Current CDHS memos

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This page contains all of the active policy, operation and information memos issued by the Colorado Department of Human Services. Click here to visit the Memo Series homepage.

The Memo Series may NOT be used to change, create, replace or waive any state or federal law or regulation/rule.

How to search for memos on this page

To search these memos by keyword, press Control-F on your browser, type in the keyword you're searching for and press Enter. (Note: The search function will not search sections of the page that are closed.)

Important notice about policy memos

Note: Effective July 1, 2020, the policy memo will no longer exist due to merging with the operation memo.

Archived memos

Looking for archived memos? Visit the Memo archives page.

Policy memos

A policy memo is any memo that changes departmental policy as a result of CDHS statutorily defined responsibility of supervising counties. A policy memo interprets and provides further guidance to promulgated regulations. Policy memos are active for three years, after three years, they are archived and then re-issued if necessary.

2020 Policy Memos
Memo # Memo title Issue date Division Keywords
PM-OES-2020-0003 Treatment of Direct Economic Assistance Payments
Authorized Under the CARES Act
May 12, 2020 OES Adult Financial, Colorado Works, Food Assistance, Unemployment Insurance (UI),
Economic Stimulus, Compensation, CARES Act, COVID-19 Pandemic
PM-OES-2020-0002 Crowdfunding Impacts to CDHS Program Eligibility Apr. 24, 2020 OES Adult Financial, Colorado Works, Food Assistance, Supplemental Nutrition Assistance Program, SNAP, Resources, Crowdfunding, GoFundMe, Kickstarter, Indie GoGo, Liquid Asset, Countable Unearned Income
PM-ECL-2020-0001 Increased Support for CCCAP Families in
Response to the COVID-19 Crisis
Apr. 23, 2020 ECL COVID-19, CCCAP, Job Search, Redetermination,
CHATS, Extended eligibility period
PM-CW-2020-0003 Modifications to Rules Conditionally Made for Certification and
Recertification of Foster Homes During the COVID-19 Pandemic
Apr. 22, 2020 CW Certification, Foster Care, Recertification, Requirements
PM-PSO-2020-0001 Administrative Review Invitations Apr. 15, 2020 PSO Administrative Review, Invitations
PM-OES-2020-0001 Food Assistance COVID-19 Temporary Policy Modifications Apr. 9, 2020 OES Food Assistance, Supplemental Nutrition Assistance
Program, SNAP, Pandemic, COVID-19, Food
and Nutrition Service, FNS
PM-CW-2020-0002 Video-conferencing in lieu of face-toface monthly contacts for parents
and caregivers in light of COVID-19
Apr. 8, 2020 CW Contacts, Face-to Face, Video Conferencing,
COVID19, parents, caregivers and long term
intended caregivers
PM-CW-2020-0001 Update Regarding Modification of Policy and
Procedures Related to Certification and Recertification
Requirements During the COVID-19 Pandemic
Apr. 7, 2020 CW Certification, Foster Parents, Health,
Structured Analysis Family Evaluation, and Support
PM-FEA-2020-0001 Food Assistance Regulations Updates from February 2020 Emergency Rule Feb. 20, 2020 FEA Food Assistance, Supplemental Nutrition Assistance Program, SNAP,
Employment First, Work Requirements, ABAWD, Recipient Claims,
Food and Nutrition Service, FNS
2019 Policy Memos
Memo # Memo title Issue date Division Keywords
PM-CW-2019-0002 Expansion of Education and Training Vouchers (ETV) and Changes to the Timeline of the Emancipation Transition Plan (ETP) Dec. 19, 2019 CW Educational and Training Vouchers, ETV, Former Foster Care Youth, Emancipation Transition Plan, ETP
PM-OES-2019-0001 County Administrative Expenditure Reviews Dec. 16, 2019 OES Supplemental Nutrition Assistance Program, SNAP, County Administration, 2 CFR Part 200,Uniform Guidance
PM-FEA-2019-0004 Food Assistance Comprehensive Updates- Part 1, FFY20 COLA, and 2014 Farm Bill Updates Oct. 1, 2019 FEA Food Assistance, Supplemental Nutrition Assistance Program, SNAP, Reinstatement Waiver, Treasury Offset Program, TOP, Hearings, Office of Administrative Courts, Initial Decision, Substantial Gambling and Lottery Winnings, 2014 Farm Bill, Felony Convictions, Food and Nutrition Service, FNS
PM-FEA-2019-0003 2020 Census Demonstration Project April 24, 2019 FEA 2020 Census, Demonstration Project, SNAP, Earned Income, Temporary employees
PM-FEA-2019-002 Food Assistance Policy Volume 4B Technical Cleanup March 15, 2019 FEA Supplemental Nutrition Assistance Program, SNAP, Volume 4B, Policy, Technical Cleanup, Updates, Wildly Important Goal (WIG), Changes, Food Assistance
PM-FEA-2019-0001 County Administrative Expenditure Reviews March 5, 2019 FEA Supplemental Nutrition Assistance Program, SNAP, County Administration, 2 CFR Part 200,
Uniform Guidance

Operation memos

An operation memo:

  • Provides more specific guidance to counties or other state designated agencies, where applicable, on how to apply a statute or rule, and neither expands such obligations nor creates new obligations.
  • Provides detailed instructions for counties or other state designated agencies, where applicable, to operationalize new or existing state law, state rule, federal law or federal regulation.
  • Is used to inform counties or other state designated agencies, where applicable, how the department will measure performance compliance. This type of memo is similar to the purpose of Agency Letters.
  • May help resolve conflicting practices or interpretations of a statute or rule.
  • May cover administrative issues such as documentation, reporting, and database functionality.
  • Helps ensure clear and uniform administration of department-supervised programs across counties.
  • Operation memos are active for three years, after three years, they are archived and then re-issued if necessary.
2022 Operation Memos
Memo # Memo title Issue date Division Keywords
OM-CW-2022-0002 Rate Counted Toward Respite and Family Support for Adoption Assistance and Relative Guardianship Assistance Agreements Jan. 25, 2022 CW Foster Care Rate, Standard Operating Procedures, Therapeutic, Treatment
OM-EBD-2022-0003 Colorado Works Rule Revision Jan. 18, 2022 EBD Colorado Works (CW), Workforce Development (WD), Colorado Benefits Management System (CBMS), Training, CW Revisioned
OM-FEA-2022-0003 Excessive Card Replacement for Electronic Benefit Transfer (EBT) Jan. 12, 2022 FEA EBT card, replacement, excessive, four, 365 days, fraud
OM-CW-2022-0001 Safe Haven Abandoned Infants Jan. 11, 2022 CW Abandoned Infants, Safe Haven, Voluntarily Surrendered Infants
OM-FEA-2022-0002 Annual Second Party Review Contracts Jan. 11, 2022 FEA Electronic Benefits Transfer, EBT, EBT card, eligibility, issuance, separation of duties, Second Party Review, SPR, Supplemental Nutrition Assistance Program, SNAP
OM-CFO-2022-0001 State Fiscal Year 2021-22 Child Welfare Allocation Jan. 7, 2022 CFO County Allocation, Child Welfare Block Allocation, Accounting
OM-EBD-2022-0002 Requirement to Offer Good Cause for Non-Referral to Child Support Services Jan. 7, 2022 EBD Colorado Works, Child Support Services, Good Cause, Referral
OM-FEA-2022-0001 EBT Forms & Desk Aids Jan. 6, 2022 FEA EBT card, forms, logs, accountability, security
OM-EBD-2022-0001 Data Entry of Supportive Services in
the Colorado Benefits Management System
(CBMS)
Jan. 5, 2022 EBD Colorado Works Workforce Development, Employment First, Supportive Services, Data Entry, CBMS, Assessment, Family needs, Documentation
2021 Operation Memos
Memo # Memo title Issue date Division Keywords
OM-EBD-2021-0011 Afghan Non-Citizen Updates Dec. 23, 2021 EBD Colorado Works, Adult Financial, Afghanistan, Afghan Humanitarian Parolee, Parolee, Special Immigrant, Refugee, Colorado Benefits Management System(CBMS)
OM-CW-2021-0021 Long-Term Placement Process for Length of Stay Waivers Dec. 22, 2021 CW Long-Term Placement, Length of Stay Waiver, QRTP
OM-CW-2021-0020 CORRECTED - Title IV-E Adoption Assistance, Adoption Assistance of Applicable Child/Youth Dec. 22, 2021 CW Adoption Assistance, Applicable Child, Delink, AFDC, Title IV-E
OM-CW-2021-0019 Independent Assessment Process for Volume VII Dec. 22, 2021 CW Independent Assessment, Qualified Residential Treatment Program (QRTP), Family Permanency Meeting
OM-ECL-2021-0010 Instructions for the use of the Attendance Tracking System (ATS) Waiver Dec. 20, 2021 ECL attendance tracking system, child care assistance program, manual claim, reimbursement, payment
OM-CW-2021-0018 Founded Notification Letter Dec 14, 2021 CW Findings, Founded Letter, PRAN Notification, Right to Appeal
OM-CW-2021-0017 Collaborative Management Data Collection Dec. 2, 2021 CW Collaborative Management; Data Collection
OM-EBD-2021-0010 Old Age Pension, Aid to the Needy Disabled-Colorado Supplement Cost of Living Adjustment (COLA) Increase for 2022 Nov. 24, 2021 EBD Cost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), In-kind Support and Maintenance (ISM), Grant Increase, Adult Financial
OM-ECL-2021-0009 CCCAP Quality Improvement Expenditures Through TANF Block Grant Nov. 19, 2021 ECL CCCAP, Quality Improvement, TANF, Child Care Assistance Program, TANF Transfer
OM-FEA-2021-0006 Lawful Presence Identification for the Low
Income Energy Assistance Program (LEAP) FFY 2022
Nov. 2, 2021 FEA Low-Income Energy Assistance Program, LEAP, Energy Assistance, Heat, Home
OM-FEA-2021-0005 Civil Rights Training Requirements Oct. 29, 2021 FEA Federal Nutrition Service, FNS, Civil Rights, Nondiscrimination,
Training, Staff Development Center, SDC
OM-CW-2021-0016 Youth in Transition/Re-Entry into Foster care at age 18-21 Oct. 27, 2021 CW IV-E, FYIT, Re-entry
OM-OES-2021-0005 Colorado Chafee Program and the Education and Training Voucher Program (ETV) Oct. 22, 2021 OES Chafee Program, education, training, foster care, income
OM-FEA-2021-0004 2021-2022 Low Income Energy Assistance Program (LEAP) and Low Income Household Water Assistance Program (LIHWAP) Administrative and Outreach Allocations Oct. 21, 2021 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, heating, water, drinking water, waste water, Low Income Household Water Assistance Program, LIHWAP
OM-EBD-2021-0009 Single Entry Point (SEP) Agency Home Care Allowance (HCA) Monitoring and Review Process Oct. 14, 2021 EBD Adult Financial (AF), Home Care Allowance (HCA), Single Entry Point (SEP) Agency, Monitoring
OM-CW-2021-0015 Rule Clarification for County Foster Home Certification Requirements Oct. 14, 2021 CW Certification, Foster Care Home, Recertification, Review Instrument
OM-EDO-2021

Implementation of Vaccination Requirements required by CDHS, Public Health Order and Board of Health Rule

County Departments of Human/Social Services Information for Vaccine Requirements

Oct. 12, 2021 EDO Vaccination Requirements
OM-QAQI-2021-0001 Administrative Review Division - County-held Guardianship Reviews Oct. 5, 2021 QAQI Colorado Department of Human Services, Adult Protective Services, APS, Quality Assurance, Guardianship, Administrative Review Division, ARD
OM-AAS-2021-0004 2nd Amended APS EJA Round 1
Funds
Sept. 28, 2021 AAS APS, elder justice, funds
OM-CW-2021-0017 Family First Title IV-E Reimbursements Sept. 28, 2021 CW IV-E, Family First, FFPSA
OM-CW-2021-0016 Interim Action Needed to Meet Title IV-E Carve Out Program Standards Sept. 28, 2021 CW Family First, FFPSA, Title IV-E, Carve Out, Specialized, Specified Settings for Placement, Sex Trafficking, Sex Trafficked, Pregnant, Parenting, Prenatal, Postpartum, Independent Living
OM-CW-2021-0015 Family First Operation Memo Sept. 28, 2021 CW Family First, FFPSA, Title IV-E, Adoption Assistance, QRTP, Independent
Assessment, Qualified Individual
OM-CW-2021-0014 Colorado Adoption Resource Registry (CARR) and the Colorado Heart Gallery (COHG) Sept. 24, 2021 CW CARR, Colorado Adoption Resource Registry, Adoptive Family, Diligent Recruitment, Child-specific, Colorado Heart Gallery, Raise The Future, COHG
OM-CW-2021-0013 Standard Operating Procedures used to Review Policies & Procedures for Approval of Therapeutic and/or Treatment Foster Care Programs Sept. 24, 2021 CW Foster Care Home, Standard Operating Procedures, Therapeutic, Treatment
OM-FEA-2021-0003 FFY22 SNAP COLA Updates Sept. 24, 2021 FEA SNAP, Cost of Living Adjustments, COLA, income, allotment, resources, deductions
OM-ECL-2021-0008 Implementation of CCCAP State Tax Intercept Functionality Sept. 15, 2021 ECL separate, keywords, with, commas
OM-CW-2021-0012 

Title IV-E Adoption Assistance, Adoption Assistance of Applicable Child/Youth

OLD see OM-CW-2021-0020 for updated memo

Sept. 14, 2021 CW Adoption Assistance, Applicable Child, Delink, AFDC, Title IV-E
OM-CW-2021-0011 Documentation of Roadmaps to Success and Emancipation Transition Plans in Trails Sept. 14, 2021 CW Roadmap to Success (RTSs), Emancipation Transition Plans (ETPs)
OM-OES-2021-0004 Subsidized Work-based learning Sept. 13, 2021 OES Supplemental Nutrition Assistance Program (SNAP), Employment and Training (E&T), Employment First (EF), Work-based learning (WBL), Employment First Program
Operators (EF PO)
OM-CW-2021-0010 Independent Assessment Process for Volume VII Sept. 1, 2021 CW Independent Assessment, Qualified Individual
OM-OES-2021-0003 Treatment of Income from the Denver Basic Income Project and Women Achieving Greater Economic Security (WAGES) Aug. 27, 2021 OES WAGES, income, Denver Basic Income Project
OM-CSS-2021-0003 ACSES Access Security Requirements Aug. 27, 2021 CSS ACSES, Security Access, ACSES Security Designees
OM-CSS-2021-0002 Changes to Timeframes for CCCAP Cooperation Aug. 27, 2021 CSS CCCAP rule change, non-cooperation, Child Support Services
OM-EBD-2021-0008 Prevailing Wage for Colorado Works (CW) Subsidized Employment Activities Aug. 24, 2021 EBD Prevailing Wage, Subsidized Employment, Colorado Works Workforce Development, Work Verification Plan
OM-AAS-2021-0003 APS Elder Justice Act Round 2 Aug. 24, 2021 AAS APS, Elder Justice, EJA, Allocation
OM-FEA-2021-0002 LEAP Outreach Incentive Program Aug. 13, 2021 FEA Outreach, Incentive, Low-Income Energy Assistance Program, LEAP, Energy Assistance, Heat, Home
OM-AAS-2021-0002 Amended APS Elder Justice Act
(EJA) Round 1 Funds
Aug. 10, 2021 AAS APS, elder justice, funds
OM-CW-2021-0009 Coordinating with Regional Accountable Entities (RAEs) to Identify Early and Periodic Screening, Diagnostic, and Treatment (EPSDT) Services Providers for Children/Youth in Foster Care Aug. 6, 2021 CW EPSDT, Foster Care, Health, Screening, Services
OM-EBD-2021-0007 Exempt Income Related to the COVID-19 Pandemic Aug. 5, 2021 EBD Child Tax Credit, Jumpstart, Plus-Up, exempt, emergency assistance, CDLE, IRS
OM-EBD-2021-0006 Colorado Department of Labor and Employment (CDLE) DOLE/CUBS/UI/MyUI+ Print Process Aug. 4, 2021 EBD Colorado Department of Labor and Employment (CDLE), Colorado Unemployment Benefits System (CUBS), Unemployment Insurance (UI), Unemployment Insurance Benefits (UIB), MyUI+, SNAP
OM-EBD-2021-0004 Returned Mail Process July 26, 2021 EBD Returned Mail, Colorado Works, Adult Financial, Verification Checklist, Whereabouts Unknown, Out of State, Out of Country
OM-EBD-2021-0005 Colorado Works Workforce Development Multi-Generational Activities July 26, 2021 EBD Temporary Assistance for Needy Families (TANF), Colorado Works (CW); workforce development (WD); multi-generational; multi-gen; 2-Gen; life skills; client declaration; Work Verification Plan (WVP); work activities; Individualized Plan (IP)
OM-DCW/ HCPF-2021-0007 Data Sharing between County Child Welfare and Regional Accountable Entities July 12, 2021

DCW/HCPF

Data Sharing, RAEs, Child Welfare, Medical Coverage, Medicaid, Mental Health Services
OM-CW-2021-0008 HB 21-1094 Foster Youth in Transition Program Initial Implementation July 9, 2021 CW HB 21-1094, Foster Youth in Transition Program, Transition Age Youth, Emancipation, Former Foster Youth, Reentry
OM-ECL-2021-0007 Implementation of 7/1/21 Parent Fee Formula Changes July 1, 2021 ECL CCCAP, Parent Fee, Formula, Rule
OM-EBD-2021-0003 Employment First Program Operations for FFY 2022 June 29, 2021 EBD SNAP E&T, Employment First (EF), Funding, Federal Waiver, ABAWD, the Act, 100% funds, enhanced funding, 50/50 match funding
OM-CFO-2021-0001 State Fiscal Year 2021-22
Preliminary County Allocations CORRECTED VERSION POSTED
June 24, 2021 CFO separate, keywords, with, commasCounty Allocation, Financial Services
OM-ECL-2021-0006 CCCAP State-Established Licensed Provider Daily Tiered Reimbursement Rate Maximums Increase June 16, 2021 ECL CCCAP, increase, State-Established, licensed, provider, tiered, maximums, Regular Rate Type, ceiling rate, tiered, reimbursement, rates
OM-FEAD-2021-0001 Statewide Contract with Goodwill for Administration of LEAP June 14, 2021 FEAD Low-Income Energy Assistance Program, LEAP, Goodwill, MOU, heating, assistance, administration
OM-CW-2021-0006 Face-to-face Contacts with Children, Youth, Parents and Caregivers in Light of COVID-19 June 11, 2021 CW Contacts, Face-to-face, Video Conferencing, COVID-19, Parents, Caregivers, Long Term Intended Caregivers
OM-CW-2021-0005 SFY 2021-2022 Core Services Program Allocation and Plan *NOTE due date is Tue. Aug. 3, 2021 by 5pm.  June 11, 2021 CW Core Services Program
OM-ECL-2021-0004 Child Support Exemption for CCCAP June 11, 2021 ECL CCCAP, Child Support Exemptions, Good Cause, Counties, Child Care Assistance Program
OM-CW-2021-0004 Update Regarding Policy and Procedures Related to Certification and Recertification Requirements June 4, 2021 CW Certification, Monthly Support, Safety, Structured Analysis Family Evaluation
OM-ECL-2021-0005 Internal Controls for Child Care
Assistance Program – Supervisory Review
Process
June 4, 2021 ECL Supervisory Reviews, Case File Reviews, County Case Reviews, Quality Assurance (QA), Colorado Child Care Assistance Program (CCCAP), Improper Payment
OM-AAS-2021-0001 APS Elder Justice Act (EJA) Funds May 18, 2021 AAS APS, elder justice, funds
OM-CP-2021-0001 Child Welfare Grievance Process Concerning the Conduct of County Department Employees and Citizen Review Panel Process May 17, 2021 CP Grievance Process, Citizen Review Panel
OM-OES-2021-0002 SFY 21-22 Memorandum of Understanding Colorado Works and Colorado Child Care Assistance Program May 17, 2021 OES Colorado Works (CW), Colorado Child Care Assistance Program (CCCAP), Memorandum of Understanding (MOU)
OM-CW-2021-0003 Medicaid Category Change Process May 10, 2021 CW IV-E Medicaid, Medicaid Category, Medicaid
OM-ECL-2021-0003 Electronic Colorado Works Child Care Referral Form Apr. 30, 2021 ECL CCCAP, Child Care, Referral, Colorado Works
OM-ECL-2021-0002 ​CCCAP Child Citizenship and Age​ ​Verification Requirements Apr. 21, 2021 ECL ​CCCAP, Citizenship, Qualified Alien, Lawful Permanent Resident, Legal Resident
Child’s Age, Date of Birth, Verification
OM-OBH-CBH-2021-001 ​FFPSA and CYMHTA Assessments Apr. 21, 2021 OBH ​The Family First Prevention Services Act (FFPSA), The Children and Youth Mental Health Treatment Act (CYMHTA), Assessments
OM-EBD-2021-0002 FY 2020-21 County Block Grant Support Fund Request Process Apr. 14, 2021 EBD Colorado Works, TANF, County Block Grant Support Fund, Balance of State
OM-CW-2021-0002  Diligent Recruitment Plan Executive Summary Apr. 12, 2021 CW

Diligent, Recruitment, Retention, Foster Care, Adoption, Kinship Care, Monitoring

OM-ECL-2021-0001 CHATS Data Sharing Apr. 6, 2021 ECL CHATS, CCCAP, API, Interoperability, Data Sharing
OM-CW-2021-0001 Unable to Locate Families During Assessment Mar. 31, 2021 CW Unable to Locate, Documentation, Referral, Assessment
OM-OES-2021-0001 Addressing Reports of Unemployment Insurance Benefits (UIB)
Fraud and Program Action
Feb. 26, 2021 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance
Program (SNAP), unemployment, UIB, fraud, CDLE interface
OM-CFO-2021-0001 State Fiscal Year 2020-21 Child Welfare Allocation Jan. 27, 2021 CFO County Allocation, Child Welfare Block Allocation, Accounting
OM-CSS-2021-0001 Excess Child Support Jan. 21, 2021 CSS Child Support, IV-E Excess, Line 11B on MM-627 ASCES Report
OM-EBD-2021-0001 Noncompliance Closure Due to Not Completing Workforce Individualized Plan and Conciliation Process Jan. 12, 2021 EBD Noncompliance closure, CBMS, Colorado Works, Individualized Plan
2020 Operation Memos
Memo # Memo title Issue date Division Keywords
OM-FEA-2020-0008 County Responsibilities for Maintaining and Analyzing Client Complaints
Client Complaint Log Template 2021
Dec. 29, 2020 FEA Client, Complaint, Pattern, Records, Reporting, SNAP, Trend
OM-OES-2020-0003 Income Withholding Order Issuance for Direct Pay Orders Dec. 22, 2020 OES Income Withholding Order, IWO, Income Assignment, IA, Child Support Services,
Withholding, Notice, Direct Pay, Obligation, Objection
OM-CW-2020-0014 Timeliness of Initial Response to Abuse and Neglect Assessments Dec. 18, 2020 CW Timely Initial Response, CStat, Program Improvement Plan, CQI Workgroup
OM-FEAD-2020-0009 EBT Card Education & PIN Safety Dec. 18, 2020 FEA EBT, card, PIN, education, cloning, skimming, fraud
OM-CW-2020-0013 Safe Haven-Abandoned Infants Dec. 15, 2020 CW  Abandoned Infants; Safe Haven
OM-EBD-2020-0013 Employment First Dual Enrollment Dec. 10. 2020 EBD Employment First (EF), Colorado Works (CW), Temporary Assistance for Needy Families (TANF), Employment and Training (E&T), Code of Federal Regulations (CFR), Third-Party Partners (TPP), Enhanced Funding, Colorado Benefits Management System (CBMS),
Workforce Development (WFD), Program Operators (POs)
OM-EBD-2020-0012 Request for Additional Employment First Supportive Services Dec. 10, 2020 EBD Employment First (EF), Employment and Training (E&T), Code of Federal Regulations (C.F.R.), Third-Party Partners (TPP), Employment First Program Operators (POs), Food and Nutrition Service (FNS)
OM-EBD-2020-0011 Old Age Pension, Aid to the Needy Disabled-Colorado Supplement Cost of Living Adjustment (COLA) Increase for 2021 Dec. 10, 2020 EBD Cost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), Supplemental Security Income (SSI), In-kind Support and Maintenance (ISM), Adult Financial (AF), Colorado Benefits Management System (CBMS), Social Security Administration (SSA), Maintenance of Effort (MOE), State Verification Exchange System (SVES), Eligibility Determination Benefit Calculation (EDBC), State Board of Human Services (SBHS)
OM-FEA-2020-0007 2020-2021 Low-Income Energy Assistance Program (LEAP) Administrative and Outreach Allocations Dec. 3, 2020 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, heating
OM-OES-2020-0002 Referral Process between Colorado Works and Child Support Services for Non-parent Caretaker Cases and Application of Good Cause Nov. 23, 2020 OES Colorado Works, Child Support Services, Cooperation, Kinship, Non-parent Caretaker, Good Cause, Referral
OM-OCYF-2020-0001 County Management of Expunged Records Pending Trails Update Nov. 20, 2020 OCYF  Expungement, expunged, juvenile justice, confidentiality, records, Trail
OM-CW-2020-0012 Re-release of Timely Entry of  Removal End Dates in the State  Automated Case Management System Nov. 9, 2020 CW AFCARS, removal, DYS, commitment, non-certified
OM-EBD-2020-0010 Sponsor Reimbursement Nov. 6, 2020 EBD sponsor, sponsor reimbursement, qualified non-citizens, SAVE, I-864, Colorado Works (CW), Adult Financial (AF), cash assistance, Colorado Benefits Management System (CBMS)
OM-CW-2020-0011 Program Area 6 – Adoption Services Rule Revisions (7.306.511 -7.306.6) Oct. 21, 2020 CW Child Welfare, Adoption, Program Area 6
OM-EBD-2020-0008 FFY21 Food Assistance and Employment First Updates Oct. 15, 2020 EBD Food Assistance, FA, Employment First, EF, Able-Bodied Adult without Dependents, ABAWD
OM-EBD-2020-0007 Internal Controls for Adult Financial & Colorado Works - County Case Review Process Oct. 14, 2020 EBD Quality Assurance (QA), Colorado Works (CW), Adult Financial (AF), County Case Reviews, Work Verification Plan (WVP)
OM-ECL-2020-0006 Revised Colorado Works Child Care Forms Sept. 18, 2020 ECL CCCAP, Colorado Works Child Care, Client Responsibilities Agreement, Colorado Works Referral Form
OM-AAS-2020-0005 Amended APS Allocation Sept. 18, 2020 AAS APS, Allocation
OM-ECL-2020-0005 Revised Low-Income Child Care Client Responsibilities Agreement Sept. 18, 2020 ECL CCCAP, Low-Income Child Care, Colorado Works Child Care, Application, Re-Determination, Client Responsibilities Agreement, Transition, New Rule
OM-AAS-2020-0004 APS Confidentiality Guidelines Sept. 13, 2020 AAS Information sharing, confidentiality, investigation, service provision
OM-CP-2020-0001 Two-Factor Authentication Token Storage Sept. 11, 2020 CP Two-Factor Authentication, 2FA, Tokens, ACSES, CBMS, Trails, CHATS
OM-CW-2020-0010 Substance Exposed Newborn definition of Abuse and Neglect &, Child Protection Task Group Sept. 11, 2020 CW Substance Exposed Newborns, SB20-028, abuse and neglect definitions, SEN rule task group
OM-FEA-2020-0006 FFY21 COLA, Work Registration Updates, Waiver of Recertification Interviews for 24-month SNAP Households Sept. 11, 2020 FEA SNAP, Cost of Living Adjustments, COLA, Work Registration, Employment First,
Waiver, Elderly, Disabled, 24-month certifications, Interviews
OM-FEA-2020-0005 Race Ethnicity Data Collection Sept. 11, 2020 FEA SNAP, Ethnicity, Race, Data, Reporting
OM-CFO-2020-0001 State Fiscal Year 2020-21 Preliminary County Allocations
County Budget Attestation letter
August 31, 2020 CFO County Allocation, Accounting
OM-ECL-2020-0004 To provide counties with additional guidance on covering the cost of care for school-age children enrolled in CCCAP August 21, 2020 ECL CCCAP, Child Care, Authorize, Schedule, Rule, School-Age Children, Remote Learning
OM-FEA-2021-0004 Counties may opt in to the LEAP Outreach Incentive Program, unlocking additional funding. August 17, 2020 FEA Outreach, Incentive, Low-Income Energy Assistance Program, LEAP, Energy Assistance, Heat, Home
OM-EBD-2020-0006 Electronic and Recorded Telephonic Signatures for Adult Financial and Colorado Works programs August 17, 2020 EBD Adult Financial (AF), Colorado Works (CW), Signature, Electronic Signature, Recorded Telephonic Signature
OM-OBH-CBH-2020-0001 CMHC Contract Compliance-Inability to serve Individuals with high behavioral health needs Aug. 5, 2020 OBH OBH, CBH, Colorado Mental Health Centers (CMHCs), Assertive CommunityTreatment (ACT), C.R.S. 27-66-105 2.e. and 3, Momentum, Transition Specialist, Forensic
Community Based Services, Outpatient Competency Restoration, Permanently Incompetent to Proceed, Compliance, Contract, Evidence-Based Practices (EBP) KIT, Dartmouth scale, Emergency/Crisis Services, fidelity monitoring, SB 19-222
OM-ECL-2020-0003 Child Care for School-Age Children August 11, 2020 ECL CCCAP, Child Care, Authorize, Schedule, Rule, School-Age Children
OM-EBD-2020-0005 Tax Intercept Program July 29, 2020 EBD Income Tax, Intercept, SNAP, Colorado Works, County Diversion, Adult Financial
OM-CW-2020-0009 Procedure for Sharing Information Received from CBI and FBI for Foster Care, Adoption, and Non-Certified Kinship Care July 22, 2020 CW Adoption, Criminal History, Foster Care, Information Sharing, Non-Certified Kinship Care, Protocol
OM-CW-2020-0008 Providing resources for counties to improve the safety, permanency and well-being of Colorado’s children, youth and families. July 16, 2020 CW Core Services Program
OM-ECL-2020-0002 Colorado Child Care Assistance
Program (CCCAP)
July 14, 2020 ECL Executive Order, Department, CCCAP, Parent fee, Formula, Rule, Implementation
OM-EBD-2020-0004 Supplemental Security Income Reimbursement for the Colorado Works Program July 13, 2020 EBD Supplemental Security Income (SSI), Colorado Works (CW), Social Security Administration (SSA)
OM-OAS-2020-0001 Records Retention and Management June 29, 2020 OAS Records, Retention, Management, Archives
OM-EBD-2020-0003 Discontinuing the Disability Navigator Program
(AND Navigator)
June 24, 2020 EBD Disability Navigator, Aid to the Needy Disabled - State Only (AND-SO), House Bill 19-1223 (HB 19-
1223)
OM-AAS-2020-0002 APS Allocation for FY 2020-21 June 23, 2020 AAS APS, Allocation
OM-CSS-2020-0001 ACSES Access Security Requirements June 12, 2020 CSS ACSES, Security Access, ACSES Security Designees
OM-FEA-2020-0003 Revised 2019-2020 Low Income Energy Assistance Program (LEAP) Administrative and Outreach Allocations May 29, 2020 FEA low-income energy assistance, LEAP, COVID-19, coronavirus, pandemic, CARES, LIHEAP, allocation, outreach, budget, pilot, heat, heating
OM-OES-2020-0001 Electronic and Telephonic Signatures for Adult
Financial, Colorado Works, and Food Assistance
May 1, 2020 OES Adult Financial, Colorado Works, Food Assistance, Signature, Electronic Signature,
Telephonic Signature, COVID-19 Pandemic
OM-ECL-2020-0001 Implementation of Temporary
State-Wide Policy Changes Due to COVID-19
Apr. 30, 2020 ECL COVID-19, CCCAP, Job Search, Re-determination, CHATS, Extended eligibility period,
Authorization
OM-PSO-2020-0001

Child Fatality Review Team (CFRT) CaseSpecific Reports
Distribution to County Board of Human Services

Mar. 13, 2020 PSO Administrative Review Division, Child Fatality Review Team, Reports
OM-FEA-2020-0002 Statewide Contract with Goodwill - LEAP Mar. 10, 2020 FEA Low-Income Energy Assistance Program, LEAP, Goodwill, MOU
OM-AAS-2020-0001 Caseload Average Equation Mar. 4, 2020 AAS Caseload average, equation
OM-CW-2020-0007 Program Area 6 – Adoption Services Rule Revisions (7.306-7.306.33) Feb. 25, 2020 CW Child Welfare, Adoption, Program Area 6
OM-CW-2020-0006 Using the Roadmap to Success Format in Legacy Trails Feb. 20, 2020 CW Roadmap to Success, Trails Modernization,
Independent Living Plan, youth services
OM-EBD-2020-0002 Adult Financial Modernization Feb. 10, 2020 EBD Adult Financial (AF) Modernization, Adult Financial Modernization
Roadshow, Adult Financial, Quality Assurance (QA) Process
OM-EBD-2020-0001 Timeframe to Enter Applications / Redeterminations (RRRs) into CBMS Feb. 5, 2020 EBD Application Initiation (AI), Colorado Benefits Management
System (CBMS), Redetermination (RRR)
OM-FEA-2020-0001 : EBT Direct Deposit Enrollment Forms Feb. 4, 2020 FEA CBMS, CCCAP, Trails, LEAP, KeyBank,
ACH, EBT, Direct Deposit, Cash benefits
OM-CW-2020-0005 Diligent Recruitment Plans for Foster and Adoptive Parents and Subsequent Monitoring Jan. 29, 2020 CW Diligent, Diversity, Monitoring, Plan and Recruitment
OM-CW-2020-0004 CPA-Diligent Recruitment Plans for Foster and Adoptive Parents and Subsequent Monitoring Jan. 29, 2020 CW Diligent, Diversity, Monitoring, Plan and Recruitment
OM-CW-2020-0003 Response Time for Referrals Assigned for Assessment Jan. 29, 2020 CW ROM, Response Time, CStat, Initial, Subsequent
OM-CW-2020-0002 Family First Prevention Services Act(FFPSA) Case Plan Rule Revisions Jan. 16, 2020 CW FFPSA, case, plan, prevention, services
OM-CW-2020-0001 Safe Haven-Abandoned Infants Jan. 14, 2020 CW Abandoned Infants, Safe Haven
2019 Operation Memos
Memo # Memo title Issue date Division Keywords
OM-CW-2019-0029 ICWA Training Requirements Dec. 31, 2019 CW Training, ICWA, Child Welfare Supervisors
OM-CW-2019-0028 Dedicated Accounts for Children in Foster Care 2013 memo Dec. 23, 2019 CW Foster Care, Dedicated Trust Accounts, Child Support
OM-CW-2019-0027 Interim Action Needed to Meet Qualified Residential Treatment Program Standards Dec. 16, 2019 CW Family First Prevention Services Act, Qualified Residential Treatment Program, Residential Child Care Facility, Rules, Standards
OM-CW-2019-0026 Reinstatement of Parental Rights Dec. 16, 2019 CW Reinstatement, Termination, Return Home, Permanency, Assessment
OM-OES-2019-0002 Internal Controls for Colorado Works - County Process Dec. 13, 2019 OES Quality Assurance (QA), Quality Improvement (QI), Colorado Works (CW), Case Reviews, Work Verification Plan (WVP)
OM-EBD-2019-0006 Locating Supportive Service Requests Submitted in Salesforce/CBMS Through My CO Benefits Dec. 5, 2019 EBD Supportive Services, Issuing, Salesforce, Colorado Works, Employment First
OM-EBD-2019-0005 Old Age Pension, Aid to the Needy Disabled-Colorado Supplement, and Adult Foster Care Cost of Living Adjustment(COLA) Increase for 2020 Dec. 5, 2019 EBD Cost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), Adult Foster Care (AFC), In-kind Support and Maintenance (ISM), Grant Increase, Adult Financial (AF)
OM-EBD-2019-0004 Maintenance of Effort (MOE) 12/2019 Dec. 5, 2019 EBD Maintenance of Effort (MOE), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), Home Care Allowance (HCA), Adult Financial (AF)
OM-CW-2019-0025 Clarification of Practice for Placement with Kin Dec. 4, 2019 CW emergency placement, kinship care, kinship foster care home, kinship living arrangements, non-certified kinship care, out- of-home, and removal
OM-CW-2019-0024 Labor Trafficking as Child Abuse and
Neglect
Dec. 4, 2019 CW Human Trafficking, Labor Trafficking
OM-PSO-2019-0001 CSS Quality Assurance Requirements Nov. 18, 2019 PSO Quality Assurance, Finding, Rebuttal
OM-CW-2019-0023 Non-Certified Kinship Care Review Process Nov. 15, 2019 CW Non-certified kinship care, review process, background check, emergency placement, non-certified kinship care, safety plans, sample, appeal
OM-FEA-2019-0012 2019-2020 Low Income Energy Assistance Program (LEAP) Administrative and Outreach Allocations Nov. 14, 2019 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, pilot, heat, heating
OM-FEA-2019-0011

Attachment
FFY2020 SNAP Claims Review Nov. 1, 2019 FEA Claims, Change Reporting, Compliance, Management Evaluations, Overpayment, Review, SNAP
OM-FEA-2019-0010 Quality Assurance Education during Eligibility Interviews Oct. 24, 2019 FEA Compliance, Food Assistance, Interviews, Management Evaluation, Rights
and Responsibilities, SNAP, Quality Assurance (QA)
OM-OES-2019-0001 Verification of Non-Citizen Status in SAVE Oct. 22, 2019 OES Systematic Alien Verification for Entitlements (SAVE), United States Citizenship and Immigration Services (USCIS), Non-Citizens, Cuban and Haitian Entrants, Food Assistance, Verification, Colorado Works, Adult Financial
OM-CW-2019-0022 Child Welfare (CW)/ Adult Protective Services (APS) Information Sharing and Confidentiality Sept. 12, 2019 CW Information sharing, confidentiality, assessment, child welfare (CW), adult protection services (APS)
OM-FEA-2019-0009 LEAP Outreach Incentive Program Pilot Sept. 9, 2019 FEA Outreach, Inventive, LEAP, Energy Assistance, Heat, Home
OM-FEA-2019-0008 EBT Mail Card Issuance Sept. 9, 2019 FEA EBT, EBT Mail Card Issuance, over-the-counter, initial, replacement, eligibility staff, EBT clerk
OM-CFO-2019-0001 Unliquidated Obligations of Administrative Costs Sept. 5, 2019 CFO Unliquidated Obligations, Accruals, Period of Performance
OM-CW-2019-0021 Sibling Foster Youth Contact and Bill of Rights Aug. 29, 2019 CW Foster, Youth, Sibling, Rights
OM-EBD-2019-0003 Referral Process between Colorado Works and Child Support Services for Non-parent Caretaker Cases and Application of Good Cause Aug. 15, 2019 EBD Colorado Works, Child Support Services, Cooperation, Kinship, Non-parent Caretaker, Good Cause, Referral
OM-FEA-2019-0007 Posting the "Right to File" Notice Aug. 15, 2019 FEA Compliance, Food Assistance,
Management Evaluation, Right to File, SNAP
OM-CW-2019-0020 Colorado Adoption Resource Registry (CARR) Aug. 6, 2019 CW Colorado Adoption Resource Registry, Exclusion, Registration, Adoptive Family, Recruitment, Child Specific, Colorado Heart Gallery, The Adoption Exchange, TAE, COHG
OM-CW-2019-0019 Permanent Home Statutory Change July 26, 2019 CW Permanency Planning (Permanent Home Finding), Dependency and Neglect cases
OM-EBD-2019-0002 Employment First Program Operations for FFY 2020Memo July 26, 2019 EBD SNAP E&,T, Employment First, Funding, Federal Waiver, Labor Surplus
Areas, ABAWD, 15% exemptions, 100% funds, enhanced funding, 50/50 match funding
OM-CW-2019-0018 Indian Child Welfare Act Revised Colorado State Statutes July 17, 2019 OCYF Indian Child Welfare Act, ICWA
OM-OPSO-2019-0001 FY 2019 County Budget July 16, 2019 OPSO  
OM-OPSO-2019-0001 State Fiscal Year 2019-20 Preliminary County Allocations July 16, 2019 OPSO County Allocation, Accounting
OM-CW-2019-0017 Developmental Screening Requirements July 3, 2019 CW Developmental Screen, CAPTA, Early Intervention
OM-EBD-2019-0001 Address Confidentiality Program June 26, 2019 EBD ACP, Address Confidentiality Program, Domestic Violence
OM-CW-2019-0016 Interim Action Needed to Meet National Model Foster Home Licensing Standards June 7, 2019 CW Carbon monoxide, Co-sleep/Bed-share, Foster home, Immunizations, Model standards, Swimming pool
OM-CW-2019-0015 SFY 2019-2020 Core Services Program Allocation and Plan June 5, 2019 CW The Core Services Program
OM-FEA-2019-0006 Notice of Intent to File a Hearing Exception June 3, 2019 FEA Appeals, Exceptions, Fair Hearings, Federal Compliance, Food Assistance, Initial Decision, IPVs, Office of Appeals, Office of Administrative Courts, SNAP
OM-AAS-2019-0003 APS Training Guidelines June 3, 2019 AAS APS, Training
OM-FEA-2019-0005 KeyBank Disclosure Requirements
Download enrollment form (English)
Download enrollment form (Spanish)
May 30, 2019 FEA KeyBank, KeyBank Prepaid Debit Card, Disclosure, Prepaid Rule, Child Care Assistance, Child Welfare
OM-CW-2019-0014 Child Welfare and Colorado State Patrol Cooperative Agreement May 13, 2019 CW Referral, Assessment, Law Enforcement, Investigation, Abuse and Neglect Report
OM-FEA-2019-0004 Transition to Annual CAP Review Cycle for Counties May 7, 2019 FEA Compliance, Corrective Action Plan (CAP), Food Assistance, Management Evaluations, SNAP
OM-CW-2019-0011 Program Area 4 - Program for Youth in Conflict Rule Implementation May 6, 2019 CW Child Welfare, Youth in Conflict, Program Area 4
OM-CW-2019-0012 Clarification of Rules Pertaining to SB15-087 Safe Placement of Children in Foster Care Homes May 6, 2019 CW

Background check, disqualifying factor, emergency placement, foster care home, kinship foster care home, non-certified kinship care, safety plans

OM-AAS-2019-0001 Training Guidelines and Requirements May 1, 2019 AAS Training, APS, CPS, Initial Training, Recertification, Annual Training
OM-CW-2019-0010 Calabrese Youth Center- Admission, Discharge, and Reimbursement April 29, 2019 CW Laradon, Calabrese, eligibility, referral, application, admission, duration of treatment, discharge, placement, reimbursement
OM-CW-2019-0009 Caseworker Visits with Parents and Caregivers April 26, 2019 CW contacts, parents, caregivers, prospective permanent caregivers
OM-FEA-2019- 0003 Civil Rights Complaints Procedures April 24, 2019 FEA Civil Rights, Complaint, Food and Nutrition Service, Food Assistance, FNS, SNAP
OM-CW-2019-0008 Diligent Recruitment Plans for Foster and Adoptive Parents and Subsequent Monitoring (CORRECTION) March 21, 2019 CW Diligent, Diversity, Monitoring, Plan, and Recruitment
OM-CW-2019-0007 CPA-Diligent Recruitment Plans for Foster and Adoptive Parents March 21, 2019 CW Diligent, Diversity, Monitoring, Plan, and Recruitment
OM-CW-2019-0006 Clarification of Institutional Referral Process March 8, 2019 CW Child Care, Child Welfare, Protective Services, Institutional, referral
OM-FEA-2019-0002 FNS Performance Incentive Bonus Funds March 7, 2019 FEA SNAP, Food Assistance, CAPER, Timeliness, Incentive, Bonus
OM-FEA-2019-0001 Statewide Contract with Discover Goodwill March 7, 2019 FEA Low-Income Energy Assistance Program, LEAP, Discover Goodwill, MOU
OM-ECL-2019-0001 CCCAP State Established Provider Reimbursement Rates (SFY 2019-20) March 1, 2019 ECL CCCAP, child care, provider reimbursement rate
OM-CW-2019-0005 Implementation of 7.205(B)(3) Safety Assessment at Case Closure Feb. 25, 2019 CW Safety, assessment, case, closure
OM-CW-2019-0004 The Colorado Safety Assessment Tool, Documentation, Timing and Elements Jan. 29, 2019 CW Colorado Family Safety Assessment tool, information
gathering, tabs, current and impending danger, case closure
OM-CW-2019-0003 Collaborative Management Data Collection Jan. 22, 2019 CW Collaborative Management, data collection
OM-CW-2019-0002 Safe Haven-Abandoned Infants Jan. 10, 2019 CW Abandoned Infants, Safe Haven
OM-CW-2019-0001 Claiming Title IV-E for Youth 18-21 Years Old Jan. 3, 2019 CW IV-E, age requirement
2018 Operation Memos
Memo # Memo title Issue date Division Keywords
OM-CW-2018-0030 Security Freezes Allowed in HB18-1233 that may Impact Accessing Information from Consumer Reporting Agencies for Youth Age 14 and Older who are in Foster Care, with Additional Information about Public Law 115-174 Regarding the Economic Growth, Regulatory Relief, and Consumer Protection Act Dec. 18, 2018 CW Consumer reporting agency, CRA,
freeze, legislation
OM-EBD-2018-0009 50/50 Reimbursement Dec. 18, 2018 EBD Employment First, EF, 50/50 reimbursement funds, Federal Match, Third party partners
OM-FEA-2018-0016 EBT Annual Second Party Review Contracts Dec. 17, 2018 FEA Electronic Benefits Transfer, EBT, EBT card, eligibility, issuance, separation of duties,
Second Party Review, SPR, Supplemental Nutrition Assistance Program, SNAP
OM-FEA-2018-0015 SNAP 2018 Nondiscrimination Statement Dec. 17, 2018 FEA Food and Nutrition Service, FNS, Nondiscrimination Statement, NDS, U.S. Department of Agriculture, USDA
EM-ECL-2018-0004 CCCAP Application/Redetermination Revision Dec. 14, 2018 ECL CCCAP, Application, Redetermination, Counties, Revised, Child Care Assistance Program, CHATS
OM-CW-2018-0029 Implementation of 7.205(B)(3) Safety Assessment at Case Closure Dec. 10, 2018 CW Safety, assessment, case, closure
OM-CW-2018-0028 Requirements and Consideration When Increasing the Capacity of Children/Youth in a Foster Care Home Dec. 7, 2018 CW Capacity, foster care home, foster
parent, placement, preferences

Information memos

Information memos provide important information for the counties that is strictly informational and timely. Examples include announcements of grants that counties may apply for, posting of a Request for Proposal, a cancelled webinar or training, etc. Information memos are active for one year, after one year, they are archived and then re-issued if necessary.

2022 Information Memos
Memo # Memo title Issue date Division Keywords
IM-CW-2022-0002 Institutional Referral & Assessment Rules Feedback Sessions Jan. 25, 2022 CW Child Welfare, Institutional Referral, Assessment Practice, Public Feedback
IM-CW-2022-0001 HB 21-1094 Notice of Rules Publication Jan. 14, 2022 CW Foster Youth in Transition Program, Rules, HB 21-1094
IM-FEA-2022-0001 SNAP Incentive Funds Reallocation Jan. 12, 2022 FEA Supplemental Nutrition Assistance Program (SNAP)
IM-EBD-2022-0001 Agreement Not To Sponsor (ANTS) Form Not Required Jan. 5, 2022 EBD Non-Citizen, Sponsor, Affidavit of Support, Agreement not to Sponsor (ANTS)
         
2021 Information Memos
Memo # Memo title Issue date Division Keywords
IM-ECL-2021-0004 CCCAP Rule Public Comment Period Dec. 30, 2021 ECL CCCAP, Rules, Public Comment
IM-CW-2021-0070 Core Services Program Rule Review Workgroup Dec. 22, 2021 CW Core Services Program
IM-EBD-2021-
0008
Colorado Works Leavers Survey Study Dec. 21, 2021 EBD Colorado Works (CW), Temporary Assistance for Needy Families (TANF), survey, study
IM-ECL-2021-0003 CCCAP Performance Measures Dec. 15, 2021 ECL Performance, Monitoring, Measures, Program, Administration, CCCAP
IM-CW-2021-0069 C-Stat Reunification Goals Dec 15, 2021 CW Family Engagement Meeting, Safety Assessment, Reunification
IM-OCYF-2021-0003 Foster Care & Adoption Certification Specialties Dec. 8, 2021 OCYF Foster Care, Adoption, Recruitment, Retention, Certification, Child Placement Agencies, Licenses
IM-EBD-2021-0007 2022 Employment and Benefits
Division Communication Schedule
Dec. 8, 2021 EBD Colorado Works, Colorado Works Workforce Development, Adult Financial, Employment First, Forums, ET Phone-in, Employment and Training, Revisioned rule, training schedule
IM-QAQI-2021-0005 Administrative Review Division Qualified Residential Treatment Program Placement Reviews Dec. 3, 2021 QAQI Colorado Department of Human Services, Quality Assurance, ARD, QRTP, Family First Prevention Services Act, FFPSA, Placement, Review
IM-CW-2021-0068 HB 21-1094 IV-E Rules Public Feedback Sessions Dec. 1, 2021 CW Foster Youth in Transition Program, Rules, Feedback Sessions, HB 21-1094
IM-CW-2021-0067 County Holiday Calculations in ROM (Results Oriented Management) Nov. 30, 2021 CW County Holidays, ROM, Initial Response, Calculate, Hotline, HCCC
IM-CW-2021-0066 Secondary Trauma Resources for County Child Welfare Staff Nov. 30, 2021 CW Trauma, Secondary, Resources, Monthly Caseworker Visit (MCV), Retention
IM-CW-2021-0065 ICPC Placements & Trial Home Visits Clarifications Nov. 24, 2021 CW Interstate Compact on the Placement of Children, ICPC, Out-of-State Placements, Trial Home Visits, Visits out-of-State, ICPC Regulation 9
IM-CW-2021-0064 Notification of a New ROM Report Regarding Length of Stay in Non-certified Kinship Homes Nov. 17, 2021 CW County Custody, Length of Stay, Non-certified Kin, ROM Report
IM-OCYF-2021-0002 Annual Profile Justification Procedures Nov. 16, 2021 CW Access Control, Audit, Certification, OIT, Security, Trails
IM-CW-2021-0063 Pfizer Vaccine Nov. 10, 2021 CW Vaccine, COVID-19, Coronavirus, Pandemic, Children
IM-CW-2021-0062 Entering Correct Dates & Times in Out-of-Home Service Authorizations Nov. 4, 2021 CW Foster Care, Kinship, Kinship Foster Care, Provider
IM-EBD-2021-0006 Maintenance of Effort (MOE) December 2021 Oct. 29, 2021 EBD Maintenance of Effort (MOE), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), Home Care Allowance (HCA), Adult Financial (AF)
IM-CW-2021-0061 Adoption Stability - Section 26-7-103, C.R.S Oct. 28, 2021 CW Adoption, Adoption Assistance
IM-CW-2021-0060 Foster Youth in Transition Resources Oct. 28, 2021 CW Foster Youth in Transition, Voluntary Services Agreement, Spanish, Office of the Child’s Representative
IM-CW-2021-0059 Supervisors Learning Exchange Oct. 26, 2021 CW Supervisor Learning Exchange, SLC, CWTS
IM-CW-2021-0058 Plans of Safe Care (PoSC) Oct. 22, 2021 CW Substance Exposed Newborn (SEN), Plans of Safe Care, CARA, CAPTA
IM-CW-2021-0057 Time-Limited Task Group Regarding Improving Placement Stability Oct. 19, 2021 CW Placement Stability, Youth, Children, PIP, CQI
IM-CW-2021-0056 Statewide Qualified Residential Treatment Program (QRTP) Rate Setting Recommendations Oct. 18, 2021 CW Family First, QRTP, Provider Rates
IM-CW-2021-0055 Driver Education Course Reimbursement for Foster Youth Oct. 6, 2021 CW Foster Care, Driver Education, Reimbursement, County Financial Management System (CFMS) Codes
IM-CW-2021-0054 Foster Youth in Transition Program Office Hours and Peer-to-Peer Learning Oct. 5, 2021 CW Foster Youth in Transition Program, HB 21-1094, Office Hours
IM-CW-2021-0053 *Correction* Collaborative Management Program Incentive Fund County Site 2021 Distribution of SFY 2020-21 Earned Funds Sept. 28, 2021 CW Collaborative Management, Incentive Fund, CMP
IM-ECL-2021-0002 Colorado Child Care Assistance Federal Poverty Guidelines and State Median Income Updates Sept. 13, 2021 ECL Colorado Child Care Assistance Program (CCCAP), State Board of Human Services, Federal Poverty Guideline (FPG), State Median Income (SMI), Child Care Automated Tracking System (CHATS), Office of Early Childhood (OEC)
IM-CW-2021-0052 Prevention and Intervention Cash Fund - BOS Sept. 3, 2021 CW Prevention, Funds, BOS
IM-CW-2021-0051 Child Welfare Educational Stability Allocations for SFY22 Sept. 3, 2021 CW School Stability, Transportation, Education, HB 18-1306, ESSA
IM-CW-2021-0050 Predictive Analytics Sept. 3, 2021 CW Adoption, Permanency, Legally Free, Predictive Analytics
IM-CW-2021-0049 FY 2021 County Parental Fee Refunds Aug. 31, 2021 CW 2021, County, Parental, Fee, Refund, 1991
IM-CW-2021-0048 Affidavit of Identity to Obtain Colorado Identification Cards for Foster Youth Aug. 30, 2021 CW Affidavit of Identity, Identification Cards, DMV
IM-CW-2021-0047 Chafee Program Services Plan FFY22 Aug. 27, 2021 CW Chafee, Annual Plan
IM-CW-2021-0046 Adoption Assistance Worksheet Task Group Aug. 24, 2021 CW Adoption, Adoption Assistance, Adoption Rates
IM-CW-2021-0045 HB 21-1094 Implementation Rules Public Feedback Sessions Aug. 23, 2021 CW Foster Youth in Transition Program, Rules, Feedback Sessions, HB 21-1094
IM-CW-2021-0043 Foster and Adoptive Parents and Non-Certified Kinship Caregivers Online Training Opportunity SFY 2022 Aug. 6, 2021 CW Online, Professional Development, Training
IM-EBD-2021-0005 The Pandemic Emergency Assistance Fund (PEAF) Aug. 5, 2021 EBD Colorado Works (CW), Basic Cash Assistance (BCA), Temporary Assistance for Needy Families (TANF), Emergency Payment, Supplemental Payment, American Rescue Plan
Act (ARPA), Pandemic Emergency Assistance Fund (PEAF)
IM-OCYF-2021-0001 SFY 21-22 Local Innovation Fund Aug. 3, 2021 OCYF Local Innovation, Funding, Grants, Recruitment and Retention
IM-CW-2021-0042 Training & Technical Assistance for Credit Remediation and Promoting Healthy Credit Education for Youth in Foster Care in SFY 2022 Aug. 2, 2021 CW Consultation, Credit History, Foster Care, Inaccuracies, Remediation
IM-CW-2021-0041 SFY 2022 Catastrophic Liability Insurance for Foster Care Homes Certified by County Departments of Human/Social Services July 30, 2021 CW Catastrophic, County Foster Care Homes, Insurance, Liability
IM-CW-2021-0040 Confidentiality Volume VII Rule Writing Workgroup July 30, 2021 CW Confidentiality
IM-OBH-CBH-2021-0006 CYMHTA and COACT HFW Collaboration Information Memo July 19, 2021 OBH-CBH The Children and Youth Mental Health Treatment Act (CYMHTA), COACT Colorado/High Fidelity Wraparound (HFW)
IM-CW-2021-0039 IDD Stepdown Providers July 15, 2021 CW Laradon, Calabrese, CYC, Referral, Placement, Stepdown, Waitlist, Reimbursement, IDD, Intellectual & Developmental Disabilities
IM-CSS-2021-0001 Reissuance of CSS printing authority memo from 2018 July 14, 2021 CSS Department of Labor and Employment, DLE UI, printing records, modification, MOU.
IM-CW-2021-0038 Resuming Adoption and Non-certified Kinship Care reviews in July 2021 July 12, 2021 CW Adoption, Background Checks, Non-certified Kinship Care, Reviews
IM-ECL-2021-0001 Licensed Provider Monthly Absence Payment Increase July 12, 2021 ECL CCCAP, Child Care Provider, Absences
IM-CW-2021-0031 CORRECTION - Maximizing Medicaid for Children and Youth who enter Out of Home Care July 12, 2021 CW Medicaid, Out-of-Home, Entitlement
IM-QAQI-2021-0004 Child and Adult Mistreatment Dispute Review Section - Electronic File Sharing MOVEit July 9, 2021 QAQI Colorado Department of Human Services, Quality Assurance, ARD, File Sharing, eFile. MOVEit, CAMDRS
IM-CW-2021-0037 SFY 2022 Permanency Incentive Fund (corrected version) July 2, 2021 CW Adoption, Allocation of Parental Responsibilities, Guardianship, Permanency
IM-CW-2021-0036 Approved Colorado Home Study Vendor List June 25, 2021 CW Adoption, Foster Care and Kinship, SAFE home studies, Vendors
IM-CW-2021-0035 FY 2021-22 Rate Increase (Correction) June 25, 2021 CW Provider, Rate, Rate Increase, Correction to IM-CW-2021-0032 (now archived)
IM-CW-2021-0034 Clarification of the 3/1/21 Kinship Care Rules June 23, 2021 CW Non-certified Kinship Care, County Custody, Certification
IM-CW-2021-0033 Change of Venue Checklist and Updates June 23, 2021 CW Venue, Checklist, Change of Venue
IM-CW-2021-0030 Demographic Collection and Recording in Trails, Sex Assigned at Birth June 16, 2021 CW Demographics, LGBTQ+, Race, Ethnicity, Gender, Sex Assigned at Birth, Equity, Diversity, Inclusion, Data Collection
IM-CW-2021-0029 HB 21-1094, Foster Youth
Transition Program Rules Task Group
June 16, 2021 CW Former Foster Youth, Extended Foster Care, Reentry
IM-CW-2021-0028 Entering Multiple Service Types in Foster Care Provider Records June 14, 2021 CW Foster Care, Kinship, Kinship Foster Care, Provider
IM-CW-2021-0026 Additional General Fund for Core Services PA3 Counties June 11, 2021 CW Core Services, General Fund, OEC, SafeCare, Fiscal Year (FY) 2020-21 Child Welfare Closeout
IM-CW-2021-0027 Visitation Guidelines June 11, 2021 CW Visitation, COVID-19, Parents, Caregivers, Youth, Children
IM-CW-2021-0025 Pfizer Vaccine 12 + Division of Child Welfare June 1, 2021 CW Vaccine, COVID-19, Coronavirus, Pandemic
IM-CW-2021-0024 OOH & Congregate Care Information Sharing Policies and Processes Work Group May 28, 2021 CW Congregate Care, Out-of-Home Placements, Placement Services
IM-CW-2021-0023 Institutional Abuse Rule Writing May 28, 2021 CW Referral, Institutional Abuse and Neglect, Facility, Provider
IM-CW-2021-0022 Plans of Safe Care May 26, 2021 CW Substance Exposed Newborn (SEN), Plans of Safe Care, CARA, CAPTA
IM-CW-2021-0021 Independent Assessment (IA) Volume VII Rule Writing Workgroup May 14, 2021 CW Independent Assessment, Independent Assessor
IM-EBD-2021-0003 Maintenance of Effort (MOE)
June 2021
May 13, 2021 EBD Maintenance of Effort (MOE), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), Home Care Allowance (HCA), Adult Financial (AF)
IM-CW-2021-0020 Status of Child Welfare Training for 2021 and 2022 May 7, 2021 CW Training, Certification, Recertification
IM-CW-2021-0019 Human Trafficking Task Group May 3, 2021 CW Human Trafficking, Sex Trafficking, Labor Trafficking, Human Trafficking Task Group (HTTG)
IM-AAS-2021-0003 APS Statewide Quality Assurance Apr. 28, 2021 APS QA, APS
IM-CW-2021-0018 2021 200% of Poverty Level Apr. 28, 2021 CW 200% of Poverty Level, Title XX
IM-QAQI-2021-0003 A Guide for Internal Reviews for
Fatal, Near Fatal, or Egregious Incidents
of Child Maltreatment
Apr. 28, 2021 QAQI Administrative Review Division, Child Fatality Review Team, Internal Review,
Written Reports
​IM-CW-2021-0017 Mitigation Applications FY 2021 ​Apr. 26, 2021 CW ​Allocation, Mitigation, BOS Counties, Mitigation Form
​IM-CW-2021-0016 IV-E Eligibility in Adoption Assistance for Children and Youth who were in the custody of relatives at the time of Termination of Parental Rights Apr. 21, 2021 CW ​Adoption, Medicaid
​IM-QAQI-2021-0002 Administrative Review Division Review Participation Guideline and Confidentiality Agreement Apr. 16, 2021 QAQI ​Administrative, Review, Confidentiality, Agreement, Quality Assurance
IM-EBD-2021-0002 Fiscal Year 2020-21 County TANF Transfer Preference Memo Apr. 15, 2021 EBD Close-out, TANF Preference, TANF Transfers
IM-CW-2021-0015 Chafee Program Supplemental Funding FFY21 Apr. 13, 2021 CW Chafee, Supporting Foster Youth and Families through the Pandemic Act, Division X, Supplemental Funding, H.R. 133
IM-CW-2021-0014 Convening of Safe Haven Rule Writing Committee Apr. 13, 2021 CW Safe Haven, Abandoned Infants
IM-CW-2021-0013 SB 20-106 Implementation Rules Apr. 13, 2021 CW ​PA4, PA5, Homeless Youth, Unaccompanied Youth, Runaway Youth
IM-FEA-2021-0001 ​Additional Funding Available for the Extended LEAP Heating Season Apr. 12, 2021 FEA low-income, energy, assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, heating, season, extension, COVID-19, pandemic
IM-EBD-2021-0001 ​Updated Employment First Federal Fiscal Year 2021 Allocation Letter Apr. 5, 2021 EBD

​​Supplemental Nutrition Assistance Program (SNAP) Employment and Training (E&T), Employment First (EF), Food and Nutrition Service (FNS), Able-Bodied Adults without Dependents (ABAWD), State-operated Model, Voluntary Program, Program Operator (PO), Federal Fiscal Year 2021 (FFY21)​ 

IM-CW-2021-0012 Convening of Child Welfare Prevention Task Group Mar. 24, 2021 CW Prevention, FFPSA, Family First, PA3
IM-CW-2021-0011 Claiming Title IV-E for Youth 18 Years Old or Over During the COVID-19 Pandemic and Re-Entry Into Foster Care Mar. 16, 2021 CW Title IV-E, Youth 18 Years of Age, COVID-19, Re-Entry, Foster Care
IM-CW-2021-0010 Feedback Requested Regarding Proposed Legislation Mar. 9, 2021 CW ICWA, Federally Recognized Tribe, Foster Home
IM-CW-2021-0009 Kinship Care Rule Training Mar. 9, 2021 CW Non-Certified Kinship Care, Custody, Certification
IM-CW-2021-0008 Annual Minimum Wage Change Mar. 9, 2021 CW Title IV-E, Minimum Wage, 2021
IM-OES-2021-0001 Creation of a Time-Limited Work Group to Explore Elimination or Changes to the Child Support Referral Process from Child Welfare Mar. 9, 2021 OES child support, debt, establishment, foster care child support order, foster care fee order, IV-D, IV-E
IM-QAQI-2021-0001 Administrative Review Division - Adult Protective Services Screen-Out Review Mar. 9, 2021 QAQI Colorado Department of Human Services, Adult Protective Services, APS, Quality Assurance, Screen-Out
IM-CP-2021-0002 COVID Vaccine Interest for Human
Service Workers
Mar. 4, 2021 CP COVID, COVID-19, vaccine, interest, Human services, Children’s Hospital
IM-CW-2021-0007 Training Certification & Recertification Memo Feb. 22, 2021 CW Certification, Recertification
IM-CW-2021-0006 Consulate Memorandum of Understanding Feb. 19, 2021 CW MOU, Consulate, Mexico, Honduras, Guatemala, and El Salvador
IM-CW-2021-0005 Update to Substance Exposed Newborn and Plans of Safe Care Feb. 19, 2021 CW Substance Exposed Newborn (SEN), Plans of Safe Care, CARA, CAPTA
IM-CW-2021-0004 Prevention & Intervention Cash Fund – Uncommitted Balance for Certain Balance of State Counties Feb. 5, 2021 CW Prevention & Intervention Funding; 12 CCR 2509-5, Rule 7.425.1; Certain Balance of State Counties; Prevention & Intervention Cash Fund SFY 2020-21
IM-AAS-2021-0002 APS Oversight Plan Feb. 2, 2021 AAS APS, oversight, performance
IM-CW-2021-0003 Approved Colorado Home Study Vendor List Feb. 2, 2021 CW Adoption, Foster Care and Kinship, SAFE home studies, Vendors
IM-AAS-2021-0001 APS Client Services Funds Spending
Authority
Jan. 21, 2021 AAS APS, client services, funding
IM-CW-2021-0002 County Holiday Calculations in ROM (Results Oriented Management) Jan. 14, 2021 CW Calculate, County Holidays, ROM, Initial Response
IM-CW-2021-0001 Time-Limited Task Group to Increase Kinship Foster Care Resources and Reduce Certification and Permanency Barriers Jan. 12, 2021 CW Barriers, Certification, Kinship, Kinship Foster Care, Resources
IM-CP-2021-0001 Federal  COVID Relief: Impact to the Colorado Department of Human Services Jan. 8, 2021 CP COVID, COVID-19, Federal, COVID Relief, Federal COVID Relief Impact, Impact, COVID Relief Funds, legislation
2020 Information Memos
Memo # Memo title Issue date Division Keywords
IM-PSO-2020-0004 Child and Adult Mistreatment Dispute Review Section (CAMDRS) Records Request Dec. 29, 2020 PSO Colorado Department of Human Services, CAMDRS, Child Welfare, Appeals, Records Request
IM-CW-2020-0051 Visitation during COVID 19 Pandemic Dec. 22, 2020 CW Safety, Permanency, Well Being, COVID 19
IM-OCYF-2020-0006 Annual Profile Justification Procedures Dec. 3, 2020 OCYF Access Control, Audit, Certification, OIT, Security, Trails
IM-EBD-2020-0008 Administrative Disqualification Hearing (ADH) Forms Dec. 1, 2020 EBD Intentional Program Violation (IPV), Administrative Disqualification Hearing (ADH), Colorado Works (CW), Adult Financial (AF), Colorado Child Care Assistance Program (CCCAP), Supplemental Nutrition Assistance Program (SNAP)