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Current CDHS memos

CDHS Memo Series header image

This page contains all of the active policy, operation and information memos issued by the Colorado Department of Human Services. Click here to visit the Memo Series homepage.

The Memo Series may NOT be used to change, create, replace or waive any state or federal law or regulation/rule.  

How to search for memos on this page

To search these memos by keyword, press Control-F on your browser, type in the keyword you're searching for and press Enter. (Note: The search function will not search sections of the page that are closed.)

Important notice about policy memos

Note: Effective July 1, 2020, the policy memo will no longer exist due to merging with the operation memo.

Archived memos

Looking for archived memos? Visit the Memo archives page.

Colorado Department of Early Childhood (CDEC) Memo Series 

Memos from the Colorado Department of Early Childhood can be found here.

Operation memos

An operation memo:

  • Provides more specific guidance to counties or other state designated agencies, where applicable, on how to apply a statute or rule, and neither expands such obligations nor creates new obligations.
  • Provides detailed instructions for counties or other state designated agencies, where applicable, to operationalize new or existing state law, state rule, federal law or federal regulation.
  • Is used to inform counties or other state designated agencies, where applicable, how the department will measure performance compliance. This type of memo is similar to the purpose of Agency Letters.
  • May help resolve conflicting practices or interpretations of a statute or rule.
  • May cover administrative issues such as documentation, reporting, and database functionality.
  • Helps ensure clear and uniform administration of department-supervised programs across counties.
  • Operation memos are active for three years, after three years, they are archived and then re-issued if necessary.
2024 Operation Memos
Memo #Memo titleIssue dateDivisionKeywords
OM-CW-2024-0005Institutional Medical Neglect Referral & Assessment Volume 7 Rule RevisionsFeb. 27, 2024CWInstitutional Assessment, Referral, Facility, Incident, Medical
OM-OES-2024-0003Family Child Care Home Compensation Pilot ProgramFeb. 21, 2024OESColorado Department of Early Childhood (CDEC), Family Child Care Home Compensation Pilot Program, Income, Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP)
OM-CW-2024-0004Contracted Residential Respite - PRTF - Admission, Discharge, & ReimbursementFeb. 8, 2024CWRespite, Crisis Stabilization, Contracted Providers, Application, Admission, Discharge, Reimbursement, PRTF
OM-OES-2024-0002Referral Process Between Colorado Works and Child Support ServicesFeb. 7, 2024OESColorado Works, Child Support Services, Cooperation, Kinship, Non-parent Caretaker, Good Cause, Referral
OM-CW-2024-0003Diligent Recruitment Plan for the Recruitment & Retention of Foster Care, Kinship Foster Care & Adoptive ParentsFeb. 5, 2024CWAdoption, Diligent Recruitment, Foster Care, Kinship Foster Care, Non-certified Kinship Care, Plan
OM-FEA-2024-0002EBT Fraud Prevention WorkbookFeb. 2, 2024FEAEBT, Fraud, Prevention, Patterns, Trafficking, Reports
OM-OES-2024-0001Excess Child Support IncomeFeb. 2, 2024OESChild Support, IV-E Excess, Line 11B on MM-627 ASCES Report
OM-DCP-2024-0001Collaborative Management Program Data CollectionJan. 16, 2024DCPCollaborative Management Program, CMP, Statute Changes, HB23-1249
OM-CW-2024-0002Safe Haven Voluntarily Surrendered Infants Due date 01/31/24Jan. 10, 2024CWAbandoned Infants, Safe Haven, Voluntarily Surrendered Infants
OM-CW-2024-0001Information Regarding Issuing an Internal Revenue Form 1099 to Known Service Providers TypesJan. 9, 2024CWForm 1099, Gross Income, Service Provider, Service Provider Type
OM-FEA-2024-0001SNAP Work Requirements Oral
Explanation Waiver Approval
Jan. 5, 2024FEASupplemental Nutrition Assistance Program, SNAP, work requirements, federal waiver, Consolidated Work Notice
2023 Operation Memos
Memo #Memo titleIssue dateDivisionKeywords
OM-DEWS-2023-0013Colorado Works Memorandum of Understanding SFY 23-24 - Annual ReaffirmationDec. 18, 2023DEWSColorado Works (CW), Memorandum of Understanding (MOU)
OM-DEWS-2023-0012Colorado Works Rule 9 CCR 2503-6 Frequently Asked QuestionsDec. 7, 2023DEWS9 CCR 2503-6, Colorado Revised Statute (CRS) 26-2-725, Colorado Works (CW)
OM-DEWS-2023-0011House Bill (HB) 22-1259 Colorado
Works Website Redesign
Nov. 16, 2023DEWSHouse Bill (HB) 22-1259; Colorado Revised Statute (CRS) 26-2-725; Outreach and Engagement (O&E) Campaign; Website; Advocacy Groups; Trauma-informed Care; Family Voice Council (FVC); Colorado Children’s Campaign; Key Stakeholders; Colorado Works (CW); Temporary Assistance for Needy Families (TANF); Linguistically Diverse
OM-CW-2023-0021Contracted Residential Respite - Admission, Discharge, & ReimbursementNov. 13, 2023CWRespite, Crisis Stabilization, Contracted Providers, Application, Admission, Discharge, Reimbursement
OM-CW-2023-0020Contracted Foster Care Respite - Admission, Discharge, & ReimbursementNov. 7, 2023CWRespite, Foster Care, Contracted Providers, Application, Admission, Discharge, Reimbursement
OM-OCYF-2023-0002Natural Medicine Health Act of 2022 & Child Welfare PracticeNov. 7, 2023OCYFMushrooms, Psilocybin, Psilocin, Natural Medicines, Psychedelic Substances, Abuse and Neglect Definitions
OM-DEWS-2023-0010Old Age Pension, Aid to the Needy
Disabled-Colorado Supplement Cost of Living Adjustment (COLA) Increase for 2024
Nov. 3, 2023DEWSCost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy
Disabled-Colorado Supplement (AND-CS), In-kind Support and Maintenance (ISM), Grant Increase, Adult Financial
OM-OES-2023-0008Sponsored Workgroups, Boards,
and Commissions Compensation & CDHS Program Eligibility
Oct. 31, 2023OESAdult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Low-Income Energy Assistance Program (LEAP), Workgroups, Boards, Commissions, Income
OM-FEA-2023-0016SNAP36A ReportOct. 24, 2023FEASupplemental Nutrition Assistance Program, SNAP, SNAP36A, FS-36A, Fraud, Investigation, Fraud Report, SNAP, Intentional Program Violation, IPV
OM-CW-2023-0019Guidance Regarding Immunizations When Caring for or Placing an Infant Under Six (6) Months in a Foster Care HomeOct. 23, 2023CWExemption, Infant, Immunization, Influenza, Pertussis, Vaccination
OM-CW-2023-0018 (Corrected version added 11.20.23)Procedures for Sharing Information Received from the CBI & FBI for Foster Care, Adoption, and Non-Certified Kinship CareOct. 16, 2023CWAdoption, Criminal History, Foster Care, Information Sharing, Non-Certified Kinship Care, Protocol
OM-OES-2023-0007Sponsored Workgroups, Boards,
and Commissions Compensation & CDHS Program Eligibility
Oct. 13, 2023OESAdult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Low-Income Energy Assistance Program (LEAP), Workgroups, Boards, Commissions, Income
OM-FEA-2023-0015Civil Rights Training RequirementsOct. 13, 2023FEACivil Rights, Federal Nutrition Service, FNS, Nondiscrimination, Staff
Development Division, SDD, Supplemental Nutrition Assistance Program, SNAP, Training, HCPF, Medical Assistance
OM-CW-2023-0017Confirmation of Out-of-State Checks for Abuse and Neglect Prior to Certification of Foster Care Homes or Approval for AdoptionOct. 5, 2023CWAdoption, Confirmed Abuse and Neglect, Foster Care, Out-of-State Check
OM-FEA-2023-0014SNAP Unclear Information & Request for Contact Training RequirementsOct. 3, 2023FEASupplemental Nutrition Assistance Program, SNAP, Unclear Information, Request for Contact, RFC, acting on changes, change reporting
OM-FEA-2023-0012ABAWD Time-Limit Waiver ApprovalOct. 3, 2023FEASupplemental Nutrition Assistance Program, SNAP, Able-Bodied Adults without Dependents (ABAWD), Time-limit, Work Requirements, Employment First, EF, federal waiver
OM-FEA-2023-0013Revised 2023-2024 Low Income
Energy Assistance Program (LEAP)
Administrative and Outreach Allocations
Oct. 3, 2023FEAlow-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, heating
OM-DEWS-2023-0019Forum: Request for Workgroup
Attendees
Sept. 27, 2023DEWSColorado Works, Colorado Works Workforce Development, Adult Financial,
Employment First, Forums, Employment and Training
OM-CW-2023-0016Mandated Caseworker and Supervisor TrainingSept. 27, 2023CWTraining, Education
OM-FEA-2023-00112023-2024 Low Income Energy
Assistance Program (LEAP) Administrative
and Outreach Allocations
Sept. 26, 2023FEAlow-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, hea0ting
OM-CW-2023-0015Clarification Regarding Medicaid Eligibility for Tribal Children and YouthSept. 20, 2023CWMedicaid, Tribes, Trails, Child Welfare
OM-FEA-2023-0010FFY24 SNAP COLA and ABAWD Updates and 2023 SNAP Technical Clean-upSept. 18, 2023FEASNAP, Cost of Living Adjustments, COLA, Able-Bodied Adults without Dependents, ABAWDs, Exemptions
OM-FEA-2023-0009Responding to SNAPQA ReviewsSept. 14, 2023FEACase Reviews, Findings, SNAPQA, SNAP Quality Assurance, Quality Control
OM-FEA-2023-0008SNAP Quality Assurance (SNAPQA)
Processes and County Responsibilities
Sept. 14, 2023FEACase Reviews, Error Resolution Committee, Payment Accuracy, SNAPQA, SNAP Quality Assurance, Quality Control
OM-FEA-2023-0007LEAP Outreach Incentive ProgramSept. 5, 2023FEAOutreach, Incentive, Low-Income Energy Assistance Program, LEAP, Energy
Assistance, Heat, Home
OM-OES-2023-0006The Office of Economic Security
(OES) Designated State Holidays
Aug. 21, 2023OESColorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Adult Financial (AF) Holiday, Application, Program Benefits, Reference Table, Colorado Benefits Management System (CBMS), Frances Xavier Cabrini Day, Juneteenth, Cesar Chavez
OM-CW-2023-0014Review, Evaluate, Direct (RED) Team Rule RevisionsAug. 9, 2023CWReview, Evaluate, Direct Team, RED Team, Referral Disposition
OM-DEWS-2023-0008State Tax Intercept Program
Department of Revenue (DOR)
Aug. 7, 2023DEWSDepartment of Revenue (DOR), tax interception, Colorado Works, County
Diversion, Adult Financial
OM-AAS-2023-0003APS Initial Response in the AR PilotAug. 1, 2023AASAlternative Response, APS, initial contact
OM-OCYF-2023-0001Collaborative Management Program Statute Changes (HB 23-1249)Aug. 1, 2023OCYFCollaborative Management Program, CMP, Statute Changes, HB 23-1249
OM-CW-2023-0013Rates Counted Toward Respite and Family Support for Adoption & Relative Guardianship Assistance AgreementsJuly 20, 2023CWAdoption Assistance, Foster Care Rate, Respite, Relative Guardianship Assistance Agreements
OM-CW-2023-0012PRANs Under 18 Referral & Assessment Rule RevisionsJuly 19, 2023CWReferral, Assessment, Person Responsible for Abuse/Neglect, Youth
OM-CSS-2023-0003Contesting an Acknowledgement
of Parentage (AOP)
July 17, 2023CSSContesting Paternity, Parentage, Paternity, Genetic Testing,
Acknowledgement of Parentage, AOP
OM-CW-2023-0011Child Welfare Referrals to Child Support ServicesJuly 13, 2023CWChild Welfare, Foster Care, Child Support, Foster Care Fee, IV-E, Non IV-E, Referrals, Trails, Acses
OM-CFO-2023-0001

State Fiscal Year 2023-24
Preliminary County Allocations

July 1, 2023CFOCounty Allocation, Financial Services
OM-OES-2023-0005How to treat Achieving a Better
Life Experience (ABLE) Accounts Income and Resources
June 26, 2023OESABLE, Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition
Assistance Program (SNAP), Supplemental Security Income (SSI), Income, Resources
OM-CW-2023-0010Child Welfare & Colorado State Patrol Cooperative AgreementJune 22, 2023CWReferral, Assessment, Law Enforcement, Investigation, Abuse and Neglect Report
OM OES-2023-0004Replacement of Stolen EBT BenefitJune 20, 2023OESEBT, SNAP, CW, Colorado Works, AF, Adult Financial, Food Assistance, Replacement Benefits, Third Party Fraud, FNS
OM-CW-2023-0009SFY 2023-24 Core Services Program Allocation and PlanJune 14, 2023CWCore Services Program, Core Services Program Plan, Core Allocation
OM-FEA-2023-0006Pandemic Claim TerminationMay 22, 2023FEACOVID, Pandemic, Administrative Error Claim, Client Error Claim, Claims, Termination, SNAP, Food Assistance
OM-OES-2023-0003Crowdfunding Impacts to CDHS
Program Eligibility
May 30, 2023OESAdult Financial, Colorado Works, Food Assistance, Supplemental Nutrition Assistance Program, SNAP, Resources, Crowdfunding, GoFundMe, Kickstarter, IndieGoGo, Liquid Asset, Countable Unearned Income
OM-CSS-2023-0002Child Welfare Referrals to Child Support Services and Existing Foster Care CasesMay 30, 2023CSSchild welfare, foster care, child support, foster care fee, IV-E, non IV-E,
referrals, TRAILS, ACSES
OM-FEA-2023-0005Civil Rights Training RequirementsMay 22, 2023FEACivil Rights, Federal Nutrition Service, FNS, Nondiscrimination, Staff Development Division, SDD, Supplemental Nutrition Assistance Program, SNAP, Training, HCPF, Medical Assistance
OM-DEWS-2023-0007Home Care Allowance (HCA)
Extension Clarification
May 8, 2023DEWSHome Care Allowance (HCA), Single Entry Point (SEP) agency, Colorado Benefits Management System (CBMS), Adult Financial (AF), Home, Community Based Services (HCBS), Health First Colorado
OM-DEWS-2023-0006The Division of Economic and
Workforce Supports Public Health
Emergency Transition
May 1, 2023DEWSPublic Health Emergency (PHE); COVID-19; Pandemic; U.S. Department of Health and Human Services (HHS); Division of Economic and Workforce Support (DEWS); Temporary Assistance for Needy Families; Colorado Works (CW); CW Work Verification Plan (WVP); CW Work Activity Definitions Guide; Outreach and Engagement (O&E) Plan; Stepping Stones, Individualized Plan (IP); Re engagement; Good Cause; Prudent Person Principle (PPP)
OM-DEWS-2023-0005The Division of Economic and Workforce Support (DEWS) House Bill (HB) 22-1259 Outreach and Engagement Plan TimelineApr. 24, 2023DEWSHouse Bill (HB) 22-1259; Colorado Revised Statute (CRS) 26-2-725; Outreach and Engagement (O&E) Plan; Idea Marketing, Inc.; Advocacy Groups; Trauma-informed Care; Family Voice Council (FVC); Colorado Kids; Key Stakeholders; Integration Meetings; Colorado Works (CW); Temporary Assistance for Needy Families (TANF)
OM-OES-2023-0002SNAP and Employment First Roles and Responsibilities 2023Apr. 3, 2023OESSNAP, Employment First, EF, Able-Bodied Adult Without Dependents, ABAWD,
work requirements
OM-FEA-2023-0003Statewide Contract with Goodwill
for Administration of LEAP  MOU
Mar. 20, 2023FEALow-Income Energy Assistance Program, LEAP, Goodwill, MOU, heating,
assistance, administration
OM-QAQI-2023-0001CSS Quality Assurance RequirementsMar. 9, 2023QAQIQuality Assurance; Finding; Rebuttal
OM-CW-2023-0008Releasing Provider payments to CFMS/EBTMar. 1, 2023CWProvider Payments, EBT, ACH, CFMS, Trails, Payroll, Direct Deposit
OM-DEWS-2023-0004Employment First (EF) Educational
Expenses
Feb. 27, 2023DEWSAgriculture Improvement Act of 2018 (the Act), Code of Federal Regulations
(CFR), Employment First (EF), Employment and Training (E&T), Third Party Partners (TPPs), Tuition, Supportive Payments, Participant Reimbursements, Educational Components, Training, Student, Scholarships and Pell Grant Funds.
OM-DEWS-2023-0003Employment First Participant Reimbursements - TechnologyFeb. 27, 2023DEWSAgriculture Improvement Act of 2018 (the Act), Code of Federal Regulations (CFR), Food and Nutrition Service (FNS), Employment First (EF), Employment and Training (E&T), Colorado Benefits Management Service (CBMS), Components, Supportive Payments, Supervised Job Search (SJS), Technology, Laptops, Tablets, Hotspot, Internet and Case Management Services.
OM-DEWS-2023-0002Internal Controls for Adult Financial and Colorado Works - County Case Review ProcessFeb. 27, 2023DEWSQuality Assurance (QA), Adult Financial (AF), Colorado Works (CW), County Case Reviews, Work Verification Plan (WVP)
OM-CW-2023-0007Use of a Doctor of Osteopathic Medicine for Health Assessments Completed in the Foster Care HomeFeb. 22, 2023CWDO, Doctor of Osteopathic Medicine, Physician, Physician Assistant, Nurse Practitioner
OM-CW-2023-0006Clarification for County Foster Home Certification RequirementsFeb. 21, 2023CWCertification, Foster Care Home, Recertification, Review Instrument
OM-AAS-2023-0002Assessment ComplianceFeb. 8, 2023AASAssessment, level of impact
OM-AAS-2023-0001APS Elder Justice Act Round 2 FundsFeb. 8, 2023AASAPS, Elder Justice, Funds
OM-CW-2023-0005Contracted QRTP Admission, Discharge, & ReimbursementFeb. 8, 2023CWPRTF, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement
OM-CW-2023-0004Foster Youth in Transition Program FormsFeb. 6, 2023CWFoster Youth in Transition program, Youth, Forms, Voluntary Services Agreement, Eligibility Appeal Policy, Health Passport
OM-FEA-2023-0002SNAP Short Form ApplicationFeb. 6, 2023FEASingle Purpose Application (SPA), Short Form Application, outreach
OM-DEWS-0001Requesting and Receiving Documentation for Colorado Works Workforce Development and Employment First Supportive PaymentsFeb. 6, 2023DEWSSupplemental Nutrition Assistance Program (SNAP), Employment and Training (E&T), Employment First (EF), Colorado Works (CW), Workforce Development (WD), Food and Nutrition Service (FNS), Able-Bodied Adults without Dependents (ABAWD), State- operated Model, Voluntary Program, Program Operator (PO), Federal Fiscal Year 2023 (FFY23)
OM-OES-2023-0001Sponsored Workgroups, Boards, and Commissions Compensation & CDHS Program EligibilityFeb. 6, 2023OESAdult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Low-Income Energy Assistance Program (LEAP), Workgroups, Boards, Commissions, Income
OM-CW-2023-0003Safe Haven Abandoned InfantsJan. 30, 2023CWAbandoned Infants, Safe Haven, Voluntarily Surrendered Infants
OM-FEA-2023-0001UPDATED: Messaging and Education Toolkit: Preparing for the End of SNAP Max AllotmentJan. 23, 2023FEAFood and Nutrition Service, FNS, Max Allotment/Emergency Allotment, PHE, U.S. Department of Agriculture, USDA
OM-CW-2023-0002Long-Term Placement Process for Length of Stay WaiversJan. 17, 2023CWLong-Term Placement, Length of Stay Waiver, QRTP
OM-CW-2023-0001Dedicated Trust Accounts for Children in Foster CareJan 12, 2023CWFoster Care, Dedicated Trust Accounts, Child Support
2022 Operation Memos
Memo #Memo titleIssue dateDivisionKeywords
OM-CW-2022-0025Medicaid Memos for Child Welfare <= this memo includes links to the Medicaid related memos highlighted in yellow below​​​​​Dec. 29, 2022CWMedicaid, Child Welfare, Eligibility, Trails, CBMS
OM-CW-2022-0026Clarification Regarding Medicaid Eligibility for Foster Care Children and YouthDec. 29, 2022CWMedicaid, Foster Care, Trails, CBMS, Out-of-Home Placements
OM-CW-2022-0027Clarification Regarding Medicaid Eligibility for Adoption Assistance Children and YouthDec. 29, 2022CWState IDs, Medicaid, Adoption, Trails, CBMS
OM-CW-2022-0028Clarification of Interstate Compact on Adoptions and Medical Assistance (ICAMA) and Medicaid for Child WelfareDec. 29, 2022CWMedicaid, ICAMA, Trails, CBMS
OM-CW-2022-0029Clarification of Interstate Compact on the Placement of Children (ICPC) and Medicaid for Child WelfareDec. 29, 2022CWMedicaid, ICPC, Trails, CBMS
OM-CW-2022-0030Clarification of Medicaid Eligibility for Children and Youth in Kinship CareDec. 29, 2022CWMedicaid, Kinship Care, Trails, Custody, CBMS
OM-CW-2022-0031Clarification Regarding Medicaid Eligibility for Relative Guardianship Assistance Program (RGAP) Children and YouthDec. 29, 2022CWMedicaid, Kinship Care, Trails, Custody, CBMS
OM-CW-2022-0032Clarification Medicaid Eligibility for Tribal Children and YouthDec. 29, 2022CWMedicaid, Kinship Care, Trails, Custody, CBMS
OM-CW-2022-0033Entering of New Medicaid Entitlements at RemovalDec. 29, 2022CWMedicaid, Kinship Care, Trails, Custody, CBMS
OM-CW-2022-0034Medicaid Eligibility for Adoption Assistance Emancipation YouthDec. 29, 2022CWMedicaid, Kinship Care, Trails, Custody, CBMS
OM-CW-2022-0035Clarification Regarding Continuous Eligibility Foster Care (CEFC) Eligibility for Child Welfare Children and YouthDec. 29, 2022CWMedicaid, Continuous Eligibility, Trails
OM-CW-2022-0036Clarification Regarding Medicaid Eligibility for Former Foster Care YouthDec. 29, 2022CWMedicaid, Former Foster Care, Trails, CBMS
OM-CSS-2022-0003ACSES Password Configuration RequirementsDec. 12, 2022CSSACSES, password requirements, I.R.S. Publication 1075
OM-DEWS-2022-00013Old Age Pension, Aid to the Needy Disabled-Colorado Supplement Cost of Living Adjustment (COLA) Increase for 2023Nov. 28. 2022DEWSCost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), In-kind Support and Maintenance (ISM), Grant Increase, Adult Financial
OM-OES-2022-0008Verification of Non-Citizen Status in Systematic Alien Verification for Entities (SAVE)Nov. 28, 2022OESSystematic Alien Verification for Entitlements (SAVE), United States Citizenship and Immigration Services (USCIS), Non-Citizens, Cuban and Haitian Entrants, SNAP, Verification, Colorado Works, Adult Financial
OM-FEA-2022-0017SNAP County Management Evaluation Reviews for FFY2023Nov. 21, 2022FEAFFY2023, Management Evaluations, SNAP
OM-CW-2022-0024DHS Legal Custody - Residing with ParentsNov. 17, 2022CWBiological Parent, Stepparent, Psychological parent, Kin, DHS Legal Custody
OM-OCYF-2022-0023Cooperative Agreements with Law Enforcement AgenciesNov. 9, 2022OCYFMemorandum of Understanding, Law Enforcement, Cooperative Agreements
OM-OES-2022-0007Sponsored Workgroups, Boards, and Commissions Compensation & CDHS
Program Eligibility
Nov. 8, 2022OESAdult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Low-Income Energy Assistance Program (LEAP), Workgroups, Boards, Commissions, Income
OM-FEA-2022-0026EBT Mail Card IssuanceOct. 31, 2022FEAEBT, mail card issuance (MCI), processing guidelines, benefit access
OM-FEA-2022-00152022-2023 Low Income Energy Assistance Program (LEAP) and Low Income Household Water Assistance Program (LIHWAP) Administrative and Outreach AllocationsOct. 25, 2022FEAlow-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, heating, water, drinking water, wastewater, Low Income Household Water Assistance
Program, LIHWAP
OM-EBD-2022-0012The Department of Housing and Urban Development (HUD) Earned Income Disregard (EID) BenefitOct. 24, 2022EBDEarned Income Disregard, HUD, Department of Housing, Colorado Works, Workforce Development, Employment First, Subsidized Housing, Employment, Work Incentive Program, Entered Employment, Housing Urban Development, Annual Income, Third Party Partners
OM-FEA-2022-0014SNAP Regulation Updates: FFY23
SNAP COLA and OOA & 4.900
Oct. 24, 2022FEASNAP, regulations, Quality Assurance, COLA, Hearings, OOA
OM-FEA-2022-0013LEAP Outreach Incentive ProgramOct. 6, 2022FEAOutreach, Incentive, Low-Income Energy Assistance Program, LEAP, Energy Assistance, Heat, Home
OM-CP-2022-0001Changes to the CDHS County HP
Computer Refresh Process
Sept. 30, 2022CPCounty HP Refresh, CYF, Intergovernmental Agreements (IGAs), Allocation
OM-AAS-2022-00013rd Amended APS EJA Round 1 FundsSept. 19, 2022AASAPS, elder justice, funds
OM-EBD-2022-0011Internal Controls for Adult Financial and Colorado Works, County-Level Case ReviewsSept. 25, 2022EBDQuality Assurance (QA), Adult Financial (AF), Colorado Works (CW), County-Level Case Reviews, Workforce Development (WD)
OM-CSS-2022-0002Income Withholding Order Issuance on Orders Not Subject to Immediate WithholdingSept. 19, 2022CSSIncome Withholding Order, IWO, Income Assignment, IA, Child Support Services, Withholding, Notice, Direct Pay, Obligation, Objection
OM-OES-2022-0006State Sponsored Workgroups Boards and Commissions Exempt IncomeSept. 12, 2022OESAdult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Low-Income Energy Assistance Program (LEAP), Refund, Boards, Commissions, Exempt Income
OM-CW-2022-0022Federal Compliance Changes to AFCARS - The Adoption and Foster Care Analysis and Reporting System in TrailsSept. 1, 2022CWFoster Care, Adoption, Relative Guardians, Trails, AFCARS
OM-OES-2022-0005Treatment of Income from the Thriving Providers ProjectAug. 29, 2022OESSelf-employment income, Thriving Providers project
OM-CW-2022-0021Rates Counted Toward Respite and Family Support for Adoption & Relative Guardianship Assistance AgreementsAug. 29, 2022CWAdoption Assistance, Foster Care Rate, Respite, Relative Guardianship Assistance Agreements
OM-CW-2022-0020County Trails Data Entry for Effective IV-E ReimbursementAug. 22, 2022CWFamily First, Prevention In-home Case, Trails, FFPSA
OM-OES-2022-0004Revised Single Purpose Application
(SPA) 2022
Aug. 22, 2022OESSingle Purpose Application (SPA); Colorado Department of Human Services (CDHS); Health Care Policy and Financing (HCPF); form revision; eligibility; training; Non-
Discrimination Statement (NDS); Electronic Benefits Transfer (EBT); voter registration
OM-EBD-2022-0010Colorado Works Demonstrable Evidence and Re-Engagement ProcessesAug. 15, 2022`EBDDemonstrable Evidence (DE), Colorado Benefits Management System (CBMS), Colorado Works, Workforce Development, Initial Appointment, Re-engagement, caseclosure, basic cash assistance
OM-CP-2022-0001State Data Ownership and Usage GuidelinesAug. 10, 2022CPData, security, privacy, confidentiality
OM-OES-2022-0003Colorado Taxpayer Bill of Rights (TABOR) Refund Exempt IncomeJuly 25, 2022OESAdult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Refund, Department of Revenue, Exempt Income
OM-CW-2022-0019Laradon Calabrese Youth Center - Admission, Discharge, & ReimbursementJuly 21, 2022CWLaradon, Calabrese, Eligibility, Referral, Application, Admission, Duration of Treatment, Discharge, Placement, Reimbursement
OM-CW-2022-0018County Cover letter & Checklist for QRTP Lifetime Limit Waiver Request SubmissionJuly 20, 2022CWQRTP, Lifetime Limit, Waiver, Request, Checklist
OM-CDEC-2022-0001Revised CCCAP Application &
Redetermination Forms
July 19, 2022CDECCCCAP, Application, Redetermination, Form
OM-OES-2022-0002Sunsetting Required Change
Reporting Forms
July 18, 2022OESChange report form, CRF, Supplemental Nutrition Assistance Program, SNAP,
Adult Financial, AF, Colorado Works, CW
OM-CW-2022-0017Institutional Referral & Assessment Volume 7 Rule RevisionsJuly 14, 2022CWInstitutional, Assessment, Referral, Facility, Incident, Supervision
OM-CW-2022-0016SFY 2022-23 Core Services Program Allocation and PlanJuly 12, 2022CWCore Services Program
OM-FEA-2022-0012Messaging and Education Toolkit: Preparing for the End of SNAP Max AllotmentJuly 11, 2022FEAFood and Nutrition Service, FNS, Max Allotment/Emergency Allotment, PHE, U.S. Department of Agriculture, USDA
OM-FEA-2022-00112022 Nondiscrimination StatementJuly 11, 2022FEAFood and Nutrition Service, FNS, Nondiscrimination Statement, NDS, U.S. Department of Agriculture, USDA
OM-EBD-2022-0009Colorado Works Basic Cash Assistance Grant Increase 2022July 11, 2022EBDColorado Works (CW), grant increase, basic cash assistance, grant standards
OM-FEA-2022-0010County Administrative Expenditure
Reviews
July 5, 2022FEASupplemental Nutrition Assistance Program, SNAP, County Administration, 2 CFR Part 200, Uniform Guidance
OM-CFO-2022-0002State Fiscal Year 2022-23 Preliminary County Allocations  SFY22-23 County Budget AttestationJuly 1, 2022CFOCounty Allocation, Financial Services
OM-ECL-2022-0005Colorado Child Care Assistance Performance Measures and MonitoringJune 30, 2022ECLColorado Child Care Assistance Program, Department of Early Childhood, Measures, Performance, Program Integrity, Monitoring, Timely, Accuracy
OM-CW-2022-0015Referral Process for Protective Services Child CareJune 29, 2022CWProtective Services Child Care, Referral, Attestation
OM-ECL-2022-0004Revised CCCAP RulesJune 22, 2022ECLColorado Child Care Assistance Program, CCCAP, Rules
OM-CW-2022-0014Contracted PRTF - Admission, Discharge, & ReimbursementJune 16, 2022CWPRTF, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement
OM-EBD-2022-0008Colorado Works Memorandum of Understanding SFY22-23 (word version)June 8, 2022EBDColorado Works (CW), Memorandum of Understanding (MOU)
OM-CW-2022-0013Clarification of Removals for Title IV-E Adoption AssistanceJune 6, 2022CWAdoption, Title IV-E, Removal, Nunc Pro Tunc
OM-ECL-2022-0001CCCAP Stimulus Strategy ActivitiesJune 6, 2022ECLCCCAP, Stimulus, ARPA, CRRSA, CCDF
OM-ECL-2022-0003Colorado Child Care Assistance Program Memorandum of UnderstandingJune 1, 2022ECLColorado Child Care Assistance Program, Department of Early Childhood, Memorandum of Understanding (MOU)
OM-EBD-2022-0007Employment First Program Operations FFY 2023May 31, 2022EBDSupplemental Nutrition Assistance Program (SNAP), Employment and Training (E&T), Employment First (EF), Employment First Program Operator (EF PO), federal fiscal
year 2023 (FFY 2023), Third-Party Partners (TPP)
OM-CW-2022-0012**Correction** Contracted QRTP- Admission, Discharge, & ReimbursementMay 24, 2022CWQRTP, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement
OM-FEAD-2022-0009Statewide Contract with Goodwill for Administration of LEAPMay 23, 2022FEADLow-Income Energy Assistance Program, LEAP, Goodwill, MOU, heating, assistance, administration
OM-CW-2022-0011Diligent Recruitment Plans for the Recruitment and Retention of Foster Parents, Adoptive Parents, and Kinship CaregiversMay 11, 2022CWFamily First Prevention Services Act, Multi-Ethnic Placement Act (MEPA) of 1994, and the Administration for Children and Families (ACF) Guidelines; Section 422 [42 U.S.C. 622] (b) (7); Section 471 [42 U.S.C. 671] (a) (18); Section 26-1-109, C.R.S.; Section 26-1-111, C.R.S.; Section 7.500.3, B (12 CCR 2509-6)
OM-OES-2022-0001Working with Supplemental Nutrition Assistance Program (SNAP) applicants in Employment FirstMay 2, 2022OESApplicants, Employment First (EF), Employment First Program Operators (EF POs), Employment and Training (E&T), Code of Federal Regulations (CFR), Third-Party Partners (TPP), Colorado Benefits Management System (CBMS), Workforce Development (WD), Food and Nutrition Service (FNS), Supplemental Nutrition Assistance Program (SNAP), Individualized Service Plan (ISP)
OM-EBD-2022-0006Colorado Works Exceptionally Disengaged ProcessMay 2, 2022EBDColorado Works, Workforce Development, employment and training, re-engagement, forms, tools, exceptional disengagement, sanctions, good cause
OM-CW-2022-0010Plan of Safe Care Volume 7 - New RuleApril 28, 2022CWSubstance Exposed Newborns, SEN, Plan of Safe Care, POSC
OM-CSS-2022-0001Fingerprinting Background Check RequirementApr. 18, 2022CSSFingerprinting Background Checks, IRS Publication 1075, ACSES access
OM-CW-2022-0009IV-E Prevention Plan – Phase Two WorkgroupApr. 18, 2022CWPrevention Plan, Family First, FFPSA, IV-E
OM-CW-2022-0008Compliance with 7.605.24 “Release of Confidential Information to Clients”Apr. 14, 2022CWRecords, Confidentiality, Clients
OM-EBD-2022-0005Adult Financial Burial Program: Choice of DispositionApr. 11, 2022EBDAdult Financial (AF), Burial, Disposition
OM-CW-2022-0007Foster Youth in Transition Program Placement Options for Participating YouthMar. 30, 2022CWHB 21-1094, Foster Youth in Transition Program, Transition Age Youth, Emancipation, Former Foster Youth, Reentry
OM-CW-2022-0006Statewide Implementation of Differential ResponseMar. 29, 2022CWDR, Differential Response, Dual Track, FAR, Family Assessment Response
OM-CW-2022-0005Safety Assessment Supplemental DocumentsMar. 28, 2022CWSafety Assessment, Program Improvement Plan
OM-EBD-2022-0004Internal Controls for Adult Financial and Colorado Works, County-Level Case ReviewsMar. 28, 2022EBDQuality Assurance (QA), Adult Financial (AF), Colorado Works (CW), County- Level Case Reviews, Work Verification Plan (WVP)
OM-CW-2022-0004Contracted PRTF - Admission, Discharge, & ReimbursementMar. 15, 2022CWPRTF, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement
OM-CW-2022-0003Independent Assessment Process for Carved Out PopulationsMar. 10, 2022CWQRTP, Carve Out, Independent Assessment
OM-FEA-2022-0008SNAP Quality Assurance Roles and Responsibilities Mar. 7, 2022FEAQuality Assurance; Process; Finding; SNAP; SNAPQA
OM-FEA-2022-0007CDHS Employment Verification/Loss of Income FormFeb. 17, 2022FEAEmployment, Income, Verification, Form, Adult Financial, Colorado Works, SNAP
OM-FEA-2022-0006SNAP Technical Cleanup 2021Feb. 17, 2022FEASNAP, Food Assistance, technical, definitions, revision history
OM-CFO-2021-0001State Fiscal Year 2021-22 Preliminary County Allocations (*Updated)June 4, 2021*CFOCounty Allocation, Financial Services
OM-FEA-2022-0005LEAP Program County Fraud Training
Directive
Feb. 10, 2022FEAFraud Prevention Training, Low Income Energy Assistance Program (LEAP)
OM-FEA-2022-0004SNAP County Management
Evaluation Reviews for FFY2022
Jan. 31, 2022FEAFFY2022, Management Evaluations, SNAP
OM-CW-2022-0002Rate Counted Toward Respite and Family Support for Adoption Assistance and Relative Guardianship Assistance AgreementsJan. 25, 2022CWFoster Care Rate, Standard Operating Procedures, Therapeutic, Treatment
OM-EBD-2022-0003Colorado Works Rule RevisionJan. 18, 2022EBDColorado Works (CW), Workforce Development (WD), Colorado Benefits Management System (CBMS), Training, CW Revisioned
OM-FEA-2022-0003Excessive Card Replacement for Electronic Benefit Transfer (EBT)Jan. 12, 2022FEAEBT card, replacement, excessive, four, 365 days, fraud
OM-CW-2022-0001Safe Haven Abandoned InfantsJan. 11, 2022CWAbandoned Infants, Safe Haven, Voluntarily Surrendered Infants
OM-FEA-2022-0002Annual Second Party Review ContractsJan. 11, 2022FEAElectronic Benefits Transfer, EBT, EBT card, eligibility, issuance, separation of duties, Second Party Review, SPR, Supplemental Nutrition Assistance Program, SNAP
OM-CFO-2022-0001State Fiscal Year 2021-22 Child Welfare AllocationJan. 7, 2022CFOCounty Allocation, Child Welfare Block Allocation, Accounting
OM-EBD-2022-0002Requirement to Offer Good Cause for Non-Referral to Child Support ServicesJan. 7, 2022EBDColorado Works, Child Support Services, Good Cause, Referral
OM-FEA-2022-0001EBT Forms & Desk AidsJan. 6, 2022FEAEBT card, forms, logs, accountability, security
OM-EBD-2022-0001Data Entry of Supportive Services in
the Colorado Benefits Management System
(CBMS)
Jan. 5, 2022EBDColorado Works Workforce Development, Employment First, Supportive Services, Data Entry, CBMS, Assessment, Family needs, Documentation
2021 Operation Memos
Memo #Memo titleIssue dateDivisionKeywords
OM-EBD-2021-0011Afghan Non-Citizen UpdatesDec. 23, 2021EBDColorado Works, Adult Financial, Afghanistan, Afghan Humanitarian Parolee, Parolee, Special Immigrant, Refugee, Colorado Benefits Management System(CBMS)
OM-CW-2021-0021Long-Term Placement Process for Length of Stay WaiversDec. 22, 2021CWLong-Term Placement, Length of Stay Waiver, QRTP
OM-CW-2021-0020CORRECTED - Title IV-E Adoption Assistance, Adoption Assistance of Applicable Child/YouthDec. 22, 2021CWAdoption Assistance, Applicable Child, Delink, AFDC, Title IV-E
OM-CW-2021-0019Independent Assessment Process for Volume VIIDec. 22, 2021CWIndependent Assessment, Qualified Residential Treatment Program (QRTP), Family Permanency Meeting
OM-ECL-2021-0010Instructions for the use of the Attendance Tracking System (ATS) WaiverDec. 20, 2021ECLattendance tracking system, child care assistance program, manual claim, reimbursement, payment
OM-CW-2021-0018Founded Notification LetterDec 14, 2021CWFindings, Founded Letter, PRAN Notification, Right to Appeal
OM-CW-2021-0017Collaborative Management Data CollectionDec. 2, 2021CWCollaborative Management; Data Collection
OM-EBD-2021-0010Old Age Pension, Aid to the Needy Disabled-Colorado Supplement Cost of Living Adjustment (COLA) Increase for 2022Nov. 24, 2021EBDCost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), In-kind Support and Maintenance (ISM), Grant Increase, Adult Financial
OM-ECL-2021-0009CCCAP Quality Improvement Expenditures Through TANF Block GrantNov. 19, 2021ECLCCCAP, Quality Improvement, TANF, Child Care Assistance Program, TANF Transfer
OM-FEA-2021-0006Lawful Presence Identification for the Low
Income Energy Assistance Program (LEAP) FFY 2022
Nov. 2, 2021FEALow-Income Energy Assistance Program, LEAP, Energy Assistance, Heat, Home
OM-FEA-2021-0005Civil Rights Training RequirementsOct. 29, 2021FEAFederal Nutrition Service, FNS, Civil Rights, Nondiscrimination,
Training, Staff Development Center, SDC
OM-CW-2021-0016Youth in Transition/Re-Entry into Foster care at age 18-21Oct. 27, 2021CWIV-E, FYIT, Re-entry
OM-OES-2021-0005Colorado Chafee Program and the Education and Training Voucher Program (ETV)Oct. 22, 2021OESChafee Program, education, training, foster care, income
OM-FEA-2021-00042021-2022 Low Income Energy Assistance Program (LEAP) and Low Income Household Water Assistance Program (LIHWAP) Administrative and Outreach AllocationsOct. 21, 2021FEAlow-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, heating, water, drinking water, waste water, Low Income Household Water Assistance Program, LIHWAP
OM-EBD-2021-0009Single Entry Point (SEP) Agency Home Care Allowance (HCA) Monitoring and Review ProcessOct. 14, 2021EBDAdult Financial (AF), Home Care Allowance (HCA), Single Entry Point (SEP) Agency, Monitoring
OM-CW-2021-0015Rule Clarification for County Foster Home Certification RequirementsOct. 14, 2021CWCertification, Foster Care Home, Recertification, Review Instrument
OM-EDO-2021

Implementation of Vaccination Requirements required by CDHS, Public Health Order and Board of Health Rule

County Departments of Human/Social Services Information for Vaccine Requirements

Oct. 12, 2021EDOVaccination Requirements
OM-QAQI-2021-0001Administrative Review Division - County-held Guardianship ReviewsOct. 5, 2021QAQIColorado Department of Human Services, Adult Protective Services, APS, Quality Assurance, Guardianship, Administrative Review Division, ARD
OM-AAS-2021-00042nd Amended APS EJA Round 1
Funds
Sept. 28, 2021AASAPS, elder justice, funds
OM-CW-2021-0017Family First Title IV-E ReimbursementsSept. 28, 2021CWIV-E, Family First, FFPSA
OM-CW-2021-0016Interim Action Needed to Meet Title IV-E Carve Out Program StandardsSept. 28, 2021CWFamily First, FFPSA, Title IV-E, Carve Out, Specialized, Specified Settings for Placement, Sex Trafficking, Sex Trafficked, Pregnant, Parenting, Prenatal, Postpartum, Independent Living
OM-CW-2021-0015Family First Operation MemoSept. 28, 2021CWFamily First, FFPSA, Title IV-E, Adoption Assistance, QRTP, Independent
Assessment, Qualified Individual
OM-CW-2021-0014Colorado Adoption Resource Registry (CARR) and the Colorado Heart Gallery (COHG)Sept. 24, 2021CWCARR, Colorado Adoption Resource Registry, Adoptive Family, Diligent Recruitment, Child-specific, Colorado Heart Gallery, Raise The Future, COHG
OM-CW-2021-0013Standard Operating Procedures used to Review Policies & Procedures for Approval of Therapeutic and/or Treatment Foster Care ProgramsSept. 24, 2021CWFoster Care Home, Standard Operating Procedures, Therapeutic, Treatment
OM-FEA-2021-0003FFY22 SNAP COLA UpdatesSept. 24, 2021FEASNAP, Cost of Living Adjustments, COLA, income, allotment, resources, deductions
OM-ECL-2021-0008Implementation of CCCAP State Tax Intercept FunctionalitySept. 15, 2021ECLseparate, keywords, with, commas
OM-CW-2021-0012 

Title IV-E Adoption Assistance, Adoption Assistance of Applicable Child/Youth

OLD see OM-CW-2021-0020 for updated memo

Sept. 14, 2021CWAdoption Assistance, Applicable Child, Delink, AFDC, Title IV-E
OM-CW-2021-0011Documentation of Roadmaps to Success and Emancipation Transition Plans in TrailsSept. 14, 2021CWRoadmap to Success (RTSs), Emancipation Transition Plans (ETPs)
OM-OES-2021-0004Subsidized Work-based learningSept. 13, 2021OESSupplemental Nutrition Assistance Program (SNAP), Employment and Training (E&T), Employment First (EF), Work-based learning (WBL), Employment First Program
Operators (EF PO)
OM-CW-2021-0010Independent Assessment Process for Volume VIISept. 1, 2021CWIndependent Assessment, Qualified Individual
OM-OES-2021-0003Treatment of Income from the Denver Basic Income Project and Women Achieving Greater Economic Security (WAGES)Aug. 27, 2021OESWAGES, income, Denver Basic Income Project
OM-CSS-2021-0003ACSES Access Security RequirementsAug. 27, 2021CSSACSES, Security Access, ACSES Security Designees
OM-CSS-2021-0002Changes to Timeframes for CCCAP CooperationAug. 27, 2021CSSCCCAP rule change, non-cooperation, Child Support Services
OM-EBD-2021-0008Prevailing Wage for Colorado Works (CW) Subsidized Employment ActivitiesAug. 24, 2021EBDPrevailing Wage, Subsidized Employment, Colorado Works Workforce Development, Work Verification Plan
OM-AAS-2021-0003APS Elder Justice Act Round 2Aug. 24, 2021AASAPS, Elder Justice, EJA, Allocation
OM-FEA-2021-0002LEAP Outreach Incentive ProgramAug. 13, 2021FEAOutreach, Incentive, Low-Income Energy Assistance Program, LEAP, Energy Assistance, Heat, Home
OM-AAS-2021-0002Amended APS Elder Justice Act
(EJA) Round 1 Funds
Aug. 10, 2021AASAPS, elder justice, funds
OM-CW-2021-0009Coordinating with Regional Accountable Entities (RAEs) to Identify Early and Periodic Screening, Diagnostic, and Treatment (EPSDT) Services Providers for Children/Youth in Foster CareAug. 6, 2021CWEPSDT, Foster Care, Health, Screening, Services
OM-EBD-2021-0007Exempt Income Related to the COVID-19 PandemicAug. 5, 2021EBDChild Tax Credit, Jumpstart, Plus-Up, exempt, emergency assistance, CDLE, IRS
OM-EBD-2021-0006Colorado Department of Labor and Employment (CDLE) DOLE/CUBS/UI/MyUI+ Print ProcessAug. 4, 2021EBDColorado Department of Labor and Employment (CDLE), Colorado Unemployment Benefits System (CUBS), Unemployment Insurance (UI), Unemployment Insurance Benefits (UIB), MyUI+, SNAP
OM-EBD-2021-0004Returned Mail ProcessJuly 26, 2021EBDReturned Mail, Colorado Works, Adult Financial, Verification Checklist, Whereabouts Unknown, Out of State, Out of Country
OM-EBD-2021-0005Colorado Works Workforce Development Multi-Generational ActivitiesJuly 26, 2021EBDTemporary Assistance for Needy Families (TANF), Colorado Works (CW); workforce development (WD); multi-generational; multi-gen; 2-Gen; life skills; client declaration; Work Verification Plan (WVP); work activities; Individualized Plan (IP)
OM-DCW/ HCPF-2021-0007Data Sharing between County Child Welfare and Regional Accountable EntitiesJuly 12, 2021DCW/HCPFData Sharing, RAEs, Child Welfare, Medical Coverage, Medicaid, Mental Health Services
OM-CW-2021-0008HB 21-1094 Foster Youth in Transition Program Initial ImplementationJuly 9, 2021CWHB 21-1094, Foster Youth in Transition Program, Transition Age Youth, Emancipation, Former Foster Youth, Reentry
OM-ECL-2021-0007Implementation of 7/1/21 Parent Fee Formula ChangesJuly 1, 2021ECLCCCAP, Parent Fee, Formula, Rule
OM-EBD-2021-0003Employment First Program Operations for FFY 2022June 29, 2021EBDSNAP E&T, Employment First (EF), Funding, Federal Waiver, ABAWD, the Act, 100% funds, enhanced funding, 50/50 match funding
OM-CFO-2021-0001State Fiscal Year 2021-22
Preliminary County Allocations CORRECTED VERSION POSTED
June 24, 2021CFOseparate, keywords, with, commasCounty Allocation, Financial Services
OM-ECL-2021-0006CCCAP State-Established Licensed Provider Daily Tiered Reimbursement Rate Maximums IncreaseJune 16, 2021ECLCCCAP, increase, State-Established, licensed, provider, tiered, maximums, Regular Rate Type, ceiling rate, tiered, reimbursement, rates
OM-FEAD-2021-0001Statewide Contract with Goodwill for Administration of LEAPJune 14, 2021FEADLow-Income Energy Assistance Program, LEAP, Goodwill, MOU, heating, assistance, administration
OM-CW-2021-0005SFY 2021-2022 Core Services Program Allocation and Plan *NOTE due date is Tue. Aug. 3, 2021 by 5pm. June 11, 2021CWCore Services Program
OM-ECL-2021-0004Child Support Exemption for CCCAPJune 11, 2021ECLCCCAP, Child Support Exemptions, Good Cause, Counties, Child Care Assistance Program
OM-CW-2021-0004Update Regarding Policy and Procedures Related to Certification and Recertification RequirementsJune 4, 2021CWCertification, Monthly Support, Safety, Structured Analysis Family Evaluation
OM-ECL-2021-0005Internal Controls for Child Care
Assistance Program – Supervisory Review
Process
June 4, 2021ECLSupervisory Reviews, Case File Reviews, County Case Reviews, Quality Assurance (QA), Colorado Child Care Assistance Program (CCCAP), Improper Payment
OM-AAS-2021-0001APS Elder Justice Act (EJA) FundsMay 18, 2021AASAPS, elder justice, funds
OM-OES-2021-0002SFY 21-22 Memorandum of Understanding Colorado Works and Colorado Child Care Assistance ProgramMay 17, 2021OESColorado Works (CW), Colorado Child Care Assistance Program (CCCAP), Memorandum of Understanding (MOU)
OM-CW-2021-0003Medicaid Category Change ProcessMay 10, 2021CWIV-E Medicaid, Medicaid Category, Medicaid
OM-ECL-2021-0003Electronic Colorado Works Child Care Referral FormApr. 30, 2021ECLCCCAP, Child Care, Referral, Colorado Works
OM-ECL-2021-0002​CCCAP Child Citizenship and Age​ ​Verification RequirementsApr. 21, 2021ECL​CCCAP, Citizenship, Qualified Alien, Lawful Permanent Resident, Legal Resident
Child’s Age, Date of Birth, Verification
OM-OBH-CBH-2021-001​FFPSA and CYMHTA AssessmentsApr. 21, 2021OBH​The Family First Prevention Services Act (FFPSA), The Children and Youth Mental Health Treatment Act (CYMHTA), Assessments
OM-EBD-2021-0002FY 2020-21 County Block Grant Support Fund Request ProcessApr. 14, 2021EBDColorado Works, TANF, County Block Grant Support Fund, Balance of State
OM-CW-2021-0002 Diligent Recruitment Plan Executive SummaryApr. 12, 2021CW

Diligent, Recruitment, Retention, Foster Care, Adoption, Kinship Care, Monitoring

OM-ECL-2021-0001CHATS Data SharingApr. 6, 2021ECLCHATS, CCCAP, API, Interoperability, Data Sharing
OM-CW-2021-0001Unable to Locate Families During AssessmentMar. 31, 2021CWUnable to Locate, Documentation, Referral, Assessment
 

Information memos

Information memos provide important information for the counties that is strictly informational and timely. Examples include announcements of grants that counties may apply for, posting of a Request for Proposal, a cancelled webinar or training, etc. Information memos are active for one year, after one year, they are archived and then re-issued if necessary.

2024 Information Memos
Memo #Memo titleIssue dateDivisionKeywords
IM-DEWS-2024-
0002
Colorado Works Leavers Survey FindingsFeb. 29,
2024
DEWSColorado Works, Temporary Assistance for Needy Families, survey, findings
IM-CW-2024-0012Out-of-State Former Foster Care Medicaid GuidanceFeb. 21, 2024CWFormer Foster Care Medicaid, Medicaid, Former Foster Youth
IM-DEWS-2024-0001Colorado Works and Employment First Activity Maintenance WorkgroupFeb. 21, 2024DEWSColorado Works, Colorado Works Workforce Development, Employment First
IM-CW-2024-0011Pressley Ridge Train-the-Trainer Cohort ApplicationFeb. 20, 2024CWPressley Ridge, Treatment Foster Care, Permanency, Providers, Foster Parents
IM-AAS-2024-0002APS Assessment Tool EvaluationFeb. 20, 2024AASAPS, CHI, Assessment Improvement Evaluation
IM-CW-2024-0010National Training and Development Curriculum State-wide RolloutFeb. 15, 2024CWPlacement Continuum, Foster Care, Training, Certification, NTDC
IM-QAQI-2024-0001Administrative Review FindingsFeb. 14, 2024QAQIARD, Assessment, In-home, Review
IM-AAS-2024-0001APS Scholarships for NAPSA ConferenceFeb. 13, 2024AASAPS, NAPSA, Scholarship, conference
IM-CW-2024-00097.714 Quality Standards for Twenty-Four Hour Child Care Partner Engagement Feedback SessionsFeb. 6, 2024CWRule Changes, Child Care Facilities, Engagement, Partner
IM-CW-2024-0008Agency Response GuideJan. 23, 2024CWDispositioning Referrals, RED Team, Intrafamilial Abuse and Neglect, Third Party Abuse and Neglect, Response Timeframes, Track Assignment
IM-CW-2024-0007Adoption Assistance Review ProcedureJan. 17, 2024CWAdoption, Adoption Assistance, Review, TitleIV-E, Training
IM-CSS-2024-00012024 Child Support Services Communication ScheduleJan. 12, 2024CSSIV-D Administrators, Task Force, Child Support Services Program, Guidelines, APA Certification, Supervisor, Enforcement
IM-CW-2024-0006*CORRECTION* High-Quality Family Time Rules Vested Partners MeetingJan. 11, 2024CWParentingTime, Visitation, Family Time, HB23-1027
IM-CW-2024-00057.705 Rules Regulating Residential Child Care Facilities & 7.714 Quality Standards for Twenty-Four Hour Child Care Partner EngagementJan. 8, 2024CWRule Changes, Child Care Facilities, Engagement, Partner
IM-CW-2024-0004General Rules for Child Care Facilities Partner Engagement SessionsJan. 8, 2024CWRule Changes, Child Care Facilities, Partner
IM-CW-2024-0003Relinquishment ProcedureJan. 4, 2023CWAdoption, Counseling, Relinquishment, Child Placement Agencies (CPA)
IM-CW-2024-0002Training Steering Committee Time-limited WorkgroupsJan. 4, 2024CWCaseworker Competencies, Training, Volume VII, Ethics
IM-CW-2024-0001Transition Age Youth Services Office Hours for FYiT, Housing Vouchers, and Other Supportive ProgramsJan. 3, 2024CWFoster Youth in Transition, FYiT, Housing Voucher, Rental Assistance, Chafee, SB23-82
2023 Information Memos
Memo #Memo titleIssue dateDivisionKeywords
IM-QAQI-2023-0005ARD Assessment and In-Home Service ReviewsDec. 28, 2023QAQIARD, Assessment, In-Home, Review
IM-CW-2023-0049Extension of Adoption & Relative Guardianship Assistance ProgramsDec. 19, 2023CWAdoption, Adoption Assistance, Relative Guardianship Program (RGAP), Extension
IM-CW-2023-0048Kinship Guidance/Template from Parent & Child Family Time HB23-1027Dec. 18, 2023CWKinship, Family Time, Rights of Relative & Kin Supervising Family Time
IM-FEA-2023-0001Summer - Electronic Benefit
Transfer (S-EBT) Finance Impact
Dec. 14, 2023FEAS-EBT, Settlement Accounting, CFMS, Spending Authority
IM-CW-2023-0047HB 23-1307 - Funding to Reduce
Barriers for Child Welfare Youth who are
Eligible for Release
Dec. 11, 2023CWDetention, Child Welfare, Out of Home Placement, Barriers, Kinship
IM-OCYF-2023-0007Collaborative Management Program
Model Information Form
Dec. 4, 2023OCYFCollaborative Management Program, Rule Change, Stakeholder
IM-AAS-2023-0001APS Elder Justice Act Supplemental
Allocation Memo
Dec. 1, 2023AASAPS, EJA Grant, Allocation
IM-CW-2023-0046 Child Welfare Training System: Learning Management System UpgradeNov. 29, 2023CWChild Welfare Training System, CWTS, Learning Management System, LMS,
Training Database
IM-CW-2023-0045Colorado Fostering Success Voucher Program Application for SFY24 *Due Date 12/29/23Nov. 21, 2023CWChafee, State Grant Program, Colorado Fostering Success Voucher Program, SB23-082
IM-CW-2023-0044Title IV-E Training RequirementsNov. 21, 2023CWIV-E Training, Title IV-E
IM-OCYF-2023-0006Annual Profile Justification ProceduresNov. 20, 2023OCYFAccess Control, Audit, Certification, OIT, Security, Trails
IM-DEWS-2023-0015Maintenance of Effort (MOE) December 2023Nov. 17, 2023DEWSMaintenance of Effort (MOE), Old Age Pension (OAP), Aid to the Needy Disabled-
Colorado Supplement (AND-CS), Home Care Allowance (HCA), Adult Financial (AF), Colorado Benefits Management System (CBMS), Eligibility Determination Benefits Calculation (EDBC), Supplemental Security Income (SSI), Social Security Administration (SSA)
IM-CW-2023-0043County Holiday Submissions for Child Welfare - Due date 12/28/23Nov. 16, 2023CWCounty Holidays, Hotline, HCCC, ROM, Initial Response
IM-CW-2023-0042Automated Adoption Assistance Negotiation Worksheet - Now LiveNov. 9, 2023CWAdoption, Adoption Assistance, Negotiation
IM-CW-2023-0041Adoption Stability Report SFY 2022-2023Nov. 6, 2023CWAdoption, Adoption Assistance
IM-DEWS-2023-0014DEWS Case Management Leadership Module and County Planning ToolNov. 2, 2023DEWSHome Care Allowance (HCA), Colorado Works (CW), ReHire program, and
Employment First (EF), Training, Case Management, Coaching
IM-OCYF-2023-0005

Collaborative Management Program Rule-Change Stakeholder Engagement 

Note: meeting scheduled for
November 9th at 10am has been canceled.

Oct. 16, 2023OCYFCollaborative Management Program, Rule Change, Stakeholder
IM-DEWS-2023-
0013
Federal Fiscal Year 2023 TANF
Maintenance of Effort Expenditures MOE template
Oct. 5, 2023DEWSColorado Works, Temporary Assistance for Needy Families, TANF, Maintenance of Effort, MOE
IM-CW-2023-0040Foster & Adoptive Parents and Non-Certified Kinship Caregivers Online TrainingOct. 5, 2023CWOnline, Professional Development, Training
IM-DEWS-2023-0012County Collaborative WorkgroupsSept. 27, 2023DEWSEmployment First (EF), Employment & Training (E&T)
IM-CW-2023-0039Child Welfare Educational Stability Allocations for SFY24Sept.. 27, 2023CWFoster Youth, Education, School Stability, Transportation, HB 18-1306, ESSA
IM-CW-2023-0038NEICE Secure Document Portal and Rollout PlanSept. 25, 2023CWNational Electronic Interstate Compact Enterprise (NEICE), Interstate Compact on the Placement of Children (ICPC), NEICE Secure Document Portal (SDP), Portal, Clearinghouse, Out-of-State
IM-OCYF-2023-0004Collaborative Management Program Incentive Fund County Site 2023 Distribution of SFY 2022-23 Earned FundsSept. 26, 2023OCYFCollaborative Management, Incentive Fund, CMP
IM-DEWS-2023-00112023/2024 Employment First County AllocationsSept. 25, 2023DEWSSupplemental Nutrition Assistance Program (SNAP) Employment and Training
(E&T), Employment First (EF), Food and Nutrition Service (FNS), Federal Fiscal Year 2024 (FFY2024), County Financial Management System (CFMS)
IM-CW-2023-0037Support Plan ToolkitSept. 25, 2023CWDifferential Response, Support Plan, Templates, Tools, Best Practice
IM-CW-2023-0036Revisions to Section 7.500 - Resource Development for County Foster Care & Adoption ServicesSept. 12, 2023CWAdoption Resources, Certification, Foster Care, Recertification
IM-DEWS-2023-0010Employment First Launch PartySept. 12, 2023DEWSEmployment First (EF), Third Party Partners (TPP) Employment &
Training (E&T)
IM-CW-2023-0035Preventive Measures to Protect Young People in Foster Care Under the Age of 18 from Identity TheftSept. 11, 2023CWCredit Freeze, Consumer/Credit Reporting Agency (CRA), Credit Report Records, Foster Care, Fraud Alert, Security Freeze
IM-CW-2023-0034Training & Technical Assistance for Credit Remediation & Credit Education for Young People in Foster CareSept. 11, 2023CWConsultation, Credit History, Foster Care, Inaccuracies, Remediatio
IM-DEWS-2023-0009Maintenance of Effort (MOE)
October 2023
Sept. 5, 2023Sept. 5, 2023Maintenance of Effort (MOE), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), Home Care Allowance (HCA), Adult Financial (AF), Colorado Benefits Management System (CBMS), Eligibility Determination Benefits Calculation (EDBC),
Supplemental Security Income (SSI), Social Security Administration (SSA)
IM-OES-2023-0001Administrative Disqualification
Hearing (ADH) Waiver Update
Aug. 28, 2023OESIntentional Program Violation (IPV), Administrative Disqualification Hearing
(ADH), Colorado Works (CW), Adult Financial (AF), Colorado Child Care Assistance Program (CCCAP), Supplemental Nutrition Assistance Program (SNAP), Waiver
IM-CW-2023-0033Human Trafficking Task GroupAug. 24, 2023CWHuman Trafficking, Sex Trafficking, Labor Trafficking, Human Trafficking Task Group
IM-DEWS-2023-
0008
Colorado Works Leavers Survey
Findings
Aug. 15, 2023DEWSColorado Works, Temporary Assistance for Needy Families, survey, findings
IM-CW-2023-0032Reasonable and Prudent Parent Task GroupAug. 10, 2023CWReasonable and Prudent Parent, Youth Voice
IM-CW-2023-0031FY 2023 County Parental Fee RefundsAug. 10, 2023CW2023, County, Parental, Fee, Refund
IM-OCYF-2023-0003Repeal of Citizen Review PanelsAug. 8, 2023 Citizen Review Panel, Conflict Resolution, Grievance
IM-CW-2023-0030Updated Interstate Compact on Adoption and Medical Assistance (ICAMA) System ReleaseAug. 7, 2023CWAdoption, Adoption Assistance, Relative Guardianship, RGAP, ICAMA, Title IV-E, Medical Assistance, Medicaid
IM-CW-2023-0029Colorado Fostering Success Voucher Program Rules Feedback SessionsAug. 7, 2023CWHousing Vouchers, Chafee Program, Colorado Foster Youth Successful Transition to Adulthood State Grant Program.
IM-CW-2023-0028Catastrophic Liability Insurance for Foster Care Homes Certified by County DepartmentsJuly 31, 2023CWCounty Foster Care Home, Insurance, Liability
IM-CW-2023-0027High-Quality Family Time Rules Work GroupJuly 24, 2023CWParenting Time, Visitation, Family Time, HB23-1027
IM-CW-2023-0026Private Adoption Process when Requesting Adoption Assistance from Colorado County DepartmentsJuly 18, 2023CWAdoption, Adoption Assistance, Private Adoption, Title IV-E Assistance
IM-OCYF-2023-0002Alternatives to Youth Detention Working Group ReportJuly 14, 2023OCYFCrossover, Youth, SB21-071, Alternatives, Youth Detention
IM-CW-2023-0025Special Education Services for Students in Foster Care (HB 23-1089)July 12, 2023CWFoster Youth, Education
IM-CSS-2023-0006DCSS Training Curriculum GuideJuly 5, 2023CSSDCSS Training Curriculum Guide
IM-CW-2023-0024Title IV-E Federal ReviewJune 29, 2023CWIV-E Federal Audit, Administration for Children and Families
IM-CW-2023-0023Approved Colorado Home Study Vendor ListJuly 28, 2023CWAdoption, Foster Care, SAFE Home Studies, Vendors
IM-CW-2023-0022Consulate Memorandum of UnderstandingJune 27, 2023CWMOU, Consulate, Mexico, Honduras, Guatemala, and El Salvador
IM-CW-2023-0021FY 2023-24 Rate IncreaseJune 21, 2023CWProvider, Rate, Rate Increase
IM-CSS-2023-0005Child Support Commission Recommendations LegislationJune 20, 2023CSSChild Support, Commission Recommendations Legislation, Senate Bill (SB) 23-173
IM-DEWS-2023-0007DEWS Case Management TrainingJune 5, 2023DEWSHome Care Allowance (HCA), Colorado Works (CW), ReHire program, and
Employment First (EF), Training, Case Management, Coaching
IM-CW-2023-0020Time-limited SB23-039 Rule Writing Work GroupJune 1, 2023CWReduce Child and Incarcerated Parent Separation, Permanency Task Group (PTG), Legislation, Rules, Review, Stakeholder
IM-CW-2023-0019Reissue Change of VenueMay 24, 2023CWVenue, Change of Venue
IM-CW-2023-0018QRTP Lifetime Limits Waiver Request of Non-IV-E Children/Youth PilotMay 24, 2023CWLifetime Limit Reviews IV-E and Non-IV-E, QRTP, RCCF, Group Home
IM-CW-2023-0017Time-limited Kinship Rule Writing Work GroupMay 18, 2023CWKinship, Legislation, Navigator, Rules, Review, Work Group
IM-CW-2023-0016Stakeholder Review of Adoption Assistance Rules (7.306.4-7.306.48)May 18, 2023CWAdoption, Adoption Assistance, Rates, Rules, Feedback
IM-CW-2023-0015Institutional Medical Neglect Referral and Assessment Time-Limited WorkgroupMay 17, 2023CWMedical Neglect, Institutional Abuse and Neglect, Institutional Facility
IM-DEWS-2023-00062023/2024 Employment First Program PlansMay 15, 2023DEWSEmployment First (EF), Third Party Partners (TPPs), Supplemental Nutrition Assistance Program (SNAP), Employment and Training (E&T), Colorado Benefits Management System (CBMS), EF components, Employment and Training (E&T), work based learning
IM-DEWS-2023-0005Colorado Works Leavers Survey FindingsMay 15, 2023DEWSColorado Works, Temporary Assistance for Needy Families, survey, findings
IM-CW-2023-0014Prevention Practice SurveyMay 11, 2023CWPrevention, Family First
IM-CW-2023-00132023 200% of Poverty LevelMay 10, 2023CW200% of Poverty Level, Title XX
IM-CW-2023-0012Adoption FormsMay 9, 2023CWAdoption, Adoption Assistance, Rates, Negotiation, Adoption Paperwork
IM-DEWS-2023-0004House Bill 22-1259 Rule TrainingMay 8, 2023DEWSHouse Bill (HB) 22-1259; Colorado Revised Statute (CRS) 26-2-725; Advocacy
Groups; Trauma-informed Care; Family Voice Council (FVC); Colorado Kids; Key Stakeholders; Integration Meetings; Colorado Works (CW); Earned Income Disregard, Colorado Works Extensions, Sanctions, Individuals with a Drug Felony, Temporary Assistance for Needy Families (TANF), 9 CCR 2503-6
IM-CW-2023-0011Discontinuation of the Affidavit for
Lawful Presence when Certifying County Foster Care Homes
May 4, 2023CWAffidavit, Certification, County Foster Care Home, Lawful Presence
IM-CW-2023-0010Child and Family Services Review Round 3 - Program Improvement PlanMay 2, 2023CWPIP, CWAC, CFSR
IM-CW-2023-0009Mitigation Applications FY 2022-23May 1, 2023CWAllocation, Mitigation, BOS Counties, Mitigation Form
IM-DEWS-2023-0003Maintenance of Effort (MOE) June 2023May 1, 2023DEWSMaintenance of Effort (MOE), Old Age Pension (OAP), Aid to the Needy Disabled- Colorado Supplement (AND-CS), Home Care Allowance (HCA), Adult Financial (AF), Colorado Benefits Management System (CBMS), Eligibility Determination Benefits Calculation (EDBC), Supplemental Security Income (SSI), Social Security Administration (SSA)
IM-CW-2023-0008Substance Use Disorder and Substance Exposed Newborn Work GroupApr. 18, 2023CWSubstance Use Disorder (SUD), Substance Exposed Newborn (SEN), Sub-PAC, Plan of Safe Care, POSC, Youth Substance Use, Caregiver Substance Use
IM-QAQI-2023-00042023 ARD Child Welfare Screen Out ReviewApr. 7, 2023QAQIARD, Screen Out, Review
IM-CSS-2023-0004IRS Issue of Sharing FTI with ContractorsMar. 27, 2023CSSchild support, federal tax information, FTI, safeguarding, contractors
IM-CW-2023-0007Child and Family Services Review Round 3 - Program Improvement PlanMar. 8, 2023CWPIP, CFSR
IM-CW-2023-0006Foster Youth Transition Program Cleanup Rules Public Feedback SessionsMar. 6, 2023CWFYiT, Youth, HB 21-1094, Rules