System (CBMS) OM-DEWS-2024-0006 Colorado Works Lawful Presence Affidavit Elimination and Technical Cleanup Rule Update Oct. 21, 2024 DEWS Colorado Works (CW), Lawful Presence Affidavit (LPA), Supportive Payments, Claims, Colorado Benefits Management System (CBMS). OM-OES-2024-0004 FAMLI Income Data Entry Guidance Oct. 21, 2024 OES Family and Medical Leave Insurance (FAMLI), FAMLI Income, Supplemental
Nutrition Assistance Program (SNAP), Health Care Policy and Financing (HCPF), Colorado Works (CW), Adult Financial (AF), Data EntryOM-CW-2024-0014 Bill of Rights for Foster Youth Oct. 15, 2024 CW HB 24-1017, Foster Youth, Bill of Rights, Foster Care OM-FEA-2024-0010 ABAWD Time-Limit Waiver Approval Oct. 9, 2024 FEA Supplemental Nutrition Assistance Program, SNAP, Able-Bodied Adults without Dependents, ABAWD, time-limit, work requirements, Employment First, EF, federal waiver OM-FEA-2024-0009 2024-2025 Low Income Energy Assistance Program (LEAP) Administrative and Outreach Allocations Sept. 30, 2024 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, heating OM-FEA-2024-0008 LEAP Outreach Incentive Program Sept. 30, 2024 FEA Outreach, Incentive, Low-Income Energy Assistance Program (LEAP), LEAP,
Energy Assistance, Heat, HomeOM-OES-2024-0005 New Guidance for Stolen EBT Benefits Sept. 27, 2024 OES EBT, SNAP, CW, Colorado Works, AF, Adult Financial, SNAP, Replacement
Benefits, Third Party Fraud, FNS, Food and Nutrition ServiceOM-CW-2024-0013 Contracted PRTF- Admission, Discharge, & Reimbursement Sept. 25, 2024 CW PRTF, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement, Southern Peaks OM-CSS-2024-0005 Non-Certified Kinship Reimbursement Payments and Child Support Sept. 18, 2024 CSS child support, foster care, kinship reimbursement, guidelines OM-CW-2024-0012 Contracted Professional Foster Care Pilot Program and Therapeutic Foster Care, Admission, Discharge, & Reimbursement Sept. 17, 2024 CW Professional Foster Care, Therapeutic Foster Care, Contracted Providers, Application, Admission, Discharge, Reimbursement OM-FEA-2024-0007 Colorado SNAP Claims Manual Sept. 4, 2024 FEA Supplemental Nutrition Assistance Program, SNAP, Claims, Intentional Program
Violation, IPVOM-CW-2024-0011 Reimbursement for Non-CertKinship Caregivers with Out-of-Home Kinship and Kinship Kinship Service Types in Trails Aug. 26, 2024 DW Child Welfare, Non-certified Kinship Caregiver, Reimbursement OM-FEA-2024-0006 SNAP Texting Reminders in CBMS Aug. 19, 2024 FEA Supplemental Nutrition Assistance Program, SNAP, Colorado Benefits Management System, CBMS, texting, interviews, verification checklists, Able-Bodied Adults without Dependents, ABAWD, electronic notification OM-CSS-2024-0004 ACSES Access Security Requirements Aug. 7, 2024 CSS ACSES, Security, System Access, ACSES Security Designees OM-DEWS-2024-0005 HB 22-1259 Colorado Works COLA
Increase SFY 24-25Aug. 7, 2024 DEWS Cost of Living Adjustment (COLA), Colorado Works (CW), Temporary Assistance for Needy Families (TANF), Grant Increase, Basic Cash Assistance (BCA) OM-CW-2024-0010 Clarification Regarding Medicaid Eligibility for Tribal Children and Youth Aug. 6, 2024 CW Medicaid, Tribes, Trails, Child Welfare OM-OES-2024-0004 Colorado Department of Labor and Employment (CDLE) DOLE/CUBS/UI/MyUI+ Print Process July 14, 2024 OES Colorado Department of Labor and Employment (CDLE), Colorado Unemployment Benefits System (CUBS), Unemployment Insurance (UI), Unemployment Insurance Benefits (UIB), MyUI+, SNAP OM-CW-2024-0009 SFY 2024-25 Core Services Program Allocation and Plan July 11, 2024 CW Core Services Program, Core Services Program Plan, Core Allocation OM-DEWS-2024-0003 Employment First Program Operator Oversight July 11, 2024 DEWS Employment First, Third-Party Partners, oversight OM-CW-2024-0008 Re-release, Timely & Accurate Entry of Removals in the Comprehensive Child Welfare Information System (CCWIS) July 10, 2024 CW Trails Legacy Data Entry Job Aid, AFCARS, Removal, DYS, Commitment, Non-certified, Interstate Compact Placement of Children, ICPC, Out-of-state placements OM-CFO-2024-0001 State Fiscal Year 2024-25 Preliminary County Allocations July 1, 2024 CFO County Allocation, Financial Services OM-CW-2024-0007 Adoption and Relative Guardianship Assistance Agreement Rates Without Respite in State Fiscal Year 2025 July 1, 2024 CW Adoption Assistance, Foster Care Rate, Respite, Relative Guardianship Assistance OM-DCP-2024-0002 CMP Trails Solution June 27, 2024 DCP Collaborative Management Program (CMP), Trails, Data Collection OM-CSS-2024-0003 Assignment of Pre-Placement Arrears June 26, 2024 CSS child support services, child support, foster care, pre-placement arrears OM-FEA-2024-0005 CBMS Entry of SNAP Interview Date June 25, 2024 FEA Supplemental Nutrition Assistance Program, SNAP, Interview, Timeliness,
Colorado Benefits Management System, CBMSOM-FEA-2024-0001 Application Processing Timeliness
(APT) HandbookJune 22, 2024 FEA Application Processing Timeliness, APT, Supplemental Nutrition Assistance Program, SNAP, Food and Nutrition Service, FNS, Best Practices, Application Processing Timeliness Handbook, APT Handbook OM-CSS-2024-0001 Unenforceable Case Closure June 24, 2024 CSS child support, case closure, unenforceable OM-CSS-2024-0002 Licensed Legal Paraprofessionals June 24, 2024 CSS child support services, child support, licensed legal paraprofessionals OM-DEWS-2024-0002 Employment First (EF) Program Operator (PO) Plan FFY 2025 Apr. 30, 2024 DEWS Employment First (EF), Employment and Training (E&T), Employment First
Program Operator (EF PO), Supplemental Nutrition Assistance Program (SNAP), Third-Party Partners (TPPs)OM-CW-2024-0006 Notification by Counties to CDHS of a Confirmed Incident of Falsification Apr. 4, 2024 CW Awareness of this direction for county departments to report confirmed falsification OM-FEA-2024-0004 Statewide Contract with Goodwill for Administration of LEAP Mar. 27, 2024 FEA Low-Income Energy Assistance Program, LEAP, Goodwill, MOU, heating,
assistance, administrationOM-FEA-2024-0003 EBT Card-in-hand Timeliness Mar. 5, 2024 FEA Supplemental Nutrition Assistance Program, SNAP, Electronic Benefit Transfer, EBT, Card Issuance, Timeliness OM-DEWS-2024-0001 Employment First Program Operator Oversight Feb. 29, 2024 DEWS Employment First, Third-Party Partners, oversight OM-CW-2024-0005 Institutional Medical Neglect Referral & Assessment Volume 7 Rule Revisions Feb. 27, 2024 CW Institutional Assessment, Referral, Facility, Incident, Medical OM-OES-2024-0003 Family Child Care Home Compensation Pilot Program Feb. 21, 2024 OES Colorado Department of Early Childhood (CDEC), Family Child Care Home Compensation Pilot Program, Income, Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP) OM-CW-2024-0004 Contracted Residential Respite - PRTF - Admission, Discharge, & Reimbursement Feb. 8, 2024 CW Respite, Crisis Stabilization, Contracted Providers, Application, Admission, Discharge, Reimbursement, PRTF OM-OES-2024-0002 Referral Process Between Colorado Works and Child Support Services Feb. 7, 2024 OES Colorado Works, Child Support Services, Cooperation, Kinship, Non-parent Caretaker, Good Cause, Referral OM-CW-2024-0003 Diligent Recruitment Plan for the Recruitment & Retention of Foster Care, Kinship Foster Care & Adoptive Parents Feb. 5, 2024 CW Adoption, Diligent Recruitment, Foster Care, Kinship Foster Care, Non-certified Kinship Care, Plan OM-FEA-2024-0002 EBT Fraud Prevention Workbook Feb. 2, 2024 FEA EBT, Fraud, Prevention, Patterns, Trafficking, Reports OM-OES-2024-0001 Excess Child Support Income Feb. 2, 2024 OES Child Support, IV-E Excess, Line 11B on MM-627 ASCES Report OM-DCP-2024-0001 Collaborative Management Program Data Collection Jan. 16, 2024 DCP Collaborative Management Program, CMP, Statute Changes, HB23-1249 OM-CW-2024-0002 Safe Haven Voluntarily Surrendered Infants Due date 01/31/24 Jan. 10, 2024 CW Abandoned Infants, Safe Haven, Voluntarily Surrendered Infants OM-CW-2024-0001 Information Regarding Issuing an Internal Revenue Form 1099 to Known Service Providers Types Jan. 9, 2024 CW Form 1099, Gross Income, Service Provider, Service Provider Type OM-FEA-2024-0001 SNAP Work Requirements Oral
Explanation Waiver ApprovalJan. 5, 2024 FEA Supplemental Nutrition Assistance Program, SNAP, work requirements, federal waiver, Consolidated Work Notice
- 2023 Operation Memos
Memo # Memo title Issue date Division Keywords OM-DEWS-2023-0013 Colorado Works Memorandum of Understanding SFY 23-24 - Annual Reaffirmation Dec. 18, 2023 DEWS Colorado Works (CW), Memorandum of Understanding (MOU) OM-DEWS-2023-0012 Colorado Works Rule 9 CCR 2503-6 Frequently Asked Questions Dec. 7, 2023 DEWS 9 CCR 2503-6, Colorado Revised Statute (CRS) 26-2-725, Colorado Works (CW) OM-DEWS-2023-0011 House Bill (HB) 22-1259 Colorado
Works Website RedesignNov. 16, 2023 DEWS House Bill (HB) 22-1259; Colorado Revised Statute (CRS) 26-2-725; Outreach and Engagement (O&E) Campaign; Website; Advocacy Groups; Trauma-informed Care; Family Voice Council (FVC); Colorado Children’s Campaign; Key Stakeholders; Colorado Works (CW); Temporary Assistance for Needy Families (TANF); Linguistically Diverse OM-CW-2023-0021 Contracted Residential Respite - Admission, Discharge, & Reimbursement Nov. 13, 2023 CW Respite, Crisis Stabilization, Contracted Providers, Application, Admission, Discharge, Reimbursement OM-CW-2023-0020 Contracted Foster Care Respite - Admission, Discharge, & Reimbursement Nov. 7, 2023 CW Respite, Foster Care, Contracted Providers, Application, Admission, Discharge, Reimbursement OM-OCYF-2023-0002 Natural Medicine Health Act of 2022 & Child Welfare Practice Nov. 7, 2023 OCYF Mushrooms, Psilocybin, Psilocin, Natural Medicines, Psychedelic Substances, Abuse and Neglect Definitions OM-DEWS-2023-0010 Old Age Pension, Aid to the Needy
Disabled-Colorado Supplement Cost of Living Adjustment (COLA) Increase for 2024Nov. 3, 2023 DEWS Cost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy
Disabled-Colorado Supplement (AND-CS), In-kind Support and Maintenance (ISM), Grant Increase, Adult FinancialOM-OES-2023-0008 Sponsored Workgroups, Boards,
and Commissions Compensation & CDHS Program EligibilityOct. 31, 2023 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Low-Income Energy Assistance Program (LEAP), Workgroups, Boards, Commissions, Income OM-FEA-2023-0016 SNAP36A Report Oct. 24, 2023 FEA Supplemental Nutrition Assistance Program, SNAP, SNAP36A, FS-36A, Fraud, Investigation, Fraud Report, SNAP, Intentional Program Violation, IPV OM-CW-2023-0019 Guidance Regarding Immunizations When Caring for or Placing an Infant Under Six (6) Months in a Foster Care Home Oct. 23, 2023 CW Exemption, Infant, Immunization, Influenza, Pertussis, Vaccination OM-CW-2023-0018 (Corrected version added 11.20.23) Procedures for Sharing Information Received from the CBI & FBI for Foster Care, Adoption, and Non-Certified Kinship Care Oct. 16, 2023 CW Adoption, Criminal History, Foster Care, Information Sharing, Non-Certified Kinship Care, Protocol OM-OES-2023-0007 Sponsored Workgroups, Boards,
and Commissions Compensation & CDHS Program EligibilityOct. 13, 2023 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Low-Income Energy Assistance Program (LEAP), Workgroups, Boards, Commissions, Income OM-FEA-2023-0015 Civil Rights Training Requirements Oct. 13, 2023 FEA Civil Rights, Federal Nutrition Service, FNS, Nondiscrimination, Staff
Development Division, SDD, Supplemental Nutrition Assistance Program, SNAP, Training, HCPF, Medical AssistanceOM-CW-2023-0017 Confirmation of Out-of-State Checks for Abuse and Neglect Prior to Certification of Foster Care Homes or Approval for Adoption Oct. 5, 2023 CW Adoption, Confirmed Abuse and Neglect, Foster Care, Out-of-State Check OM-FEA-2023-0014 SNAP Unclear Information & Request for Contact Training Requirements Oct. 3, 2023 FEA Supplemental Nutrition Assistance Program, SNAP, Unclear Information, Request for Contact, RFC, acting on changes, change reporting OM-FEA-2023-0012 ABAWD Time-Limit Waiver Approval Oct. 3, 2023 FEA Supplemental Nutrition Assistance Program, SNAP, Able-Bodied Adults without Dependents (ABAWD), Time-limit, Work Requirements, Employment First, EF, federal waiver OM-FEA-2023-0013 Revised 2023-2024 Low Income
Energy Assistance Program (LEAP)
Administrative and Outreach AllocationsOct. 3, 2023 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, heating OM-DEWS-2023-0019 Forum: Request for Workgroup
AttendeesSept. 27, 2023 DEWS Colorado Works, Colorado Works Workforce Development, Adult Financial,
Employment First, Forums, Employment and TrainingOM-CW-2023-0016 Mandated Caseworker and Supervisor Training Sept. 27, 2023 CW Training, Education OM-FEA-2023-0011 2023-2024 Low Income Energy
Assistance Program (LEAP) Administrative
and Outreach AllocationsSept. 26, 2023 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, hea0ting OM-CW-2023-0015 Clarification Regarding Medicaid Eligibility for Tribal Children and Youth Sept. 20, 2023 CW Medicaid, Tribes, Trails, Child Welfare OM-FEA-2023-0010 FFY24 SNAP COLA and ABAWD Updates and 2023 SNAP Technical Clean-up Sept. 18, 2023 FEA SNAP, Cost of Living Adjustments, COLA, Able-Bodied Adults without Dependents, ABAWDs, Exemptions OM-FEA-2023-0009 Responding to SNAPQA Reviews Sept. 14, 2023 FEA Case Reviews, Findings, SNAPQA, SNAP Quality Assurance, Quality Control OM-FEA-2023-0008 SNAP Quality Assurance (SNAPQA)
Processes and County ResponsibilitiesSept. 14, 2023 FEA Case Reviews, Error Resolution Committee, Payment Accuracy, SNAPQA, SNAP Quality Assurance, Quality Control OM-FEA-2023-0007 LEAP Outreach Incentive Program Sept. 5, 2023 FEA Outreach, Incentive, Low-Income Energy Assistance Program, LEAP, Energy
Assistance, Heat, HomeOM-OES-2023-0006 The Office of Economic Security
(OES) Designated State HolidaysAug. 21, 2023 OES Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Adult Financial (AF) Holiday, Application, Program Benefits, Reference Table, Colorado Benefits Management System (CBMS), Frances Xavier Cabrini Day, Juneteenth, Cesar Chavez OM-CW-2023-0014 Review, Evaluate, Direct (RED) Team Rule Revisions Aug. 9, 2023 CW Review, Evaluate, Direct Team, RED Team, Referral Disposition OM-DEWS-2023-0008 State Tax Intercept Program
Department of Revenue (DOR)Aug. 7, 2023 DEWS Department of Revenue (DOR), tax interception, Colorado Works, County
Diversion, Adult FinancialOM-AAS-2023-0003 APS Initial Response in the AR Pilot Aug. 1, 2023 AAS Alternative Response, APS, initial contact OM-OCYF-2023-0001 Collaborative Management Program Statute Changes (HB 23-1249) Aug. 1, 2023 OCYF Collaborative Management Program, CMP, Statute Changes, HB 23-1249 OM-CW-2023-0013 Rates Counted Toward Respite and Family Support for Adoption & Relative Guardianship Assistance Agreements July 20, 2023 CW Adoption Assistance, Foster Care Rate, Respite, Relative Guardianship Assistance Agreements OM-CW-2023-0012 PRANs Under 18 Referral & Assessment Rule Revisions July 19, 2023 CW Referral, Assessment, Person Responsible for Abuse/Neglect, Youth OM-CSS-2023-0003 Contesting an Acknowledgement
of Parentage (AOP)July 17, 2023 CSS Contesting Paternity, Parentage, Paternity, Genetic Testing,
Acknowledgement of Parentage, AOPOM-CW-2023-0011 Child Welfare Referrals to Child Support Services July 13, 2023 CW Child Welfare, Foster Care, Child Support, Foster Care Fee, IV-E, Non IV-E, Referrals, Trails, Acses OM-CFO-2023-0001 State Fiscal Year 2023-24
Preliminary County AllocationsJuly 1, 2023 CFO County Allocation, Financial Services OM-OES-2023-0005 How to treat Achieving a Better
Life Experience (ABLE) Accounts Income and ResourcesJune 26, 2023 OES ABLE, Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition
Assistance Program (SNAP), Supplemental Security Income (SSI), Income, ResourcesOM-CW-2023-0010 Child Welfare & Colorado State Patrol Cooperative Agreement June 22, 2023 CW Referral, Assessment, Law Enforcement, Investigation, Abuse and Neglect Report OM OES-2023-0004 Replacement of Stolen EBT Benefit June 20, 2023 OES EBT, SNAP, CW, Colorado Works, AF, Adult Financial, Food Assistance, Replacement Benefits, Third Party Fraud, FNS OM-CW-2023-0009 SFY 2023-24 Core Services Program Allocation and Plan June 14, 2023 CW Core Services Program, Core Services Program Plan, Core Allocation OM-FEA-2023-0006 Pandemic Claim Termination May 22, 2023 FEA COVID, Pandemic, Administrative Error Claim, Client Error Claim, Claims, Termination, SNAP, Food Assistance OM-OES-2023-0003 Crowdfunding Impacts to CDHS
Program EligibilityMay 30, 2023 OES Adult Financial, Colorado Works, Food Assistance, Supplemental Nutrition Assistance Program, SNAP, Resources, Crowdfunding, GoFundMe, Kickstarter, IndieGoGo, Liquid Asset, Countable Unearned Income OM-CSS-2023-0002 Child Welfare Referrals to Child Support Services and Existing Foster Care Cases May 30, 2023 CSS child welfare, foster care, child support, foster care fee, IV-E, non IV-E,
referrals, TRAILS, ACSESOM-FEA-2023-0005 Civil Rights Training Requirements May 22, 2023 FEA Civil Rights, Federal Nutrition Service, FNS, Nondiscrimination, Staff Development Division, SDD, Supplemental Nutrition Assistance Program, SNAP, Training, HCPF, Medical Assistance OM-DEWS-2023-0007 Home Care Allowance (HCA)
Extension ClarificationMay 8, 2023 DEWS Home Care Allowance (HCA), Single Entry Point (SEP) agency, Colorado Benefits Management System (CBMS), Adult Financial (AF), Home, Community Based Services (HCBS), Health First Colorado OM-DEWS-2023-0006 The Division of Economic and
Workforce Supports Public Health
Emergency TransitionMay 1, 2023 DEWS Public Health Emergency (PHE); COVID-19; Pandemic; U.S. Department of Health and Human Services (HHS); Division of Economic and Workforce Support (DEWS); Temporary Assistance for Needy Families; Colorado Works (CW); CW Work Verification Plan (WVP); CW Work Activity Definitions Guide; Outreach and Engagement (O&E) Plan; Stepping Stones, Individualized Plan (IP); Re engagement; Good Cause; Prudent Person Principle (PPP) OM-DEWS-2023-0005 The Division of Economic and Workforce Support (DEWS) House Bill (HB) 22-1259 Outreach and Engagement Plan Timeline Apr. 24, 2023 DEWS House Bill (HB) 22-1259; Colorado Revised Statute (CRS) 26-2-725; Outreach and Engagement (O&E) Plan; Idea Marketing, Inc.; Advocacy Groups; Trauma-informed Care; Family Voice Council (FVC); Colorado Kids; Key Stakeholders; Integration Meetings; Colorado Works (CW); Temporary Assistance for Needy Families (TANF) OM-OES-2023-0002 SNAP and Employment First Roles and Responsibilities 2023 Apr. 3, 2023 OES SNAP, Employment First, EF, Able-Bodied Adult Without Dependents, ABAWD,
work requirementsOM-FEA-2023-0003 Statewide Contract with Goodwill
for Administration of LEAP MOUMar. 20, 2023 FEA Low-Income Energy Assistance Program, LEAP, Goodwill, MOU, heating,
assistance, administrationOM-QAQI-2023-0001 CSS Quality Assurance Requirements Mar. 9, 2023 QAQI Quality Assurance; Finding; Rebuttal OM-CW-2023-0008 Releasing Provider payments to CFMS/EBT Mar. 1, 2023 CW Provider Payments, EBT, ACH, CFMS, Trails, Payroll, Direct Deposit OM-DEWS-2023-0004 Employment First (EF) Educational
ExpensesFeb. 27, 2023 DEWS Agriculture Improvement Act of 2018 (the Act), Code of Federal Regulations
(CFR), Employment First (EF), Employment and Training (E&T), Third Party Partners (TPPs), Tuition, Supportive Payments, Participant Reimbursements, Educational Components, Training, Student, Scholarships and Pell Grant Funds.OM-DEWS-2023-0003 Employment First Participant Reimbursements - Technology Feb. 27, 2023 DEWS Agriculture Improvement Act of 2018 (the Act), Code of Federal Regulations (CFR), Food and Nutrition Service (FNS), Employment First (EF), Employment and Training (E&T), Colorado Benefits Management Service (CBMS), Components, Supportive Payments, Supervised Job Search (SJS), Technology, Laptops, Tablets, Hotspot, Internet and Case Management Services. OM-DEWS-2023-0002 Internal Controls for Adult Financial and Colorado Works - County Case Review Process Feb. 27, 2023 DEWS Quality Assurance (QA), Adult Financial (AF), Colorado Works (CW), County Case Reviews, Work Verification Plan (WVP) OM-CW-2023-0007 Use of a Doctor of Osteopathic Medicine for Health Assessments Completed in the Foster Care Home Feb. 22, 2023 CW DO, Doctor of Osteopathic Medicine, Physician, Physician Assistant, Nurse Practitioner OM-CW-2023-0006 Clarification for County Foster Home Certification Requirements Feb. 21, 2023 CW Certification, Foster Care Home, Recertification, Review Instrument OM-AAS-2023-0002 Assessment Compliance Feb. 8, 2023 AAS Assessment, level of impact OM-AAS-2023-0001 APS Elder Justice Act Round 2 Funds Feb. 8, 2023 AAS APS, Elder Justice, Funds OM-CW-2023-0005 Contracted QRTP Admission, Discharge, & Reimbursement Feb. 8, 2023 CW PRTF, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement OM-CW-2023-0004 Foster Youth in Transition Program Forms Feb. 6, 2023 CW Foster Youth in Transition program, Youth, Forms, Voluntary Services Agreement, Eligibility Appeal Policy, Health Passport OM-FEA-2023-0002 SNAP Short Form Application Feb. 6, 2023 FEA Single Purpose Application (SPA), Short Form Application, outreach OM-DEWS-0001 Requesting and Receiving Documentation for Colorado Works Workforce Development and Employment First Supportive Payments Feb. 6, 2023 DEWS Supplemental Nutrition Assistance Program (SNAP), Employment and Training (E&T), Employment First (EF), Colorado Works (CW), Workforce Development (WD), Food and Nutrition Service (FNS), Able-Bodied Adults without Dependents (ABAWD), State- operated Model, Voluntary Program, Program Operator (PO), Federal Fiscal Year 2023 (FFY23) OM-OES-2023-0001 Sponsored Workgroups, Boards, and Commissions Compensation & CDHS Program Eligibility Feb. 6, 2023 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Low-Income Energy Assistance Program (LEAP), Workgroups, Boards, Commissions, Income OM-CW-2023-0003 Safe Haven Abandoned Infants Jan. 30, 2023 CW Abandoned Infants, Safe Haven, Voluntarily Surrendered Infants OM-FEA-2023-0001 UPDATED: Messaging and Education Toolkit: Preparing for the End of SNAP Max Allotment Jan. 23, 2023 FEA Food and Nutrition Service, FNS, Max Allotment/Emergency Allotment, PHE, U.S. Department of Agriculture, USDA OM-CW-2023-0002 Long-Term Placement Process for Length of Stay Waivers Jan. 17, 2023 CW Long-Term Placement, Length of Stay Waiver, QRTP OM-CW-2023-0001 Dedicated Trust Accounts for Children in Foster Care Jan 12, 2023 CW Foster Care, Dedicated Trust Accounts, Child Support - 2022 Operation Memos
Memo # Memo title Issue date Division Keywords OM-CW-2022-0025 Medicaid Memos for Child Welfare <= this memo includes links to the Medicaid related memos highlighted in yellow below Dec. 29, 2022 CW Medicaid, Child Welfare, Eligibility, Trails, CBMS OM-CW-2022-0026 Clarification Regarding Medicaid Eligibility for Foster Care Children and Youth Dec. 29, 2022 CW Medicaid, Foster Care, Trails, CBMS, Out-of-Home Placements OM-CW-2022-0027 Clarification Regarding Medicaid Eligibility for Adoption Assistance Children and Youth Dec. 29, 2022 CW State IDs, Medicaid, Adoption, Trails, CBMS OM-CW-2022-0028 Clarification of Interstate Compact on Adoptions and Medical Assistance (ICAMA) and Medicaid for Child Welfare Dec. 29, 2022 CW Medicaid, ICAMA, Trails, CBMS OM-CW-2022-0029 Clarification of Interstate Compact on the Placement of Children (ICPC) and Medicaid for Child Welfare Dec. 29, 2022 CW Medicaid, ICPC, Trails, CBMS OM-CW-2022-0030 Clarification of Medicaid Eligibility for Children and Youth in Kinship Care Dec. 29, 2022 CW Medicaid, Kinship Care, Trails, Custody, CBMS OM-CW-2022-0031 Clarification Regarding Medicaid Eligibility for Relative Guardianship Assistance Program (RGAP) Children and Youth Dec. 29, 2022 CW Medicaid, Kinship Care, Trails, Custody, CBMS OM-CW-2022-0032 Clarification Medicaid Eligibility for Tribal Children and Youth Dec. 29, 2022 CW Medicaid, Kinship Care, Trails, Custody, CBMS OM-CW-2022-0033 Entering of New Medicaid Entitlements at Removal Dec. 29, 2022 CW Medicaid, Kinship Care, Trails, Custody, CBMS OM-CW-2022-0034 Medicaid Eligibility for Adoption Assistance Emancipation Youth Dec. 29, 2022 CW Medicaid, Kinship Care, Trails, Custody, CBMS OM-CW-2022-0035 Clarification Regarding Continuous Eligibility Foster Care (CEFC) Eligibility for Child Welfare Children and Youth Dec. 29, 2022 CW Medicaid, Continuous Eligibility, Trails OM-CW-2022-0036 Clarification Regarding Medicaid Eligibility for Former Foster Care Youth Dec. 29, 2022 CW Medicaid, Former Foster Care, Trails, CBMS OM-CSS-2022-0003 ACSES Password Configuration Requirements Dec. 12, 2022 CSS ACSES, password requirements, I.R.S. Publication 1075 OM-DEWS-2022-00013 Old Age Pension, Aid to the Needy Disabled-Colorado Supplement Cost of Living Adjustment (COLA) Increase for 2023 Nov. 28. 2022 DEWS Cost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), In-kind Support and Maintenance (ISM), Grant Increase, Adult Financial OM-OES-2022-0008 Verification of Non-Citizen Status in Systematic Alien Verification for Entities (SAVE) Nov. 28, 2022 OES Systematic Alien Verification for Entitlements (SAVE), United States Citizenship and Immigration Services (USCIS), Non-Citizens, Cuban and Haitian Entrants, SNAP, Verification, Colorado Works, Adult Financial OM-FEA-2022-0017 SNAP County Management Evaluation Reviews for FFY2023 Nov. 21, 2022 FEA FFY2023, Management Evaluations, SNAP OM-CW-2022-0024 DHS Legal Custody - Residing with Parents Nov. 17, 2022 CW Biological Parent, Stepparent, Psychological parent, Kin, DHS Legal Custody OM-OCYF-2022-0023 Cooperative Agreements with Law Enforcement Agencies Nov. 9, 2022 OCYF Memorandum of Understanding, Law Enforcement, Cooperative Agreements OM-OES-2022-0007 Sponsored Workgroups, Boards, and Commissions Compensation & CDHS
Program EligibilityNov. 8, 2022 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Low-Income Energy Assistance Program (LEAP), Workgroups, Boards, Commissions, Income OM-FEA-2022-0026 EBT Mail Card Issuance Oct. 31, 2022 FEA EBT, mail card issuance (MCI), processing guidelines, benefit access OM-FEA-2022-0015 2022-2023 Low Income Energy Assistance Program (LEAP) and Low Income Household Water Assistance Program (LIHWAP) Administrative and Outreach Allocations Oct. 25, 2022 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, heating, water, drinking water, wastewater, Low Income Household Water Assistance
Program, LIHWAPOM-EBD-2022-0012 The Department of Housing and Urban Development (HUD) Earned Income Disregard (EID) Benefit Oct. 24, 2022 EBD Earned Income Disregard, HUD, Department of Housing, Colorado Works, Workforce Development, Employment First, Subsidized Housing, Employment, Work Incentive Program, Entered Employment, Housing Urban Development, Annual Income, Third Party Partners OM-FEA-2022-0014 SNAP Regulation Updates: FFY23
SNAP COLA and OOA & 4.900Oct. 24, 2022 FEA SNAP, regulations, Quality Assurance, COLA, Hearings, OOA OM-FEA-2022-0013 LEAP Outreach Incentive Program Oct. 6, 2022 FEA Outreach, Incentive, Low-Income Energy Assistance Program, LEAP, Energy Assistance, Heat, Home OM-CP-2022-0001 Changes to the CDHS County HP
Computer Refresh ProcessSept. 30, 2022 CP County HP Refresh, CYF, Intergovernmental Agreements (IGAs), Allocation OM-AAS-2022-0001 3rd Amended APS EJA Round 1 Funds Sept. 19, 2022 AAS APS, elder justice, funds OM-EBD-2022-0011 Internal Controls for Adult Financial and Colorado Works, County-Level Case Reviews Sept. 25, 2022 EBD Quality Assurance (QA), Adult Financial (AF), Colorado Works (CW), County-Level Case Reviews, Workforce Development (WD) OM-CSS-2022-0002 Income Withholding Order Issuance on Orders Not Subject to Immediate Withholding Sept. 19, 2022 CSS Income Withholding Order, IWO, Income Assignment, IA, Child Support Services, Withholding, Notice, Direct Pay, Obligation, Objection OM-OES-2022-0006 State Sponsored Workgroups Boards and Commissions Exempt Income Sept. 12, 2022 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Low-Income Energy Assistance Program (LEAP), Refund, Boards, Commissions, Exempt Income OM-CW-2022-0022 Federal Compliance Changes to AFCARS - The Adoption and Foster Care Analysis and Reporting System in Trails Sept. 1, 2022 CW Foster Care, Adoption, Relative Guardians, Trails, AFCARS OM-OES-2022-0005 Treatment of Income from the Thriving Providers Project Aug. 29, 2022 OES Self-employment income, Thriving Providers project OM-CW-2022-0021 Rates Counted Toward Respite and Family Support for Adoption & Relative Guardianship Assistance Agreements Aug. 29, 2022 CW Adoption Assistance, Foster Care Rate, Respite, Relative Guardianship Assistance Agreements OM-CW-2022-0020 County Trails Data Entry for Effective IV-E Reimbursement Aug. 22, 2022 CW Family First, Prevention In-home Case, Trails, FFPSA OM-OES-2022-0004 Revised Single Purpose Application
(SPA) 2022Aug. 22, 2022 OES Single Purpose Application (SPA); Colorado Department of Human Services (CDHS); Health Care Policy and Financing (HCPF); form revision; eligibility; training; Non-
Discrimination Statement (NDS); Electronic Benefits Transfer (EBT); voter registrationOM-EBD-2022-0010 Colorado Works Demonstrable Evidence and Re-Engagement Processes Aug. 15, 2022` EBD Demonstrable Evidence (DE), Colorado Benefits Management System (CBMS), Colorado Works, Workforce Development, Initial Appointment, Re-engagement, caseclosure, basic cash assistance OM-CP-2022-0001 State Data Ownership and Usage Guidelines Aug. 10, 2022 CP Data, security, privacy, confidentiality OM-OES-2022-0003 Colorado Taxpayer Bill of Rights (TABOR) Refund Exempt Income July 25, 2022 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Refund, Department of Revenue, Exempt Income OM-CW-2022-0019 Laradon Calabrese Youth Center - Admission, Discharge, & Reimbursement July 21, 2022 CW Laradon, Calabrese, Eligibility, Referral, Application, Admission, Duration of Treatment, Discharge, Placement, Reimbursement OM-CW-2022-0018 County Cover letter & Checklist for QRTP Lifetime Limit Waiver Request Submission July 20, 2022 CW QRTP, Lifetime Limit, Waiver, Request, Checklist OM-CDEC-2022-0001 Revised CCCAP Application &
Redetermination FormsJuly 19, 2022 CDEC CCCAP, Application, Redetermination, Form OM-OES-2022-0002 Sunsetting Required Change
Reporting FormsJuly 18, 2022 OES Change report form, CRF, Supplemental Nutrition Assistance Program, SNAP,
Adult Financial, AF, Colorado Works, CWOM-CW-2022-0017 Institutional Referral & Assessment Volume 7 Rule Revisions July 14, 2022 CW Institutional, Assessment, Referral, Facility, Incident, Supervision OM-CW-2022-0016 SFY 2022-23 Core Services Program Allocation and Plan July 12, 2022 CW Core Services Program OM-FEA-2022-0012 Messaging and Education Toolkit: Preparing for the End of SNAP Max Allotment July 11, 2022 FEA Food and Nutrition Service, FNS, Max Allotment/Emergency Allotment, PHE, U.S. Department of Agriculture, USDA OM-FEA-2022-0011 2022 Nondiscrimination Statement July 11, 2022 FEA Food and Nutrition Service, FNS, Nondiscrimination Statement, NDS, U.S. Department of Agriculture, USDA OM-EBD-2022-0009 Colorado Works Basic Cash Assistance Grant Increase 2022 July 11, 2022 EBD Colorado Works (CW), grant increase, basic cash assistance, grant standards OM-FEA-2022-0010 County Administrative Expenditure
ReviewsJuly 5, 2022 FEA Supplemental Nutrition Assistance Program, SNAP, County Administration, 2 CFR Part 200, Uniform Guidance OM-CFO-2022-0002 State Fiscal Year 2022-23 Preliminary County Allocations SFY22-23 County Budget Attestation July 1, 2022 CFO County Allocation, Financial Services OM-ECL-2022-0005 Colorado Child Care Assistance Performance Measures and Monitoring June 30, 2022 ECL Colorado Child Care Assistance Program, Department of Early Childhood, Measures, Performance, Program Integrity, Monitoring, Timely, Accuracy OM-CW-2022-0015 Referral Process for Protective Services Child Care June 29, 2022 CW Protective Services Child Care, Referral, Attestation OM-ECL-2022-0004 Revised CCCAP Rules June 22, 2022 ECL Colorado Child Care Assistance Program, CCCAP, Rules OM-CW-2022-0014 Contracted PRTF - Admission, Discharge, & Reimbursement June 16, 2022 CW PRTF, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement OM-EBD-2022-0008 Colorado Works Memorandum of Understanding SFY22-23 (word version) June 8, 2022 EBD Colorado Works (CW), Memorandum of Understanding (MOU) OM-CW-2022-0013 Clarification of Removals for Title IV-E Adoption Assistance June 6, 2022 CW Adoption, Title IV-E, Removal, Nunc Pro Tunc OM-ECL-2022-0001 CCCAP Stimulus Strategy Activities June 6, 2022 ECL CCCAP, Stimulus, ARPA, CRRSA, CCDF OM-ECL-2022-0003 Colorado Child Care Assistance Program Memorandum of Understanding June 1, 2022 ECL Colorado Child Care Assistance Program, Department of Early Childhood, Memorandum of Understanding (MOU) OM-EBD-2022-0007 Employment First Program Operations FFY 2023 May 31, 2022 EBD Supplemental Nutrition Assistance Program (SNAP), Employment and Training (E&T), Employment First (EF), Employment First Program Operator (EF PO), federal fiscal
year 2023 (FFY 2023), Third-Party Partners (TPP)OM-CW-2022-0012 **Correction** Contracted QRTP- Admission, Discharge, & Reimbursement May 24, 2022 CW QRTP, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement OM-FEAD-2022-0009 Statewide Contract with Goodwill for Administration of LEAP May 23, 2022 FEAD Low-Income Energy Assistance Program, LEAP, Goodwill, MOU, heating, assistance, administration OM-CW-2022-0011 Diligent Recruitment Plans for the Recruitment and Retention of Foster Parents, Adoptive Parents, and Kinship Caregivers May 11, 2022 CW Family First Prevention Services Act, Multi-Ethnic Placement Act (MEPA) of 1994, and the Administration for Children and Families (ACF) Guidelines; Section 422 [42 U.S.C. 622] (b) (7); Section 471 [42 U.S.C. 671] (a) (18); Section 26-1-109, C.R.S.; Section 26-1-111, C.R.S.; Section 7.500.3, B (12 CCR 2509-6) OM-OES-2022-0001 Working with Supplemental Nutrition Assistance Program (SNAP) applicants in Employment First May 2, 2022 OES Applicants, Employment First (EF), Employment First Program Operators (EF POs), Employment and Training (E&T), Code of Federal Regulations (CFR), Third-Party Partners (TPP), Colorado Benefits Management System (CBMS), Workforce Development (WD), Food and Nutrition Service (FNS), Supplemental Nutrition Assistance Program (SNAP), Individualized Service Plan (ISP) OM-EBD-2022-0006 Colorado Works Exceptionally Disengaged Process May 2, 2022 EBD Colorado Works, Workforce Development, employment and training, re-engagement, forms, tools, exceptional disengagement, sanctions, good cause OM-CW-2022-0010 Plan of Safe Care Volume 7 - New Rule April 28, 2022 CW Substance Exposed Newborns, SEN, Plan of Safe Care, POSC OM-CSS-2022-0001 Fingerprinting Background Check Requirement Apr. 18, 2022 CSS Fingerprinting Background Checks, IRS Publication 1075, ACSES access OM-CW-2022-0009 IV-E Prevention Plan – Phase Two Workgroup Apr. 18, 2022 CW Prevention Plan, Family First, FFPSA, IV-E OM-CW-2022-0008 Compliance with 7.605.24 “Release of Confidential Information to Clients” Apr. 14, 2022 CW Records, Confidentiality, Clients OM-EBD-2022-0005 Adult Financial Burial Program: Choice of Disposition Apr. 11, 2022 EBD Adult Financial (AF), Burial, Disposition OM-CW-2022-0007 Foster Youth in Transition Program Placement Options for Participating Youth Mar. 30, 2022 CW HB 21-1094, Foster Youth in Transition Program, Transition Age Youth, Emancipation, Former Foster Youth, Reentry OM-CW-2022-0006 Statewide Implementation of Differential Response Mar. 29, 2022 CW DR, Differential Response, Dual Track, FAR, Family Assessment Response OM-CW-2022-0005 Safety Assessment Supplemental Documents Mar. 28, 2022 CW Safety Assessment, Program Improvement Plan OM-EBD-2022-0004 Internal Controls for Adult Financial and Colorado Works, County-Level Case Reviews Mar. 28, 2022 EBD Quality Assurance (QA), Adult Financial (AF), Colorado Works (CW), County- Level Case Reviews, Work Verification Plan (WVP) OM-CW-2022-0004 Contracted PRTF - Admission, Discharge, & Reimbursement Mar. 15, 2022 CW PRTF, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement OM-CW-2022-0003 Independent Assessment Process for Carved Out Populations Mar. 10, 2022 CW QRTP, Carve Out, Independent Assessment OM-FEA-2022-0008 SNAP Quality Assurance Roles and Responsibilities Mar. 7, 2022 FEA Quality Assurance; Process; Finding; SNAP; SNAPQA
Information memos
Information memos provide important information for the counties that is strictly informational and timely. Examples include announcements of grants that counties may apply for, posting of a Request for Proposal, a cancelled webinar or training, etc. Information memos are active for one year, after one year, they are archived and then re-issued if necessary.
- 2025 Information Memos
Memo # Memo title Issue date Division Keywords IM-DEWS-2025-0001 CW Leavers Length in Program Apr. 28, 2025 DEWS Colorado Works, Temporary Assistance for Needy Families, survey, findings IM-CW-2025-0021 Mitigation Applications FY2024-25 Apr. 28, 2025 CW Allocation, Mitigation, BOS Counties, Mitigation Form IM-CW-2025-0020 New Caseworker Academy Training Delivery Structure Apr. 21, 2025 CW Learning and Development, Training Steering Committee, Fundamentals, Caseworker Academy IM-CW-2025-0019 Scholarship Announcement for Sex Offender Management Board (SOMB) Conference 2025 Apr. 17, 2025 CW SOMB, Conference, sex offender management board, annual IM-CW-2025-0018 Chafee and Colorado Foster Youth Successful Transition to Adulthood Grant Program Combined Application Apr. 16, 2025 CW Chafee, State Grant Program, House Bill 21-1094, Senate Bill 23-082 IM-CW-2025-0017 New Process to Request Initial Child Welfare Certification Apr. 15, 2025 CW Learning and Development, Child Welfare Certification, Training Steering Committee IM-CW-2025-0016 Secondary Caseworker Assignment Proposed Rule Change Apr. 14, 2025 CW Case Contacts, Designated Visitation Caseworker, Face-to-Face Contacts, Secondary Caseworker Assignment, Rule Change IM-CW-2025-0015 HB 24-1017, Foster Youth Bill of Rights Rules Task Group Apr. 9, 2025 CW Feedback, HB 24-1017, Foster Youth, Bill of Rights, Foster Care, Rules IM-CW-2025-0014 Title IV-E State Reviews for Calendar Year 2025 Apr. 1, 2025 CW IV-E, Reviews, Calendar IM-CW-2025-001 Universal Referral Task Group Mar. 27, 2025 CW Task Group, Trails, Universal Referral Form, Placement IM-CW-2025-0012 Kinship Foster Care Certification Training Program Mar. 19, 2025 CW CWTS, Training, Kinship Foster Care Certification IM-CW-2025-0011 Court Process Evaluation Timeliness to Permanency Report Mar. 18, 2025 CW Permanency, Timeliness, Child Welfare Appeals Workgroup IM-OCYF-2025-0002 Medicaid Incarceration Indicator Mar. 10, 2025 OCYF Medicaid, DYS, Department of Youth Services (DYS), Secure placement, Incarceration Indicator, Health Care Policy and Finance (HCPF) IM-CW-2025-0010 Incarcerated Parent Support and 12-CCR2509-4 Mar. 6, 2025 CW Incarcerated Parents, Family Time, Kinship Caregivers, 12-CCR2509-4, Colorado Department of Corrections Contact list IM-CW-2025-0009 Update to the 2025 Placement Support Process Mar. 4, 2025 CW Placement support, youth with complex and high acuity needs, out-of-home treatment IM-CW-2025-0008 2025 200% of Poverty Level Feb. 27, 2025 CW 200% of poverty level, Title XX IM-CSS-2025-0002 Procedure Regarding Requests for Division of Motor Vehicles Photographs Feb. 27, 2025 CSS child support, child support services, photographs, Division of Motor Vehicles, procedure IM-CW-2025-0007 Overriding Birth Clients in CBMS When a Child/Youth is Adopted Feb. 26, 2025 CW Adoption, State ID, Client ID, CBMS IM-CW-2025-0006 12 CCR 2509-8; Section 7.714 Post State Board Partner Engagement Sessions Feb. 19, 2025 CW Rule Changes, Child Care Facilities, Partner, Feedback, State Board IM-CW-2025-0005 Required Web-based Training for the Educational Rights of Children and Youth in Foster Care Feb. 18, 2025 CW Foster Care Success Act; Educational Rights of Children and Youth in Foster Care; Required Web-based Training IM-SUA-2025-0002 Federal Poverty Level Guidelines for 2025 Feb. 13, 2025 SUA federal poverty levels, income, assessment IM-CSS-2025-0001 2025 Child Support Services Communication Schedule Feb. 12, 2025 CSS IV-D Administrators, Task Force, Child Support Services Program, Guidelines, APA Certification, Supervisor, Enforcement IM-SUA-2025-0001 Audit Guidelines Feb. 7, 2025 SUA Federal Audit Requirements, CFDA Numbers IM-OCYF-2025-0001 Guidance to Counties when Parents/Caregivers are Unavailable Feb. 5, 2025 OCYF Unintentional Abandonment, Family Preparedness Plans IM-CW-2025-0004 Transition of Contracted Respite Programs Jan. 28, 2025 CW Respite, Contract beds, Shiloh, Southern Peaks, Kids Crossing IM-CW-2025-0003 Plan of Safe Care Website and Notification Process Jan. 16, 2025 CW Plan of Safe Care, POSC, Substance Exposed Newborn, SEN Notification IM-CW-2025-0002 Annual Minimum Wage Change Jan. 15, 2025 CW Title IV-E, Minimum Wage, 2025 IM-CW-2025-0001 Adoption Assistance Review Procedure Calendar Year 2025 Jan. 14, 2025 CW Adoption, Adoption Assistance, Review, Title IV-E IM-QAQI-2025-0001 2025 ARD Screen Out Review Dates Jan. 9, 2024 QAQI Administrative Review Division, Screen Out Review, Dates
- 2024 Information Memos
Memo # Memo title Issue date Division Keywords IM-CW-2024-0062 General Rules for Child Care Facilities Post State Board Partner Engagement Sessions Dec. 30, 2024 CW Rule Changes, Child Care Facilities, Partner, Feedback, State Board IM-DEWS-2024-0013 Employment First Comprehensive
Assessment Now in SpanishDec. 26, 2024 DEWS Employment First (EF), Comprehensive Assessment, Third-Party Partners (TPPs),
County, Spanish, Case ManagementIM-CW-2024-0061 Public Feedback Sessions for Kinship Care Rules Dec. 23, 2024 CW feedback, kinship care, non-certified kinship reimbursement, rules IM-FEA-2024-0002 2025 SNAP Meeting Schedule Dec. 23, 2024 FEA SNAP, Quarterly Administrators Meeting, Error Resolution Committee (ERC), SNAP
Regulation Workgroup, SNAP Weekly County CallsIM-CW-2024-0060 Follow-Up Clarification for Non-Certified Kinship Care Reimbursement Dec. 19, 2024 CW Non-Certified Kinship Care, Reimbursement, Eligibility IM-QAQI-2024-0002 CFRT Updated Framework and Internal Review Guide Dec. 18, 2024 QAQI CFRT, Child Welfare, Framework, Internal Review Guide IM-CW-2024-0059 Notification of Licensure Change for The Daisy Center Dec. 17, 2024 CW The Daisy Center, Change in License, License Status IM-DEWS-2024-
0012Timeliness Metric Terminology Dec. 3, 2024 DEWS Application Timeliness, Redetermination Timeliness, Adult Financial (AF),
Colorado Works (CW), Food and Energy Assistance Division (FEAD), Supplemental
Nutrition Assistance Program (SNAP)IM-CW-2024-0058 Considerations For Child Welfare Agencies Regarding Children and Youth Past Discharge Readiness at Hospitals Nov. 26, 2024 CW Hospitalization, Level of Care, Extended Stay and Boarding Patients IM-CW-2024-0057 Colorado Staff Training Academy Rule Promulgation Notification Nov. 25, 2024 CW Provider, Staff, Training, Academy, Rules IM-OCYF-2024-0007 Annual Profile Justification Procedures Nov. 21, 2024 OCYF Annual Profile Justification Procedures IM-CW-2024-0056 Interstate Compact on the Placement of Children (ICPC) Out-of-State Provider Trails Entries Job Aids Nov. 20, 2024 CW Trails, Kinship, Residential, Child Placement Agency (CPA), Data Entry, Job Aids, Out-of-State IM-DEWS-2024-
0011Division of Economic and
Workforce Support 2025 Program
Forum ScheduleNov. 20, 2024 DEWS Colorado Works, Colorado Works Workforce Development, Adult Financial,
Employment First, Forums, Division of Economic and Workforce Support (DEWS)IM-CW-2024-0055 2025 County Holiday Submissions for Child Welfare Nov. 13, 2024 CW County Holidays, Hotline, HCCC, ROM, Initial Response, Assessments IM-CW-2024-0054 Avoiding Error Messages/Losing
Connectivity with the Genesys
ApplicationNov. 5, 2024 CW Hotline, Genesys, Connectivity IM-DEWS-2024-0010 CW Leavers Survey Findings Nov. 4, 2024 DEWS Colorado Works, Temporary Assistance for Needy Families, survey, findings IM-CW-2024-0053 2023 CDHS Annual Private Adoption Report Oct. 30, 2024 CW Annual, Adoption, Private Adoption, Intercountry Adoption, Report, Data IM-CW-2024-0052 Public Results Oriented Management (ROM) Reports Oct. 28, 2024 CW Results, Data, Performance IM-CW-2024-0051 Non-Certified Kinship Care Reimbursement EBT Form Guidance Oct. 24, 2024 CW Non-certified Kinship Care, Electronic Benefits Transfer (EBT), Electronic Funds Transfer (EFT) IM-CW-2024-0050 Adoption Stability Report SFY 2023-2024 Oct. 17, 2024 CW Adoption, Adoption Assistance IM-CW-2024-0049 Translated Versions of New Kinship Forms Oct. 2, 2024 CW Forms, Non-certified Kinship, Reimbursement, Spanish Translation IM-CW-2024-0048 Certifying Both Partners in a Foster Care Home or Kinship Foster Care Home Oct. 1, 2024 CW Certification, Foster Care Home, Kinship Care Home IM-CW-2024-0047 Adoption Assistance Negotiation Worksheet Review Meetings Sept. 30, 2024 CW Adoption, Adoption Assistance, Title IV-E Assistance IM-CW-2024-0046 CFSR Round 4 Kick-off Event Sept. 26, 2024 CW CFSR, Round 4, Kickoff, Event IM-CW-2024-0045 Training Steering Committee New Casework Fundamentals Redesign Sept. 24, 2024 CW Learning and Development, Training Steering Committee, Caseworker Fundamental Redesign IM-DEWS-2024-0009 Federal Fiscal Year 2024 TANF
Maintenance of Effort ExpendituresSept. 17, 2024 DEWS Colorado Works, Temporary Assistance for Needy Families, TANF, Maintenance
of Effort, MOEIM-OCYF-2024-0006 Kinship Legal Representation Opportunities Workgroup Sept. 9, 2024 OCYF SB 24-008, Kinship Supports, Legal Kinship Opportunities, IV-E Legal Reimbursement IM-DEWS-2024-0008 Division of Economic and Workforce Support County Meetings Sept. 4, 2024 DEWS Colorado Works, Colorado Works Workforce Development, Adult Financial IM-CW-2024-0044 Code of Colorado Regulations Volume 7.601.81 Social Services Rule Aug. 30, 2024 CW Falsification, Letter of Notice, Monitoring, Quality Assurance IM-CW-2024-0043 Adoption Assistance Negotiation Worksheet Review Meetings Aug. 29, 2024 CW Adoption, Adoption Assistance, Title IV-E Assistance IM-OCYF-2024-0005 Collaborative Management Program Allocation Distribution 2024 Aug. 28, 2024 OCYF Collaborative Management, Allocation, CMP IM-CW-2024-0042 Colorado Division of Child Welfare 2023 Annual Report Aug. 27, 2024 Aug. 27, 2024 Division, Child Welfare, Annual, Reports IM-CW-2024-0041 FY 2024 County Parental Fee Refunds Aug. 19, 2024 CW 2024, County, Parental, Fee, Refund IM-CW-2024-0040 Child Welfare Educational Stability Allocations for SFY25 Aug. 15, 2024 CW Foster Youth, Education, School Stability, Transportation, HB 18-1306, ESSA, School of Origin, Fiscal IM-OCYF-2024-0004 SB24-125: Interstate Compact for the Placement of Children Statute Aug. 14, 2024 OCYF Interstate, Compact, ICPC, Statute IM-CW-2024-0039 National Training and Development (NTDC) Statewide Train-the-Trainer Training Aug. 13, 2024 CW Placement Continuum, Foster Care, Training, Certification IM-CW-2024-0038 Private Adoption Process when Requesting Adoption Assistance from Colorado County Departments Aug. 8, 2024 CW Adoption, Adoption Assistance, Private Adoption, Title IV-E Assistance IM-CW-2024-0037 New Volume 7.601.81 Social Services Rule Aug. 8, 2024 CW Falsification, Child Welfare Records, Monitoring, Quality Assurance IM-CW-2024-0036 Training and Technical Assistance for Credit Remediation and Credit Education for Youth in Foster Care Aug. 1, 2024 CW Consultation, Credit History, Foster Care, Inaccuracies, Remediation IM-CW-2024-0035 Foster & Adoptive Parents and Non-Certified Kinship Caregivers Online Training July 30, 2024 CW Online Training, Professional Development, Training IM-CW-2024-0034 Catastrophic Liability Insurance for
Certified Foster Care HomesJuly 29, 2024 CW County Foster Care Home, Insurance, Liability IM-CW-2024-0033 Notification of Licensure Change July 25, 2024 CW The Daisy Center, Change in License, Probation Status IM-CW-2024-0032 Public Feedback Sessions for Kinship Care and Kinship Foster Care Rules (CORRECTION) July 23, 2024 CW Feedback, Kinship Care, Kinship Foster Care, Rules IM-CW-2024-0031 Adoption Assistance Negotiation Worksheet Review Meetings July 22, 2024 CW Adoption, Adoption Assistance, Title IV-E Assistance IM-CW-2024-0029 Approved Colorado Home Study Vendor List June 18, 2024 CW Adoption, Foster Care, Independent Contract Vendor, SAFE™ Assessment IM-CW-2024-0030 Increasing Support for Kinship Foster Care Homes Statute June 19, 2024 CW Certification, Kinship Foster Care, Provisional Certification, Reimbursement, Training IM-CW–2024-0028 FY 2024-25 Rate Increase June 11, 2024 CW Provider, Rate, Rate Increase IM-CSS-2024-0004 Child Support Services 2024 Legislative Update June 7, 2024 CSS child support, legislation, 2024 legislative update, child welfare referrals, licensed legal paraprofessionals IM-CW-2024-0027 CO4Kids Child Abuse & Neglect Reporting Hotline System Upgrade June 6, 2024 CW CO4Kids, Child Abuse & Neglect, Hotline System, Child Welfare, Training IM-CSS-2024-0003 Introduction to the Child Support Services Program (ICSSP) Course June 4, 2024 CSS Child Support, Child Support Services, ChilMayd Support Services Program, Training, Introduction IM-CW-2024-0026 Scholarship Announcement for SOMB Conference 2024 May 20, 2024 CW SOMB, Conference, Sex Offender Management Board, Annual IM-DEWS-2024-0007 Maintenance of Effort (MOE) June 2024 May 15, 2024 DEWS Maintenance of Effort (MOE), Old Age Pension (OAP), Aid to the Needy Disabled-
Colorado Supplement (AND-CS), Home Care Allowance (HCA), Adult Financial (AF), Colorado Benefits Management System (CBMS), Eligibility Determination Benefits Calculation (EDBC), Supplemental Security Income (SSI), Social Security AdministrationIM-CW-2024-0025 *CORRECTION* Teleconferences for Collaborator & Community Feedback Regarding Proposed Parents Who Are Incarcerated Rules Round 2 May 14, 2024 CW Permanency, Incarcerated Parents, Feedback IM-CW-2024-0024 Chafee and Colorado Transition Age Services Combined Application May 13, 2024 CW Chafee, Colorado Foster Youth Successful Transition to Adulthood (State Grant) Program, House Bill 21-1094, Colorado Fostering Success Housing Voucher Program, Senate Bill 23-082 IM-OCYF-2024-0002 2024 Universal Placement Referral Form Pilot May 10, 2024 OCYF 2024 Universal Placement Referral Form Pilot IM-CW-2024-0023 Decertification Process Rule Writing Workgroup May 6, 2024 CW Caseworker Certification, Decertification IM-CW-2024-0022 Title IV-E Adoption Assistance Federal Delinking Ending May 2, 2024 CW Adoption, Adoption Assistance, Delinking, Federal Applicable Child Criteria, Title IV-E IM-CW-2024-0021 Mitigation Applications FY2023-24 Apr. 24, 2024 CW Allocation, Mitigation, BOS Counties, Mitigation Form IM-OCYF-2024-0001 7.714 Quality Standards for 24 Hour Child Care Partner Engagement Feedback Sessions Continued Apr. 22, 2024 OCYF Rule Changes, Child Care Facilities, Partner, Feedback IM-CW-2024-0020 2024 200% of Poverty Level Apr. 15, 2024 CW 200% of Poverty Level, Title XX IM-DEWS-2024-
0006Colorado Works Leavers Survey Findings: Quarterly Brief Apr. 12, 2024 DEWS Colorado Works, Temporary Assistance for Needy Families, survey, findings IM-CP-2024-0001 OIT Joint Memo Series Process for County Audience Apr. 9, 2024 CP OIT, information technology, memo series, counties IM-CW-2024-0019 Annual Minimum Wage Change Apr. 9, 2024 CW Title IV-E, Minimum Wage, 2024 IM-CW-2024-0018 Teleconferences for Collaborator & Community Feedback Regarding Proposed Incarcerated Parent Rules Apr. 3, 2024 CW Permanency, Incarcerated Parents, Feedback IM-CW-2024-0017 Host Home Task Group Recommendations Apr. 2, 2024 CW Host Home, Task Group, Foster Care, Recommendations, Concerns IM-AAS-2024-0003 APS EJA Round 2 Grant Closeout Mar. 26, 2024 AAS APS, Elder Justice, Grant, Financial IM-DEWS-2024-0005 Employment First (EF) Marketing Materials Mar. 25, 2024 DEWS Employment First (EF), Food and Nutrition Service (FNS), Third-Party Partners (TPPs), Employment and Training (E&T), Supplemental Nutrition Assistance Program (SNAP), National Campaign, Marketing, SNAP Employment and Training (SNAP E&T), Enrollment, Services, Opportunities, Resources, Customizable Flyers, Videos, Social Media, Best Practices, Outreach, Awareness IM-DEWS-2024-0004 The Pandemic Emergency Assistance Fund (PEAF) Mar. 19, 2024 DEWS Colorado Works (CW), Basic Cash Assistance (BCA), Temporary Assistance for Needy Families (TANF), Emergency Payment, Supplemental Payment, American Rescue Plan Act (ARPA), Pandemic Emergency Assistance Fund (PEAF) IM-CSS-2024-0002 2024 Child Support Services Communication Schedule Mar. 19, 2024 CSS IV-D Administrators, Task Force, Child Support Services Program, Guidelines, APA Certification, Supervisor, Enforcement IM-CW-2024-0016 Conclusion of the Placement Stability Pilot Mar. 14, 2024 CW Lessons Learned, Placement Disruptions, Placement Providers, Placement Stability, Pilot IM-CW-2024-0015 12CCR2509 8; Section 7.714 Physical Management, Restraint, and Seclusion Partner Engagement Feedback Sessions Mar. 11, 2024 CW Rule Changes, Child Care Facilities, Engagement, Partner IM-CW-2024-0014 7.710-Unregulated Child Custody Transfer Rule Additions Mar. 11, 2024 CW Unregulated, Child Custody, Transfer, Solicitation, Advertising IM-DEWS-2024-0003 Division of Economic and Workforce Support Program Forums Mar. 6, 2024 DEWS Colorado Works, Colorado Works Workforce Development, Adult Financial, Employment First, Forums IM-CW-2024-0013 Adoption Assistance Benefits for Children/Youth Receiving Children’s Habilitation Residential Program(CHRP) Waiver and/or Supplemental Security Income(SSI) Mar. 6, 2024 CW Adoption, Adoption Assistance, CHRP, SSI, Waiver