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Current CDHS memos

CDHS Memo Series header image

This page contains all of the active policy, operation and information memos issued by the Colorado Department of Human Services. Click here to visit the Memo Series homepage.

The Memo Series may NOT be used to change, create, replace or waive any state or federal law or regulation/rule.  

How to search for memos on this page

To search these memos by keyword, press Control-F on your browser, type in the keyword you're searching for and press Enter. (Note: The search function will not search sections of the page that are closed.)

Important notice about policy memos

Note: Effective July 1, 2020, the policy memo will no longer exist due to merging with the operation memo.

Archived memos

Looking for archived memos? Visit the Memo archives page.

Colorado Department of Early Childhood (CDEC) Memo Series 

Memos from the Colorado Department of Early Childhood can be found here.

Operation memos

An operation memo:

  • Provides more specific guidance to counties or other state designated agencies, where applicable, on how to apply a statute or rule, and neither expands such obligations nor creates new obligations.
  • Provides detailed instructions for counties or other state designated agencies, where applicable, to operationalize new or existing state law, state rule, federal law or federal regulation.
  • Is used to inform counties or other state designated agencies, where applicable, how the department will measure performance compliance. This type of memo is similar to the purpose of Agency Letters.
  • May help resolve conflicting practices or interpretations of a statute or rule.
  • May cover administrative issues such as documentation, reporting, and database functionality.
  • Helps ensure clear and uniform administration of department-supervised programs across counties.
  • Operation memos are active for three years, after three years, they are archived and then re-issued if necessary.
2023 Operation Memos
Memo # Memo title Issue date Division Keywords
OM-DEWS-2023-0019 Forum: Request for Workgroup
Attendees
Sept. 27, 2023 DEWS Colorado Works, Colorado Works Workforce Development, Adult Financial,
Employment First, Forums, Employment and Training
OM-CW-2023-0016 Mandated Caseworker and Supervisor Training Sept. 27, 2023 CW Training, Education
OM-FEA-2023-0011 2023-2024 Low Income Energy
Assistance Program (LEAP) Administrative
and Outreach Allocations
Sept. 26, 2023 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, hea0ting
OM-CW-2023-0015 Clarification Regarding Medicaid Eligibility for Tribal Children and Youth Sept. 20, 2023 CW Medicaid, Tribes, Trails, Child Welfare
OM-FEA-2023-0010

FFY24 SNAP COLA and ABAWD Updates and 2023 SNAP Technical Clean-up

Sept. 18, 2023 FEA SNAP, Cost of Living Adjustments, COLA, Able-Bodied Adults without Dependents, ABAWDs, Exemptions
OM-FEA-2023-0009 Responding to SNAPQA Reviews Sept. 14, 2023 FEA Case Reviews, Findings, SNAPQA, SNAP Quality Assurance, Quality Control
OM-FEA-2023-0008 SNAP Quality Assurance (SNAPQA)
Processes and County Responsibilities
Sept. 14, 2023 FEA Case Reviews, Error Resolution Committee, Payment Accuracy, SNAPQA, SNAP Quality Assurance, Quality Control
OM-FEA-2023-0007 LEAP Outreach Incentive Program Sept. 5, 2023 FEA Outreach, Incentive, Low-Income Energy Assistance Program, LEAP, Energy
Assistance, Heat, Home
OM-OES-2023-0006 The Office of Economic Security
(OES) Designated State Holidays
Aug. 21, 2023 OES Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Adult Financial (AF) Holiday, Application, Program Benefits, Reference Table, Colorado Benefits Management System (CBMS), Frances Xavier Cabrini Day, Juneteenth, Cesar Chavez
OM-CW-2023-0014 Review, Evaluate, Direct (RED) Team Rule Revisions Aug. 9, 2023 CW Review, Evaluate, Direct Team, RED Team, Referral Disposition
OM-DEWS-2023-0008 State Tax Intercept Program
Department of Revenue (DOR)
Aug. 7, 2023 DEWS Department of Revenue (DOR), tax interception, Colorado Works, County
Diversion, Adult Financial
OM-AAS-2023-0003 APS Initial Response in the AR Pilot Aug. 1, 2023 AAS Alternative Response, APS, initial contact
OM-OCYF-2023-0001 Collaborative Management Program Statute Changes (HB 23-1249) Aug. 1, 2023 OCYF Collaborative Management Program, CMP, Statute Changes, HB 23-1249
OM-CW-2023-0013 Rates Counted Toward Respite and Family Support for Adoption & Relative Guardianship Assistance Agreements July 20, 2023 CW Adoption Assistance, Foster Care Rate, Respite, Relative Guardianship Assistance Agreements
OM-CW-2023-0012 PRANs Under 18 Referral & Assessment Rule Revisions July 19, 2023 CW Referral, Assessment, Person Responsible for Abuse/Neglect, Youth
OM-CSS-2023-0003 Contesting an Acknowledgement
of Parentage (AOP)
July 17, 2023 CSS Contesting Paternity, Parentage, Paternity, Genetic Testing,
Acknowledgement of Parentage, AOP
OM-CW-2023-0011 Child Welfare Referrals to Child Support Services July 13, 2023 CW Child Welfare, Foster Care, Child Support, Foster Care Fee, IV-E, Non IV-E, Referrals, Trails, Acses
OM-CFO-2023-0001

State Fiscal Year 2023-24
Preliminary County Allocations

July 1, 2023 CFO County Allocation, Financial Services
OM-OES-2023-0005 How to treat Achieving a Better
Life Experience (ABLE) Accounts Income and Resources
June 26, 2023 OES ABLE, Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition
Assistance Program (SNAP), Supplemental Security Income (SSI), Income, Resources
OM-CW-2023-0010 Child Welfare & Colorado State Patrol Cooperative Agreement June 22, 2023 CW Referral, Assessment, Law Enforcement, Investigation, Abuse and Neglect Report
OM OES-2023-0004 Replacement of Stolen EBT Benefit June 20, 2023 OES EBT, SNAP, CW, Colorado Works, AF, Adult Financial, Food Assistance, Replacement Benefits, Third Party Fraud, FNS
OM-CW-2023-0009 SFY 2023-24 Core Services Program Allocation and Plan June 14, 2023 CW Core Services Program, Core Services Program Plan, Core Allocation
OM-FEA-2023-0006 Pandemic Claim Termination May 22, 2023 FEA COVID, Pandemic, Administrative Error Claim, Client Error Claim, Claims, Termination, SNAP, Food Assistance
OM-OES-2023-0003 Crowdfunding Impacts to CDHS
Program Eligibility
May 30, 2023 OES Adult Financial, Colorado Works, Food Assistance, Supplemental Nutrition Assistance Program, SNAP, Resources, Crowdfunding, GoFundMe, Kickstarter, IndieGoGo, Liquid Asset, Countable Unearned Income
OM-CSS-2023-0002 Child Welfare Referrals to Child Support Services and Existing Foster Care Cases May 30, 2023 CSS child welfare, foster care, child support, foster care fee, IV-E, non IV-E,
referrals, TRAILS, ACSES
OM-FEA-2023-0005 Civil Rights Training Requirements May 22, 2023 FEA Civil Rights, Federal Nutrition Service, FNS, Nondiscrimination, Staff Development Division, SDD, Supplemental Nutrition Assistance Program, SNAP, Training, HCPF, Medical Assistance
OM-DEWS-2023-0007 Home Care Allowance (HCA)
Extension Clarification
May 8, 2023 DEWS Home Care Allowance (HCA), Single Entry Point (SEP) agency, Colorado Benefits Management System (CBMS), Adult Financial (AF), Home, Community Based Services (HCBS), Health First Colorado
OM-DEWS-2023-0006 The Division of Economic and
Workforce Supports Public Health
Emergency Transition
May 1, 2023 DEWS Public Health Emergency (PHE); COVID-19; Pandemic; U.S. Department of Health and Human Services (HHS); Division of Economic and Workforce Support (DEWS); Temporary Assistance for Needy Families; Colorado Works (CW); CW Work Verification Plan (WVP); CW Work Activity Definitions Guide; Outreach and Engagement (O&E) Plan; Stepping Stones, Individualized Plan (IP); Re engagement; Good Cause; Prudent Person Principle (PPP)
OM-DEWS-2023-0005 The Division of Economic and Workforce Support (DEWS) House Bill (HB) 22-1259 Outreach and Engagement Plan Timeline Apr. 24, 2023 DEWS House Bill (HB) 22-1259; Colorado Revised Statute (CRS) 26-2-725; Outreach and Engagement (O&E) Plan; Idea Marketing, Inc.; Advocacy Groups; Trauma-informed Care; Family Voice Council (FVC); Colorado Kids; Key Stakeholders; Integration Meetings; Colorado Works (CW); Temporary Assistance for Needy Families (TANF)
OM-CSS-2023-0001 Contesting an Acknowledgement of Parentage Apr. 10, 2023 CSS Contesting Paternity, Parentage, Paternity, Genetic Testing, Acknowledgement of Parentage, AOP
OM-OES-2023-0002 SNAP and Employment First Roles and Responsibilities 2023 Apr. 3, 2023 OES SNAP, Employment First, EF, Able-Bodied Adult Without Dependents, ABAWD,
work requirements
OM-FEA-2023-0003 Statewide Contract with Goodwill
for Administration of LEAP  MOU
Mar. 20, 2023 FEA Low-Income Energy Assistance Program, LEAP, Goodwill, MOU, heating,
assistance, administration
OM-QAQI-2023-0001 CSS Quality Assurance Requirements Mar. 9, 2023 QAQI Quality Assurance; Finding; Rebuttal
OM-CW-2023-0008 Releasing Provider payments to CFMS/EBT Mar. 1, 2023 CW Provider Payments, EBT, ACH, CFMS, Trails, Payroll, Direct Deposit
OM-DEWS-2023-0004 Employment First (EF) Educational
Expenses
Feb. 27, 2023 DEWS Agriculture Improvement Act of 2018 (the Act), Code of Federal Regulations
(CFR), Employment First (EF), Employment and Training (E&T), Third Party Partners (TPPs), Tuition, Supportive Payments, Participant Reimbursements, Educational Components, Training, Student, Scholarships and Pell Grant Funds.
OM-DEWS-2023-0003 Employment First Participant Reimbursements - Technology Feb. 27, 2023 DEWS Agriculture Improvement Act of 2018 (the Act), Code of Federal Regulations (CFR), Food and Nutrition Service (FNS), Employment First (EF), Employment and Training (E&T), Colorado Benefits Management Service (CBMS), Components, Supportive Payments, Supervised Job Search (SJS), Technology, Laptops, Tablets, Hotspot, Internet and Case Management Services.
OM-DEWS-2023-0002 Internal Controls for Adult Financial and Colorado Works - County Case Review Process Feb. 27, 2023 DEWS Quality Assurance (QA), Adult Financial (AF), Colorado Works (CW), County Case Reviews, Work Verification Plan (WVP)
OM-CW-2023-0007 Use of a Doctor of Osteopathic Medicine for Health Assessments Completed in the Foster Care Home Feb. 22, 2023 CW DO, Doctor of Osteopathic Medicine, Physician, Physician Assistant, Nurse Practitioner
OM-CW-2023-0006 Clarification for County Foster Home Certification Requirements Feb. 21, 2023 CW Certification, Foster Care Home, Recertification, Review Instrument
OM-AAS-2023-0002 Assessment Compliance Feb. 8, 2023 AAS Assessment, level of impact
OM-AAS-2023-0001 APS Elder Justice Act Round 2 Funds Feb. 8, 2023 AAS APS, Elder Justice, Funds
OM-CW-2023-0005 Contracted QRTP Admission, Discharge, & Reimbursement Feb. 8, 2023 CW PRTF, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement
OM-CW-2023-0004 Foster Youth in Transition Program Forms Feb. 6, 2023 CW Foster Youth in Transition program, Youth, Forms, Voluntary Services Agreement, Eligibility Appeal Policy, Health Passport
OM-FEA-2023-0002 SNAP Short Form Application Feb. 6, 2023 FEA Single Purpose Application (SPA), Short Form Application, outreach
OM-DEWS-0001 Requesting and Receiving Documentation for Colorado Works Workforce Development and Employment First Supportive Payments Feb. 6, 2023 DEWS

Supplemental Nutrition Assistance Program (SNAP), Employment and Training (E&T), Employment First (EF), Colorado Works (CW), Workforce Development (WD), Food and Nutrition Service (FNS), Able-Bodied Adults without Dependents (ABAWD), State- operated Model, Voluntary Program, Program Operator (PO), Federal Fiscal Year 2023 (FFY23)

OM-OES-2023-0001 Sponsored Workgroups, Boards, and Commissions Compensation & CDHS Program Eligibility Feb. 6, 2023 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Low-Income Energy Assistance Program (LEAP), Workgroups, Boards, Commissions, Income
OM-CW-2023-0003 Safe Haven Abandoned Infants Jan. 30, 2023 CW Abandoned Infants, Safe Haven, Voluntarily Surrendered Infants
OM-FEA-2023-0001 UPDATED: Messaging and Education Toolkit: Preparing for the End of SNAP Max Allotment Jan. 23, 2023 FEA Food and Nutrition Service, FNS, Max Allotment/Emergency Allotment, PHE, U.S. Department of Agriculture, USDA
OM-CW-2023-0002 Long-Term Placement Process for Length of Stay Waivers Jan. 17, 2023 CW Long-Term Placement, Length of Stay Waiver, QRTP
OM-CW-2023-0001 Dedicated Trust Accounts for Children in Foster Care Jan 12, 2023 CW Foster Care, Dedicated Trust Accounts, Child Support
2022 Operation Memos
Memo # Memo title Issue date Division Keywords
OM-CW-2022-0025

Medicaid Memos for Child Welfare <= this memo includes links to the Medicaid related memos highlighted in yellow below​​​​​

Dec. 29, 2022 CW Medicaid, Child Welfare, Eligibility, Trails, CBMS
OM-CW-2022-0026 Clarification Regarding Medicaid Eligibility for Foster Care Children and Youth Dec. 29, 2022 CW Medicaid, Foster Care, Trails, CBMS, Out-of-Home Placements
OM-CW-2022-0027 Clarification Regarding Medicaid Eligibility for Adoption Assistance Children and Youth Dec. 29, 2022 CW State IDs, Medicaid, Adoption, Trails, CBMS
OM-CW-2022-0028 Clarification of Interstate Compact on Adoptions and Medical Assistance (ICAMA) and Medicaid for Child Welfare Dec. 29, 2022 CW Medicaid, ICAMA, Trails, CBMS
OM-CW-2022-0029 Clarification of Interstate Compact on the Placement of Children (ICPC) and Medicaid for Child Welfare Dec. 29, 2022 CW Medicaid, ICPC, Trails, CBMS
OM-CW-2022-0030 Clarification of Medicaid Eligibility for Children and Youth in Kinship Care Dec. 29, 2022 CW Medicaid, Kinship Care, Trails, Custody, CBMS
OM-CW-2022-0031 Clarification Regarding Medicaid Eligibility for Relative Guardianship Assistance Program (RGAP) Children and Youth Dec. 29, 2022 CW Medicaid, Kinship Care, Trails, Custody, CBMS
OM-CW-2022-0032 Clarification Medicaid Eligibility for Tribal Children and Youth Dec. 29, 2022 CW Medicaid, Kinship Care, Trails, Custody, CBMS
OM-CW-2022-0033 Entering of New Medicaid Entitlements at Removal Dec. 29, 2022 CW Medicaid, Kinship Care, Trails, Custody, CBMS
OM-CW-2022-0034 Medicaid Eligibility for Adoption Assistance Emancipation Youth Dec. 29, 2022 CW Medicaid, Kinship Care, Trails, Custody, CBMS
OM-CW-2022-0035 Clarification Regarding Continuous Eligibility Foster Care (CEFC) Eligibility for Child Welfare Children and Youth Dec. 29, 2022 CW Medicaid, Continuous Eligibility, Trails
OM-CW-2022-0036 Clarification Regarding Medicaid Eligibility for Former Foster Care Youth Dec. 29, 2022 CW Medicaid, Former Foster Care, Trails, CBMS
OM-CSS-2022-0003 ACSES Password Configuration Requirements Dec. 12, 2022 CSS ACSES, password requirements, I.R.S. Publication 1075
OM-DEWS-2022-00013 Old Age Pension, Aid to the Needy Disabled-Colorado Supplement Cost of Living Adjustment (COLA) Increase for 2023 Nov. 28. 2022 DEWS Cost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), In-kind Support and Maintenance (ISM), Grant Increase, Adult Financial
OM-OES-2022-0008 Verification of Non-Citizen Status in Systematic Alien Verification for Entities (SAVE) Nov. 28, 2022 OES Systematic Alien Verification for Entitlements (SAVE), United States Citizenship and Immigration Services (USCIS), Non-Citizens, Cuban and Haitian Entrants, SNAP, Verification, Colorado Works, Adult Financial
OM-FEA-2022-0017 SNAP County Management Evaluation Reviews for FFY2023 Nov. 21, 2022 FEA FFY2023, Management Evaluations, SNAP
OM-CW-2022-0024 DHS Legal Custody - Residing with Parents Nov. 17, 2022 CW Biological Parent, Stepparent, Psychological parent, Kin, DHS Legal Custody
OM-OCYF-2022-0023 Cooperative Agreements with Law Enforcement Agencies Nov. 9, 2022 OCYF Memorandum of Understanding, Law Enforcement, Cooperative Agreements
OM-OES-2022-0007 Sponsored Workgroups, Boards, and Commissions Compensation & CDHS
Program Eligibility
Nov. 8, 2022 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Low-Income Energy Assistance Program (LEAP), Workgroups, Boards, Commissions, Income
OM-FEA-2022-0026 EBT Mail Card Issuance Oct. 31, 2022 FEA EBT, mail card issuance (MCI), processing guidelines, benefit access
OM-FEA-2022-0015 2022-2023 Low Income Energy Assistance Program (LEAP) and Low Income Household Water Assistance Program (LIHWAP) Administrative and Outreach Allocations Oct. 25, 2022 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, heating, water, drinking water, wastewater, Low Income Household Water Assistance
Program, LIHWAP
OM-EBD-2022-0012 The Department of Housing and Urban Development (HUD) Earned Income Disregard (EID) Benefit Oct. 24, 2022 EBD Earned Income Disregard, HUD, Department of Housing, Colorado Works, Workforce Development, Employment First, Subsidized Housing, Employment, Work Incentive Program, Entered Employment, Housing Urban Development, Annual Income, Third Party Partners
OM-FEA-2022-0014 SNAP Regulation Updates: FFY23
SNAP COLA and OOA & 4.900
Oct. 24, 2022 FEA SNAP, regulations, Quality Assurance, COLA, Hearings, OOA
OM-FEA-2022-0013 LEAP Outreach Incentive Program Oct. 6, 2022 FEA Outreach, Incentive, Low-Income Energy Assistance Program, LEAP, Energy Assistance, Heat, Home
OM-CP-2022-0001 Changes to the CDHS County HP
Computer Refresh Process
Sept. 30, 2022 CP County HP Refresh, CYF, Intergovernmental Agreements (IGAs), Allocation
OM-AAS-2022-0001 3rd Amended APS EJA Round 1 Funds Sept. 19, 2022 AAS APS, elder justice, funds
OM-EBD-2022-0011

Internal Controls for Adult Financial and Colorado Works, County-Level Case Reviews

Sept. 25, 2022 EBD Quality Assurance (QA), Adult Financial (AF), Colorado Works (CW), County-Level Case Reviews, Workforce Development (WD)
OM-CSS-2022-0002 Income Withholding Order Issuance on Orders Not Subject to Immediate Withholding Sept. 19, 2022 CSS Income Withholding Order, IWO, Income Assignment, IA, Child Support Services, Withholding, Notice, Direct Pay, Obligation, Objection
OM-OES-2022-0006 State Sponsored Workgroups Boards and Commissions Exempt Income Sept. 12, 2022 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Low-Income Energy Assistance Program (LEAP), Refund, Boards, Commissions, Exempt Income
OM-CW-2022-0022 Federal Compliance Changes to AFCARS - The Adoption and Foster Care Analysis and Reporting System in Trails Sept. 1, 2022 CW Foster Care, Adoption, Relative Guardians, Trails, AFCARS
OM-OES-2022-0005 Treatment of Income from the Thriving Providers Project Aug. 29, 2022 OES Self-employment income, Thriving Providers project
OM-CW-2022-0021 Rates Counted Toward Respite and Family Support for Adoption & Relative Guardianship Assistance Agreements Aug. 29, 2022 CW Adoption Assistance, Foster Care Rate, Respite, Relative Guardianship Assistance Agreements
OM-CW-2022-0020 County Trails Data Entry for Effective IV-E Reimbursement Aug. 22, 2022 CW Family First, Prevention In-home Case, Trails, FFPSA
OM-OES-2022-0004 Revised Single Purpose Application
(SPA) 2022
Aug. 22, 2022 OES

Single Purpose Application (SPA); Colorado Department of Human Services (CDHS); Health Care Policy and Financing (HCPF); form revision; eligibility; training; Non-
Discrimination Statement (NDS); Electronic Benefits Transfer (EBT); voter registration

OM-EBD-2022-0010 Colorado Works Demonstrable Evidence and Re-Engagement Processes Aug. 15, 2022` EBD Demonstrable Evidence (DE), Colorado Benefits Management System (CBMS), Colorado Works, Workforce Development, Initial Appointment, Re-engagement, caseclosure, basic cash assistance
OM-CP-2022-0001 State Data Ownership and Usage Guidelines Aug. 10, 2022 CP Data, security, privacy, confidentiality
OM-OES-2022-0003 Colorado Taxpayer Bill of Rights (TABOR) Refund Exempt Income July 25, 2022 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance Program (SNAP), Refund, Department of Revenue, Exempt Income
OM-CW-2022-0019 Laradon Calabrese Youth Center - Admission, Discharge, & Reimbursement July 21, 2022 CW Laradon, Calabrese, Eligibility, Referral, Application, Admission, Duration of Treatment, Discharge, Placement, Reimbursement
OM-CW-2022-0018 County Cover letter & Checklist for QRTP Lifetime Limit Waiver Request Submission July 20, 2022 CW QRTP, Lifetime Limit, Waiver, Request, Checklist
OM-CDEC-2022-0001 Revised CCCAP Application &
Redetermination Forms
July 19, 2022 CDEC CCCAP, Application, Redetermination, Form
OM-OES-2022-0002 Sunsetting Required Change
Reporting Forms
July 18, 2022 OES Change report form, CRF, Supplemental Nutrition Assistance Program, SNAP,
Adult Financial, AF, Colorado Works, CW
OM-CW-2022-0017 Institutional Referral & Assessment Volume 7 Rule Revisions July 14, 2022 CW Institutional, Assessment, Referral, Facility, Incident, Supervision
OM-CW-2022-0016 SFY 2022-23 Core Services Program Allocation and Plan July 12, 2022 CW Core Services Program
OM-FEA-2022-0012 Messaging and Education Toolkit: Preparing for the End of SNAP Max Allotment July 11, 2022 FEA Food and Nutrition Service, FNS, Max Allotment/Emergency Allotment, PHE, U.S. Department of Agriculture, USDA
OM-FEA-2022-0011 2022 Nondiscrimination Statement July 11, 2022 FEA Food and Nutrition Service, FNS, Nondiscrimination Statement, NDS, U.S. Department of Agriculture, USDA
OM-EBD-2022-0009 Colorado Works Basic Cash Assistance Grant Increase 2022 July 11, 2022 EBD Colorado Works (CW), grant increase, basic cash assistance, grant standards
OM-FEA-2022-0010 County Administrative Expenditure
Reviews
July 5, 2022 FEA Supplemental Nutrition Assistance Program, SNAP, County Administration, 2 CFR Part 200, Uniform Guidance
OM-CFO-2022-0002 State Fiscal Year 2022-23 Preliminary County Allocations  SFY22-23 County Budget Attestation July 1, 2022 CFO County Allocation, Financial Services
OM-ECL-2022-0005 Colorado Child Care Assistance Performance Measures and Monitoring June 30, 2022 ECL Colorado Child Care Assistance Program, Department of Early Childhood, Measures, Performance, Program Integrity, Monitoring, Timely, Accuracy
OM-CW-2022-0015 Referral Process for Protective Services Child Care June 29, 2022 CW Protective Services Child Care, Referral, Attestation
OM-ECL-2022-0004 Revised CCCAP Rules June 22, 2022 ECL Colorado Child Care Assistance Program, CCCAP, Rules
OM-CW-2022-0014 Contracted PRTF - Admission, Discharge, & Reimbursement June 16, 2022 CW PRTF, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement
OM-EBD-2022-0008 Colorado Works Memorandum of Understanding SFY22-23 (word version) June 8, 2022 EBD Colorado Works (CW), Memorandum of Understanding (MOU)
OM-CW-2022-0013 Clarification of Removals for Title IV-E Adoption Assistance June 6, 2022 CW Adoption, Title IV-E, Removal, Nunc Pro Tunc
OM-ECL-2022-0001 CCCAP Stimulus Strategy Activities June 6, 2022 ECL CCCAP, Stimulus, ARPA, CRRSA, CCDF
OM-ECL-2022-0003 Colorado Child Care Assistance Program Memorandum of Understanding June 1, 2022 ECL Colorado Child Care Assistance Program, Department of Early Childhood, Memorandum of Understanding (MOU)
OM-EBD-2022-0007 Employment First Program Operations FFY 2023 May 31, 2022 EBD Supplemental Nutrition Assistance Program (SNAP), Employment and Training (E&T), Employment First (EF), Employment First Program Operator (EF PO), federal fiscal
year 2023 (FFY 2023), Third-Party Partners (TPP)
OM-CW-2022-0012 **Correction** Contracted QRTP- Admission, Discharge, & Reimbursement May 24, 2022 CW QRTP, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement
OM-FEAD-2022-0009 Statewide Contract with Goodwill for Administration of LEAP May 23, 2022 FEAD Low-Income Energy Assistance Program, LEAP, Goodwill, MOU, heating, assistance, administration
OM-CW-2022-0011 Diligent Recruitment Plans for the Recruitment and Retention of Foster Parents, Adoptive Parents, and Kinship Caregivers May 11, 2022 CW Family First Prevention Services Act, Multi-Ethnic Placement Act (MEPA) of 1994, and the Administration for Children and Families (ACF) Guidelines; Section 422 [42 U.S.C. 622] (b) (7); Section 471 [42 U.S.C. 671] (a) (18); Section 26-1-109, C.R.S.; Section 26-1-111, C.R.S.; Section 7.500.3, B (12 CCR 2509-6)
OM-OES-2022-0001 Working with Supplemental Nutrition Assistance Program (SNAP) applicants in Employment First May 2, 2022 OES Applicants, Employment First (EF), Employment First Program Operators (EF POs), Employment and Training (E&T), Code of Federal Regulations (CFR), Third-Party Partners (TPP), Colorado Benefits Management System (CBMS), Workforce Development (WD), Food and Nutrition Service (FNS), Supplemental Nutrition Assistance Program (SNAP), Individualized Service Plan (ISP)
OM-EBD-2022-0006 Colorado Works Exceptionally Disengaged Process May 2, 2022 EBD Colorado Works, Workforce Development, employment and training, re-engagement, forms, tools, exceptional disengagement, sanctions, good cause
OM-CW-2022-0010 Plan of Safe Care Volume 7 - New Rule April 28, 2022 CW Substance Exposed Newborns, SEN, Plan of Safe Care, POSC
OM-CSS-2022-0001 Fingerprinting Background Check Requirement Apr. 18, 2022 CSS Fingerprinting Background Checks, IRS Publication 1075, ACSES access
OM-CW-2022-0009 IV-E Prevention Plan – Phase Two Workgroup Apr. 18, 2022 CW Prevention Plan, Family First, FFPSA, IV-E
OM-CW-2022-0008 Compliance with 7.605.24 “Release of Confidential Information to Clients” Apr. 14, 2022 CW Records, Confidentiality, Clients
OM-EBD-2022-0005 Adult Financial Burial Program: Choice of Disposition Apr. 11, 2022 EBD Adult Financial (AF), Burial, Disposition
OM-CW-2022-0007 Foster Youth in Transition Program Placement Options for Participating Youth Mar. 30, 2022 CW HB 21-1094, Foster Youth in Transition Program, Transition Age Youth, Emancipation, Former Foster Youth, Reentry
OM-CW-2022-0006 Statewide Implementation of Differential Response Mar. 29, 2022 CW DR, Differential Response, Dual Track, FAR, Family Assessment Response
OM-CW-2022-0005 Safety Assessment Supplemental Documents Mar. 28, 2022 CW Safety Assessment, Program Improvement Plan
OM-EBD-2022-0004 Internal Controls for Adult Financial and Colorado Works, County-Level Case Reviews Mar. 28, 2022 EBD Quality Assurance (QA), Adult Financial (AF), Colorado Works (CW), County- Level Case Reviews, Work Verification Plan (WVP)
OM-CW-2022-0004 Contracted PRTF - Admission, Discharge, & Reimbursement Mar. 15, 2022 CW PRTF, Acute Residential, Contracted Providers, Application, Admission, Discharge, Reimbursement
OM-CW-2022-0003 Independent Assessment Process for Carved Out Populations Mar. 10, 2022 CW QRTP, Carve Out, Independent Assessment
OM-FEA-2022-0008 SNAP Quality Assurance Roles and Responsibilities  Mar. 7, 2022 FEA Quality Assurance; Process; Finding; SNAP; SNAPQA
OM-FEA-2022-0007 CDHS Employment Verification/Loss of Income Form Feb. 17, 2022 FEA Employment, Income, Verification, Form, Adult Financial, Colorado Works, SNAP
OM-FEA-2022-0006 SNAP Technical Cleanup 2021 Feb. 17, 2022 FEA SNAP, Food Assistance, technical, definitions, revision history
OM-CFO-2021-0001 State Fiscal Year 2021-22 Preliminary County Allocations (*Updated) June 4, 2021* CFO County Allocation, Financial Services
OM-FEA-2022-0005 LEAP Program County Fraud Training
Directive
Feb. 10, 2022 FEA Fraud Prevention Training, Low Income Energy Assistance Program (LEAP)
OM-FEA-2022-0004 SNAP County Management
Evaluation Reviews for FFY2022
Jan. 31, 2022 FEA FFY2022, Management Evaluations, SNAP
OM-CW-2022-0002 Rate Counted Toward Respite and Family Support for Adoption Assistance and Relative Guardianship Assistance Agreements Jan. 25, 2022 CW Foster Care Rate, Standard Operating Procedures, Therapeutic, Treatment
OM-EBD-2022-0003 Colorado Works Rule Revision Jan. 18, 2022 EBD Colorado Works (CW), Workforce Development (WD), Colorado Benefits Management System (CBMS), Training, CW Revisioned
OM-FEA-2022-0003 Excessive Card Replacement for Electronic Benefit Transfer (EBT) Jan. 12, 2022 FEA EBT card, replacement, excessive, four, 365 days, fraud
OM-CW-2022-0001 Safe Haven Abandoned Infants Jan. 11, 2022 CW Abandoned Infants, Safe Haven, Voluntarily Surrendered Infants
OM-FEA-2022-0002 Annual Second Party Review Contracts Jan. 11, 2022 FEA Electronic Benefits Transfer, EBT, EBT card, eligibility, issuance, separation of duties, Second Party Review, SPR, Supplemental Nutrition Assistance Program, SNAP
OM-CFO-2022-0001 State Fiscal Year 2021-22 Child Welfare Allocation Jan. 7, 2022 CFO County Allocation, Child Welfare Block Allocation, Accounting
OM-EBD-2022-0002 Requirement to Offer Good Cause for Non-Referral to Child Support Services Jan. 7, 2022 EBD Colorado Works, Child Support Services, Good Cause, Referral
OM-FEA-2022-0001 EBT Forms & Desk Aids Jan. 6, 2022 FEA EBT card, forms, logs, accountability, security
OM-EBD-2022-0001 Data Entry of Supportive Services in
the Colorado Benefits Management System
(CBMS)
Jan. 5, 2022 EBD Colorado Works Workforce Development, Employment First, Supportive Services, Data Entry, CBMS, Assessment, Family needs, Documentation
2021 Operation Memos
Memo # Memo title Issue date Division Keywords
OM-EBD-2021-0011 Afghan Non-Citizen Updates Dec. 23, 2021 EBD Colorado Works, Adult Financial, Afghanistan, Afghan Humanitarian Parolee, Parolee, Special Immigrant, Refugee, Colorado Benefits Management System(CBMS)
OM-CW-2021-0021 Long-Term Placement Process for Length of Stay Waivers Dec. 22, 2021 CW Long-Term Placement, Length of Stay Waiver, QRTP
OM-CW-2021-0020 CORRECTED - Title IV-E Adoption Assistance, Adoption Assistance of Applicable Child/Youth Dec. 22, 2021 CW Adoption Assistance, Applicable Child, Delink, AFDC, Title IV-E
OM-CW-2021-0019 Independent Assessment Process for Volume VII Dec. 22, 2021 CW Independent Assessment, Qualified Residential Treatment Program (QRTP), Family Permanency Meeting
OM-ECL-2021-0010 Instructions for the use of the Attendance Tracking System (ATS) Waiver Dec. 20, 2021 ECL attendance tracking system, child care assistance program, manual claim, reimbursement, payment
OM-CW-2021-0018 Founded Notification Letter Dec 14, 2021 CW Findings, Founded Letter, PRAN Notification, Right to Appeal
OM-CW-2021-0017 Collaborative Management Data Collection Dec. 2, 2021 CW Collaborative Management; Data Collection
OM-EBD-2021-0010 Old Age Pension, Aid to the Needy Disabled-Colorado Supplement Cost of Living Adjustment (COLA) Increase for 2022 Nov. 24, 2021 EBD Cost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), In-kind Support and Maintenance (ISM), Grant Increase, Adult Financial
OM-ECL-2021-0009 CCCAP Quality Improvement Expenditures Through TANF Block Grant Nov. 19, 2021 ECL CCCAP, Quality Improvement, TANF, Child Care Assistance Program, TANF Transfer
OM-FEA-2021-0006 Lawful Presence Identification for the Low
Income Energy Assistance Program (LEAP) FFY 2022
Nov. 2, 2021 FEA Low-Income Energy Assistance Program, LEAP, Energy Assistance, Heat, Home
OM-FEA-2021-0005 Civil Rights Training Requirements Oct. 29, 2021 FEA Federal Nutrition Service, FNS, Civil Rights, Nondiscrimination,
Training, Staff Development Center, SDC
OM-CW-2021-0016 Youth in Transition/Re-Entry into Foster care at age 18-21 Oct. 27, 2021 CW IV-E, FYIT, Re-entry
OM-OES-2021-0005 Colorado Chafee Program and the Education and Training Voucher Program (ETV) Oct. 22, 2021 OES Chafee Program, education, training, foster care, income
OM-FEA-2021-0004 2021-2022 Low Income Energy Assistance Program (LEAP) and Low Income Household Water Assistance Program (LIHWAP) Administrative and Outreach Allocations Oct. 21, 2021 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, heating, water, drinking water, waste water, Low Income Household Water Assistance Program, LIHWAP
OM-EBD-2021-0009 Single Entry Point (SEP) Agency Home Care Allowance (HCA) Monitoring and Review Process Oct. 14, 2021 EBD Adult Financial (AF), Home Care Allowance (HCA), Single Entry Point (SEP) Agency, Monitoring
OM-CW-2021-0015 Rule Clarification for County Foster Home Certification Requirements Oct. 14, 2021 CW Certification, Foster Care Home, Recertification, Review Instrument
OM-EDO-2021

Implementation of Vaccination Requirements required by CDHS, Public Health Order and Board of Health Rule

County Departments of Human/Social Services Information for Vaccine Requirements

Oct. 12, 2021 EDO Vaccination Requirements
OM-QAQI-2021-0001 Administrative Review Division - County-held Guardianship Reviews Oct. 5, 2021 QAQI Colorado Department of Human Services, Adult Protective Services, APS, Quality Assurance, Guardianship, Administrative Review Division, ARD
OM-AAS-2021-0004 2nd Amended APS EJA Round 1
Funds
Sept. 28, 2021 AAS APS, elder justice, funds
OM-CW-2021-0017 Family First Title IV-E Reimbursements Sept. 28, 2021 CW IV-E, Family First, FFPSA
OM-CW-2021-0016 Interim Action Needed to Meet Title IV-E Carve Out Program Standards Sept. 28, 2021 CW Family First, FFPSA, Title IV-E, Carve Out, Specialized, Specified Settings for Placement, Sex Trafficking, Sex Trafficked, Pregnant, Parenting, Prenatal, Postpartum, Independent Living
OM-CW-2021-0015 Family First Operation Memo Sept. 28, 2021 CW Family First, FFPSA, Title IV-E, Adoption Assistance, QRTP, Independent
Assessment, Qualified Individual
OM-CW-2021-0014 Colorado Adoption Resource Registry (CARR) and the Colorado Heart Gallery (COHG) Sept. 24, 2021 CW CARR, Colorado Adoption Resource Registry, Adoptive Family, Diligent Recruitment, Child-specific, Colorado Heart Gallery, Raise The Future, COHG
OM-CW-2021-0013 Standard Operating Procedures used to Review Policies & Procedures for Approval of Therapeutic and/or Treatment Foster Care Programs Sept. 24, 2021 CW Foster Care Home, Standard Operating Procedures, Therapeutic, Treatment
OM-FEA-2021-0003 FFY22 SNAP COLA Updates Sept. 24, 2021 FEA SNAP, Cost of Living Adjustments, COLA, income, allotment, resources, deductions
OM-ECL-2021-0008 Implementation of CCCAP State Tax Intercept Functionality Sept. 15, 2021 ECL separate, keywords, with, commas
OM-CW-2021-0012 

Title IV-E Adoption Assistance, Adoption Assistance of Applicable Child/Youth

OLD see OM-CW-2021-0020 for updated memo

Sept. 14, 2021 CW Adoption Assistance, Applicable Child, Delink, AFDC, Title IV-E
OM-CW-2021-0011 Documentation of Roadmaps to Success and Emancipation Transition Plans in Trails Sept. 14, 2021 CW Roadmap to Success (RTSs), Emancipation Transition Plans (ETPs)
OM-OES-2021-0004 Subsidized Work-based learning Sept. 13, 2021 OES Supplemental Nutrition Assistance Program (SNAP), Employment and Training (E&T), Employment First (EF), Work-based learning (WBL), Employment First Program
Operators (EF PO)
OM-CW-2021-0010 Independent Assessment Process for Volume VII Sept. 1, 2021 CW Independent Assessment, Qualified Individual
OM-OES-2021-0003 Treatment of Income from the Denver Basic Income Project and Women Achieving Greater Economic Security (WAGES) Aug. 27, 2021 OES WAGES, income, Denver Basic Income Project
OM-CSS-2021-0003 ACSES Access Security Requirements Aug. 27, 2021 CSS ACSES, Security Access, ACSES Security Designees
OM-CSS-2021-0002 Changes to Timeframes for CCCAP Cooperation Aug. 27, 2021 CSS CCCAP rule change, non-cooperation, Child Support Services
OM-EBD-2021-0008 Prevailing Wage for Colorado Works (CW) Subsidized Employment Activities Aug. 24, 2021 EBD Prevailing Wage, Subsidized Employment, Colorado Works Workforce Development, Work Verification Plan
OM-AAS-2021-0003 APS Elder Justice Act Round 2 Aug. 24, 2021 AAS APS, Elder Justice, EJA, Allocation
OM-FEA-2021-0002 LEAP Outreach Incentive Program Aug. 13, 2021 FEA Outreach, Incentive, Low-Income Energy Assistance Program, LEAP, Energy Assistance, Heat, Home
OM-AAS-2021-0002 Amended APS Elder Justice Act
(EJA) Round 1 Funds
Aug. 10, 2021 AAS APS, elder justice, funds
OM-CW-2021-0009 Coordinating with Regional Accountable Entities (RAEs) to Identify Early and Periodic Screening, Diagnostic, and Treatment (EPSDT) Services Providers for Children/Youth in Foster Care Aug. 6, 2021 CW EPSDT, Foster Care, Health, Screening, Services
OM-EBD-2021-0007 Exempt Income Related to the COVID-19 Pandemic Aug. 5, 2021 EBD Child Tax Credit, Jumpstart, Plus-Up, exempt, emergency assistance, CDLE, IRS
OM-EBD-2021-0006 Colorado Department of Labor and Employment (CDLE) DOLE/CUBS/UI/MyUI+ Print Process Aug. 4, 2021 EBD Colorado Department of Labor and Employment (CDLE), Colorado Unemployment Benefits System (CUBS), Unemployment Insurance (UI), Unemployment Insurance Benefits (UIB), MyUI+, SNAP
OM-EBD-2021-0004 Returned Mail Process July 26, 2021 EBD Returned Mail, Colorado Works, Adult Financial, Verification Checklist, Whereabouts Unknown, Out of State, Out of Country
OM-EBD-2021-0005 Colorado Works Workforce Development Multi-Generational Activities July 26, 2021 EBD Temporary Assistance for Needy Families (TANF), Colorado Works (CW); workforce development (WD); multi-generational; multi-gen; 2-Gen; life skills; client declaration; Work Verification Plan (WVP); work activities; Individualized Plan (IP)
OM-DCW/ HCPF-2021-0007 Data Sharing between County Child Welfare and Regional Accountable Entities July 12, 2021

DCW/HCPF

Data Sharing, RAEs, Child Welfare, Medical Coverage, Medicaid, Mental Health Services
OM-CW-2021-0008 HB 21-1094 Foster Youth in Transition Program Initial Implementation July 9, 2021 CW HB 21-1094, Foster Youth in Transition Program, Transition Age Youth, Emancipation, Former Foster Youth, Reentry
OM-ECL-2021-0007 Implementation of 7/1/21 Parent Fee Formula Changes July 1, 2021 ECL CCCAP, Parent Fee, Formula, Rule
OM-EBD-2021-0003 Employment First Program Operations for FFY 2022 June 29, 2021 EBD SNAP E&T, Employment First (EF), Funding, Federal Waiver, ABAWD, the Act, 100% funds, enhanced funding, 50/50 match funding
OM-CFO-2021-0001 State Fiscal Year 2021-22
Preliminary County Allocations CORRECTED VERSION POSTED
June 24, 2021 CFO separate, keywords, with, commasCounty Allocation, Financial Services
OM-ECL-2021-0006 CCCAP State-Established Licensed Provider Daily Tiered Reimbursement Rate Maximums Increase June 16, 2021 ECL CCCAP, increase, State-Established, licensed, provider, tiered, maximums, Regular Rate Type, ceiling rate, tiered, reimbursement, rates
OM-FEAD-2021-0001 Statewide Contract with Goodwill for Administration of LEAP June 14, 2021 FEAD Low-Income Energy Assistance Program, LEAP, Goodwill, MOU, heating, assistance, administration
OM-CW-2021-0006 Face-to-face Contacts with Children, Youth, Parents and Caregivers in Light of COVID-19 June 11, 2021 CW Contacts, Face-to-face, Video Conferencing, COVID-19, Parents, Caregivers, Long Term Intended Caregivers
OM-CW-2021-0005 SFY 2021-2022 Core Services Program Allocation and Plan *NOTE due date is Tue. Aug. 3, 2021 by 5pm.  June 11, 2021 CW Core Services Program
OM-ECL-2021-0004 Child Support Exemption for CCCAP June 11, 2021 ECL CCCAP, Child Support Exemptions, Good Cause, Counties, Child Care Assistance Program
OM-CW-2021-0004 Update Regarding Policy and Procedures Related to Certification and Recertification Requirements June 4, 2021 CW Certification, Monthly Support, Safety, Structured Analysis Family Evaluation
OM-ECL-2021-0005 Internal Controls for Child Care
Assistance Program – Supervisory Review
Process
June 4, 2021 ECL Supervisory Reviews, Case File Reviews, County Case Reviews, Quality Assurance (QA), Colorado Child Care Assistance Program (CCCAP), Improper Payment
OM-AAS-2021-0001 APS Elder Justice Act (EJA) Funds May 18, 2021 AAS APS, elder justice, funds
OM-OES-2021-0002 SFY 21-22 Memorandum of Understanding Colorado Works and Colorado Child Care Assistance Program May 17, 2021 OES Colorado Works (CW), Colorado Child Care Assistance Program (CCCAP), Memorandum of Understanding (MOU)
OM-CW-2021-0003 Medicaid Category Change Process May 10, 2021 CW IV-E Medicaid, Medicaid Category, Medicaid
OM-ECL-2021-0003 Electronic Colorado Works Child Care Referral Form Apr. 30, 2021 ECL CCCAP, Child Care, Referral, Colorado Works
OM-ECL-2021-0002 ​CCCAP Child Citizenship and Age​ ​Verification Requirements Apr. 21, 2021 ECL ​CCCAP, Citizenship, Qualified Alien, Lawful Permanent Resident, Legal Resident
Child’s Age, Date of Birth, Verification
OM-OBH-CBH-2021-001 ​FFPSA and CYMHTA Assessments Apr. 21, 2021 OBH ​The Family First Prevention Services Act (FFPSA), The Children and Youth Mental Health Treatment Act (CYMHTA), Assessments
OM-EBD-2021-0002 FY 2020-21 County Block Grant Support Fund Request Process Apr. 14, 2021 EBD Colorado Works, TANF, County Block Grant Support Fund, Balance of State
OM-CW-2021-0002  Diligent Recruitment Plan Executive Summary Apr. 12, 2021 CW

Diligent, Recruitment, Retention, Foster Care, Adoption, Kinship Care, Monitoring

OM-ECL-2021-0001 CHATS Data Sharing Apr. 6, 2021 ECL CHATS, CCCAP, API, Interoperability, Data Sharing
OM-CW-2021-0001 Unable to Locate Families During Assessment Mar. 31, 2021 CW Unable to Locate, Documentation, Referral, Assessment
OM-OES-2021-0001 Addressing Reports of Unemployment Insurance Benefits (UIB)
Fraud and Program Action
Feb. 26, 2021 OES Adult Financial (AF), Colorado Works (CW), Supplemental Nutrition Assistance
Program (SNAP), unemployment, UIB, fraud, CDLE interface
OM-CFO-2021-0001 State Fiscal Year 2020-21 Child Welfare Allocation Jan. 27, 2021 CFO County Allocation, Child Welfare Block Allocation, Accounting
OM-CSS-2021-0001 Excess Child Support Jan. 21, 2021 CSS Child Support, IV-E Excess, Line 11B on MM-627 ASCES Report
OM-EBD-2021-0001 Noncompliance Closure Due to Not Completing Workforce Individualized Plan and Conciliation Process Jan. 12, 2021 EBD Noncompliance closure, CBMS, Colorado Works, Individualized Plan
2020 Operation Memos
Memo # Memo title Issue date Division Keywords
OM-FEA-2020-0008 County Responsibilities for Maintaining and Analyzing Client Complaints
Client Complaint Log Template 2021
Dec. 29, 2020 FEA Client, Complaint, Pattern, Records, Reporting, SNAP, Trend
OM-OES-2020-0003 Income Withholding Order Issuance for Direct Pay Orders Dec. 22, 2020 OES Income Withholding Order, IWO, Income Assignment, IA, Child Support Services,
Withholding, Notice, Direct Pay, Obligation, Objection
OM-CW-2020-0014 Timeliness of Initial Response to Abuse and Neglect Assessments Dec. 18, 2020 CW Timely Initial Response, CStat, Program Improvement Plan, CQI Workgroup
OM-FEAD-2020-0009 EBT Card Education & PIN Safety Dec. 18, 2020 FEA EBT, card, PIN, education, cloning, skimming, fraud
OM-CW-2020-0013 Safe Haven-Abandoned Infants Dec. 15, 2020 CW  Abandoned Infants; Safe Haven
OM-EBD-2020-0013 Employment First Dual Enrollment Dec. 10. 2020 EBD Employment First (EF), Colorado Works (CW), Temporary Assistance for Needy Families (TANF), Employment and Training (E&T), Code of Federal Regulations (CFR), Third-Party Partners (TPP), Enhanced Funding, Colorado Benefits Management System (CBMS),
Workforce Development (WFD), Program Operators (POs)
OM-EBD-2020-0012 Request for Additional Employment First Supportive Services Dec. 10, 2020 EBD Employment First (EF), Employment and Training (E&T), Code of Federal Regulations (C.F.R.), Third-Party Partners (TPP), Employment First Program Operators (POs), Food and Nutrition Service (FNS)
OM-EBD-2020-0011 Old Age Pension, Aid to the Needy Disabled-Colorado Supplement Cost of Living Adjustment (COLA) Increase for 2021 Dec. 10, 2020 EBD Cost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), Supplemental Security Income (SSI), In-kind Support and Maintenance (ISM), Adult Financial (AF), Colorado Benefits Management System (CBMS), Social Security Administration (SSA), Maintenance of Effort (MOE), State Verification Exchange System (SVES), Eligibility Determination Benefit Calculation (EDBC), State Board of Human Services (SBHS)
OM-FEA-2020-0007 2020-2021 Low-Income Energy Assistance Program (LEAP) Administrative and Outreach Allocations Dec. 3, 2020 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, heating
OM-OES-2020-0002 Referral Process between Colorado Works and Child Support Services for Non-parent Caretaker Cases and Application of Good Cause Nov. 23, 2020 OES Colorado Works, Child Support Services, Cooperation, Kinship, Non-parent Caretaker, Good Cause, Referral
OM-OCYF-2020-0001 County Management of Expunged Records Pending Trails Update Nov. 20, 2020 OCYF  Expungement, expunged, juvenile justice, confidentiality, records, Trail
OM-CW-2020-0012 Re-release of Timely Entry of  Removal End Dates in the State  Automated Case Management System Nov. 9, 2020 CW AFCARS, removal, DYS, commitment, non-certified
OM-EBD-2020-0010 Sponsor Reimbursement Nov. 6, 2020 EBD sponsor, sponsor reimbursement, qualified non-citizens, SAVE, I-864, Colorado Works (CW), Adult Financial (AF), cash assistance, Colorado Benefits Management System (CBMS)
OM-CW-2020-0011 Program Area 6 – Adoption Services Rule Revisions (7.306.511 -7.306.6) Oct. 21, 2020 CW Child Welfare, Adoption, Program Area 6
OM-EBD-2020-0008 FFY21 Food Assistance and Employment First Updates Oct. 15, 2020 EBD Food Assistance, FA, Employment First, EF, Able-Bodied Adult without Dependents, ABAWD
OM-EBD-2020-0007 Internal Controls for Adult Financial & Colorado Works - County Case Review Process Oct. 14, 2020 EBD Quality Assurance (QA), Colorado Works (CW), Adult Financial (AF), County Case Reviews, Work Verification Plan (WVP)
OM-ECL-2020-0006 Revised Colorado Works Child Care Forms Sept. 18, 2020 ECL CCCAP, Colorado Works Child Care, Client Responsibilities Agreement, Colorado Works Referral Form
OM-AAS-2020-0005 Amended APS Allocation Sept. 18, 2020 AAS APS, Allocation
OM-ECL-2020-0005 Revised Low-Income Child Care Client Responsibilities Agreement Sept. 18, 2020 ECL CCCAP, Low-Income Child Care, Colorado Works Child Care, Application, Re-Determination, Client Responsibilities Agreement, Transition, New Rule
OM-AAS-2020-0004 APS Confidentiality Guidelines Sept. 13, 2020 AAS Information sharing, confidentiality, investigation, service provision
OM-CP-2020-0001 Two-Factor Authentication Token Storage Sept. 11, 2020 CP Two-Factor Authentication, 2FA, Tokens, ACSES, CBMS, Trails, CHATS
OM-CW-2020-0010 Substance Exposed Newborn definition of Abuse and Neglect &, Child Protection Task Group Sept. 11, 2020 CW Substance Exposed Newborns, SB20-028, abuse and neglect definitions, SEN rule task group
OM-FEA-2020-0006 FFY21 COLA, Work Registration Updates, Waiver of Recertification Interviews for 24-month SNAP Households Sept. 11, 2020 FEA SNAP, Cost of Living Adjustments, COLA, Work Registration, Employment First,
Waiver, Elderly, Disabled, 24-month certifications, Interviews
OM-FEA-2020-0005 Race Ethnicity Data Collection Sept. 11, 2020 FEA SNAP, Ethnicity, Race, Data, Reporting

 

Information memos

Information memos provide important information for the counties that is strictly informational and timely. Examples include announcements of grants that counties may apply for, posting of a Request for Proposal, a cancelled webinar or training, etc. Information memos are active for one year, after one year, they are archived and then re-issued if necessary.

2023 Information Memos
Memo # Memo title Issue date Division Keywords
IM-DEWS-2023-0012 County Collaborative Workgroups Dept. 27, 2023 DEWS Employment First (EF), Employment & Training (E&T)
IM-CW-2023-0039 Child Welfare Educational Stability Allocations for SFY24 Sept.. 27, 2023 CW Foster Youth, Education, School Stability, Transportation, HB 18-1306, ESSA
IM-CW-2023-0038 NEICE Secure Document Portal and Rollout Plan Sept. 25, 2023 CW National Electronic Interstate Compact Enterprise (NEICE), Interstate Compact on the Placement of Children (ICPC), NEICE Secure Document Portal (SDP), Portal, Clearinghouse, Out-of-State
IM-OCYF-2023-0004 Collaborative Management Program Incentive Fund County Site 2023 Distribution of SFY 2022-23 Earned Funds Sept. 26, 2023 OCYF Collaborative Management, Incentive Fund, CMP
IM-DEWS-2023-0011 2023/2024 Employment First County Allocations Sept. 25, 2023 DEWS Supplemental Nutrition Assistance Program (SNAP) Employment and Training
(E&T), Employment First (EF), Food and Nutrition Service (FNS), Federal Fiscal Year 2024 (FFY2024), County Financial Management System (CFMS)
IM-CW-2023-0037 Support Plan Toolkit Sept. 25, 2023 CW Differential Response, Support Plan, Templates, Tools, Best Practice
IM-CW-2023-0036 Revisions to Section 7.500 - Resource Development for County Foster Care & Adoption Services Sept. 12, 2023 CW Adoption Resources, Certification, Foster Care, Recertification
IM-DEWS-2023-0010 Employment First Launch Party Sept. 12, 2023 DEWS Employment First (EF), Third Party Partners (TPP) Employment &
Training (E&T)
IM-CW-2023-0035 Preventive Measures to Protect Young People in Foster Care Under the Age of 18 from Identity Theft Sept. 11, 2023 CW Credit Freeze, Consumer/Credit Reporting Agency (CRA), Credit Report Records, Foster Care, Fraud Alert, Security Freeze
IM-CW-2023-0034 Training & Technical Assistance for Credit Remediation & Credit Education for Young People in Foster Care Sept. 11, 2023 CW Consultation, Credit History, Foster Care, Inaccuracies, Remediatio
IM-DEWS-2023-0009 Maintenance of Effort (MOE)
October 2023
Sept. 5, 2023 Sept. 5, 2023

Maintenance of Effort (MOE), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), Home Care Allowance (HCA), Adult Financial (AF), Colorado Benefits Management System (CBMS), Eligibility Determination Benefits Calculation (EDBC),
Supplemental Security Income (SSI), Social Security Administration (SSA)

IM-OES-2023-0001 Administrative Disqualification
Hearing (ADH) Waiver Update
Aug. 28, 2023 OES Intentional Program Violation (IPV), Administrative Disqualification Hearing
(ADH), Colorado Works (CW), Adult Financial (AF), Colorado Child Care Assistance Program (CCCAP), Supplemental Nutrition Assistance Program (SNAP), Waiver
IM-CW-2023-0033 Human Trafficking Task Group Aug. 24, 2023 CW Human Trafficking, Sex Trafficking, Labor Trafficking, Human Trafficking Task Group
IM-DEWS-2023-
0008
Colorado Works Leavers Survey
Findings
Aug. 15, 2023 DEWS Colorado Works, Temporary Assistance for Needy Families, survey, findings
IM-CW-2023-0032 Reasonable and Prudent Parent Task Group Aug. 10, 2023 CW Reasonable and Prudent Parent, Youth Voice
IM-CW-2023-0031 FY 2023 County Parental Fee Refunds Aug. 10, 2023 CW 2023, County, Parental, Fee, Refund
IM-CW-2023-0030 Updated Interstate Compact on Adoption and Medical Assistance (ICAMA) System Release Aug. 7, 2023 CW Adoption, Adoption Assistance, Relative Guardianship, RGAP, ICAMA, Title IV-E, Medical Assistance, Medicaid
IM-CW-2023-0029 Colorado Fostering Success Voucher Program Rules Feedback Sessions Aug. 7, 2023 CW Housing Vouchers, Chafee Program, Colorado Foster Youth Successful Transition to Adulthood State Grant Program.
IM-CW-2023-0028 Catastrophic Liability Insurance for Foster Care Homes Certified by County Departments July 31, 2023 CW County Foster Care Home, Insurance, Liability
IM-CW-2023-0027 High-Quality Family Time Rules Work Group July 24, 2023 CW Parenting Time, Visitation, Family Time, HB23-1027
IM-CW-2023-0026 Private Adoption Process when Requesting Adoption Assistance from Colorado County Departments July 18, 2023 CW Adoption, Adoption Assistance, Private Adoption, Title IV-E Assistance
IM-OCYF-2023-0002 Alternatives to Youth Detention Working Group Report July 14, 2023 OCYF Crossover, Youth, SB21-071, Alternatives, Youth Detention
IM-CW-2023-0025 Special Education Services for Students in Foster Care (HB 23-1089) July 12, 2023 CW Foster Youth, Education
IM-CSS-2023-0006 DCSS Training Curriculum Guide July 5, 2023 CSS DCSS Training Curriculum Guide
IM-CW-2023-0024 Title IV-E Federal Review June 29, 2023 CW IV-E Federal Audit, Administration for Children and Families
IM-CW-2023-0023 Approved Colorado Home Study Vendor List July 28, 2023 CW Adoption, Foster Care, SAFE Home Studies, Vendors
IM-CW-2023-0022 Consulate Memorandum of Understanding June 27, 2023 CW MOU, Consulate, Mexico, Honduras, Guatemala, and El Salvador
IM-CW-2023-0021 FY 2023-24 Rate Increase June 21, 2023 CW Provider, Rate, Rate Increase
IM-CSS-2023-0005 Child Support Commission Recommendations Legislation June 20, 2023 CSS Child Support, Commission Recommendations Legislation, Senate Bill (SB) 23-173
IM-DEWS-2023-0007 DEWS Case Management Training June 5, 2023 DEWS Home Care Allowance (HCA), Colorado Works (CW), ReHire program, and
Employment First (EF), Training, Case Management, Coaching
IM-CW-2023-0020 Time-limited SB23-039 Rule Writing Work Group June 1, 2023 CW Reduce Child and Incarcerated Parent Separation, Permanency Task Group (PTG), Legislation, Rules, Review, Stakeholder
IM-CW-2023-0019 Reissue Change of Venue May 24, 2023 CW Venue, Change of Venue
IM-CW-2023-0018 QRTP Lifetime Limits Waiver Request of Non-IV-E Children/Youth Pilot May 24, 2023 CW Lifetime Limit Reviews IV-E and Non-IV-E, QRTP, RCCF, Group Home
IM-CW-2023-0017 Time-limited Kinship Rule Writing Work Group May 18, 2023 CW Kinship, Legislation, Navigator, Rules, Review, Work Group
IM-CW-2023-0016 Stakeholder Review of Adoption Assistance Rules (7.306.4-7.306.48) May 18, 2023 CW Adoption, Adoption Assistance, Rates, Rules, Feedback
IM-CW-2023-0015 Institutional Medical Neglect Referral and Assessment Time-Limited Workgroup May 17, 2023 CW Medical Neglect, Institutional Abuse and Neglect, Institutional Facility
IM-DEWS-2023-0006 2023/2024 Employment First Program Plans May 15, 2023 DEWS Employment First (EF), Third Party Partners (TPPs), Supplemental Nutrition Assistance Program (SNAP), Employment and Training (E&T), Colorado Benefits Management System (CBMS), EF components, Employment and Training (E&T), work based learning
IM-DEWS-2023-0005 Colorado Works Leavers Survey Findings May 15, 2023 DEWS Colorado Works, Temporary Assistance for Needy Families, survey, findings
IM-CW-2023-0014 Prevention Practice Survey May 11, 2023 CW Prevention, Family First
IM-CW-2023-0013 2023 200% of Poverty Level May 10, 2023 CW 200% of Poverty Level, Title XX
IM-CW-2023-0012 Adoption Forms May 9, 2023 CW Adoption, Adoption Assistance, Rates, Negotiation, Adoption Paperwork
IM-DEWS-2023-0004 House Bill 22-1259 Rule Training May 8, 2023 DEWS House Bill (HB) 22-1259; Colorado Revised Statute (CRS) 26-2-725; Advocacy
Groups; Trauma-informed Care; Family Voice Council (FVC); Colorado Kids; Key Stakeholders; Integration Meetings; Colorado Works (CW); Earned Income Disregard, Colorado Works Extensions, Sanctions, Individuals with a Drug Felony, Temporary Assistance for Needy Families (TANF), 9 CCR 2503-6
IM-CW-2023-0011 Discontinuation of the Affidavit for
Lawful Presence when Certifying County Foster Care Homes
May 4, 2023 CW Affidavit, Certification, County Foster Care Home, Lawful Presence
IM-CW-2023-0010 Child and Family Services Review Round 3 - Program Improvement Plan May 2, 2023 CW PIP, CWAC, CFSR
IM-CW-2023-0009 Mitigation Applications FY 2022-23 May 1, 2023 CW Allocation, Mitigation, BOS Counties, Mitigation Form
IM-DEWS-2023-0003 Maintenance of Effort (MOE) June 2023 May 1, 2023 DEWS

Maintenance of Effort (MOE), Old Age Pension (OAP), Aid to the Needy Disabled- Colorado Supplement (AND-CS), Home Care Allowance (HCA), Adult Financial (AF), Colorado Benefits Management System (CBMS), Eligibility Determination Benefits Calculation (EDBC), Supplemental Security Income (SSI), Social Security Administration (SSA)

IM-CW-2023-0008 Substance Use Disorder and Substance Exposed Newborn Work Group Apr. 18, 2023 CW Substance Use Disorder (SUD), Substance Exposed Newborn (SEN), Sub-PAC, Plan of Safe Care, POSC, Youth Substance Use, Caregiver Substance Use
IM-QAQI-2023-0004 2023 ARD Child Welfare Screen Out Review Apr. 7, 2023 QAQI ARD, Screen Out, Review
IM-CSS-2023-0004 IRS Issue of Sharing FTI with Contractors Mar. 27, 2023 CSS child support, federal tax information, FTI, safeguarding, contractors
IM-CW-2023-0007 Child and Family Services Review Round 3 - Program Improvement Plan Mar. 8, 2023 CW PIP, CFSR
IM-CW-2023-0006 Foster Youth Transition Program Cleanup Rules Public Feedback Sessions Mar. 6, 2023 CW FYiT, Youth, HB 21-1094, Rules
IM-QAQI-2023-0002 CFRT Trend Alert- Fentanyl Crisis Feb. 24, 2023 QAQI CFRT, Child Welfare, Fatal, Near Fatal, Substances,Fentanyl
IM-DEWS-2023-
0002
Colorado Works Leavers Survey Findings Feb. 13, 2023 DEWS Colorado Works, Temporary Assistance for Needy Families, survey, findings
IM-CSS-2023-0003 Child Support Strategic Plan Feb. 13, 2023 CSS Child Support, Strategic Plan, Empowering Families
IM-CSS-2023-0002 2023 Child Support Services Communication Schedule Feb. 6, 2023 CSS IV-D Administrators, Task Force, Child Support Services Program, Guidelines, APA Certification, Supervisor, Enforcement
IM-CSS-2023-0001 ACSES Needs Assessment Survey Feb. 6, 2023 CSS Child Support, System, ACSES, Development
IM-QAQI-2023-0003 CAMDRS: Changes to Notice of Founded/Substantiated Finding Feb. 1, 2023 QAQI ARD, CAMDRS, county, notice, founded, finding, child, welfare, appeals
IM-CW-2023-0005 Annual Minimum Wage Change Feb. 1, 2023 CW Title IV-E, Minimum Wage, 2023
IM-CW-2023-0004 Chafee and Colorado Foster Youth Successful Transition to Adulthood Grant Program Combined Application Jan. 30, 2023 CW Chafee, State Grant Program, House Bill 21-1094
IM-CW-2023-0003 Adoption Assistance Review Procedure Jan. 26, 2023 CW Adoption, Adoption Assistance, Review, Title IV-E, Training
IM-CW-2023-0002 Fostering Opportunities Jan. 25, 2023 CW SB 22-1374, Education, School Program, Foster Care Success Act
IM-DEWS-2021-
0001
AND Navigator Evaluation Results Jan. 17, 2023 DEWS Aid to the Needy and Disabled, evaluation, survey
IM-QAQI-2023-0001 Revised ARD APS Review Instruments Jan. 13, 2023 QAQI ARD, APS, QA, Review, Compliance, Adult Protective Services, Quality Assurance
IM-CW-2023-0001 SANCA/ICON Functionality in Trails Legacy Jan. 10, 2023 CW ICON, Colorado Courts, SANCA, Courts, Trails Legacy
IM-OCYF-2023-0001 Documentation in Trails When a Placement is not Located Jan. 11, 2023 OCYF Placement, Office, Documentation, Trails, Child Welfare Information System
2022 Information Memos
Memo # Memo title Issue date Division Keywords
IM-CW-2022-0046 Clarification Regarding Processes for Medicaid ID Cards For Child Welfare Children and Youth Dec. 29, 2022 CW Child Welfare, Medicaid, Medicaid ID Card, Trails
IM-CW-2022-0045 County Holiday Submissions for Child Welfare Dec. 7, 2022 CW County Holidays, Hotline, HCCC, ROM, Initial Response, Assessments
IM-OCYF-2022-0005 Annual Profile Justification Procedures Nov. 22, 2022 OCYF Access Control, Audit, Certification, OIT, Security, Trails
IM-CW-2022-0044 Training Opportunities for New Adoption Assistance Negotiation Worksheet Nov. 21, 2022 CW Adoption, Adoption Assistance, Rates, Negotiation, Training
IM-CW-2022-0043 Child and Family Services Plan (CFSP) Intervention 3.3.3 Regarding Redesign of the Foster Care System Nov. 21, 2022 CW Foster Parent, Engagement, Supporting Parents
IM-OCYF-2022-0004 Catastrophic Liability Insurance for Foster Care Homes Certified by County Departments Nov. 10, 2022 OCYF County Foster Care Homes, Insurance, Liability
IM-CW-2022-0041 Adoption Stability Report SFY 2021-22 Nov. 8, 2022 CW Adoption, Adoption Assistance
IM-CW-2022-0042 Clarification of Available Child Care Assistance for Families Involved with Child Welfare Nov. 9, 2022 CW Child Care, Child Welfare, Protective Services, Child Welfare Child Care, Colorado Child Care Assistance Program, CCCAP
IM-CW-2022-0040 Teleconferences for stakeholder feedback regarding proposed adoption assistance rules (7.306.4-7.306.48) Nov. 1, 2022 CW Adoption, Adoption Assistance, Rates, Feedback
IM-CW-2022-0039 Stakeholder feedback for Senate Bill 1038 Youth Right to Counsel Oct. 31, 2022 CW Youth Counsel, Volume 7 rules
IM-CSS-2022-0004 Child Support Data Intelligence
System (CSDIS)
Oct. 24, 2022 CSS Child Support, Data, Data Intelligence, System
IM-EBD-2022-0015 Maintenance of Effort (MOE)
December 2022
Oct. 19, 2022 EBD Maintenance of Effort (MOE), Old Age Pension (OAP), Aid to the Needy Disabled Colorado Supplement (AND-CS), Home Care Allowance (HCA), Adult Financial (AF), Colorado Benefits Management System (CBMS), Eligibility Determination Benefits Calculation (EDBC), Supplemental Security Income (SSI), Social Security Administration (SSA)
IM-QAQI-2022-0003

Changes to Administrative Review Scheduling Methodology and Review Instrument

Administrative Review Instrument v. 13.0
Administrative Review Instructions v. 13.0

Oct. 12, 2022 QAQI Administrative, Review, virtual, scheduling, in-person
IM-CW-2022-0038 Placement Stability Work Group Updates & Request for Pilot Counties Oct. 10, 2022 CW Placement Stability, Disruption, Pilot, Placement Provider, Children & Youth
IM-CW-2022-0037 Child Welfare Qualifications and Certification Requirements 7.603.1 Oct. 6, 2022 CW Minimum Education Requirements, Social Caseworker, Trainee, Supervisor
IM-CW-2022-0036 Collaborative Management Program Incentive Fund County Site 2022 Distribution of SFY 2021-22 Earned Funds Oct. 4, 2022 CW Collaborative Management, Incentive Fund
IM-CSS-2022-0003 Child Support Basics Course Oct. 3, 2022 CSS Child Support, Training, Basics
IM-CW-2022-0035 Approval for Alternative Initial Training for Providers Sept. 12, 2022 CW Out-of-home, Prudent, Reasonable, Standard, Web-based
IM-EBD-2022-0014 Case Management Introduction Training Sept. 12, 2022 EBD Home Care Allowance (HCA), Colorado Works (CW), ReHire program, and Employment First (EF), Training, Case Management, Coaching
IM-EBD-2022-
0013
Federal Fiscal Year 2022 TANF Maintenance of Effort Expenditures Sept. 12, 2022 EBD Colorado Works, Temporary Assistance for Needy Families, TANF, Maintenance
of Effort, MOE
IM-CW-2022-0034 Review, Evaluate, Direct Team Rule Writing Sept. 6, 2022 CW RED Team, Rule Writing