Current CDHS memos

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This page contains all of the active policy, operation and information memos issued by the Colorado Department of Human Services. Click here to visit the Memo Series homepage.

The Memo Series may NOT be used to change, create, replace or waive any state or federal law or regulation/rule.

How to search for memos on this page

To search these memos by keyword, press Control-F on your browser, type in the keyword you're searching for and press Enter. (Note: The search function will not search sections of the page that are closed.)

Important notice about policy memos

Note: Effective July 1, 2020, the policy memo will no longer exist due to merging with the operation memo.

Archived memos

Looking for archived memos? Visit the Memo archives page.

Policy memos

A policy memo is any memo that changes departmental policy as a result of CDHS statutorily defined responsibility of supervising counties. A policy memo interprets and provides further guidance to promulgated regulations. Policy memos are active for three years, after three years, they are archived and then re-issued if necessary.

2020 Policy Memos
Memo # Memo title Issue date Division Keywords
PM-OES-2020-0003 Treatment of Direct Economic Assistance Payments
Authorized Under the CARES Act
May 12, 2020 OES Adult Financial, Colorado Works, Food Assistance, Unemployment Insurance (UI),
Economic Stimulus, Compensation, CARES Act, COVID-19 Pandemic
PM-OES-2020-0002 Crowdfunding Impacts to CDHS Program Eligibility Apr. 24, 2020 OES Adult Financial, Colorado Works, Food Assistance, Supplemental Nutrition Assistance Program, SNAP, Resources, Crowdfunding, GoFundMe, Kickstarter, Indie GoGo, Liquid Asset, Countable Unearned Income
PM-ECL-2020-0001 Increased Support for CCCAP Families in
Response to the COVID-19 Crisis
Apr. 23, 2020 ECL COVID-19, CCCAP, Job Search, Redetermination,
CHATS, Extended eligibility period
PM-CW-2020-0003 Modifications to Rules Conditionally Made for Certification and
Recertification of Foster Homes During the COVID-19 Pandemic
Apr. 22, 2020 CW Certification, Foster Care, Recertification, Requirements
PM-PSO-2020-0001 Administrative Review Invitations Apr. 15, 2020 PSO Administrative Review, Invitations
PM-OES-2020-0001 Food Assistance COVID-19 Temporary Policy Modifications Apr. 9, 2020 OES Food Assistance, Supplemental Nutrition Assistance
Program, SNAP, Pandemic, COVID-19, Food
and Nutrition Service, FNS
PM-CW-2020-0002 Video-conferencing in lieu of face-toface monthly contacts for parents
and caregivers in light of COVID-19
Apr. 8, 2020 CW Contacts, Face-to Face, Video Conferencing,
COVID19, parents, caregivers and long term
intended caregivers
PM-CW-2020-0001 Update Regarding Modification of Policy and
Procedures Related to Certification and Recertification
Requirements During the COVID-19 Pandemic
Apr. 7, 2020 CW Certification, Foster Parents, Health,
Structured Analysis Family Evaluation, and Support
PM-FEA-2020-0001 Food Assistance Regulations Updates from February 2020 Emergency Rule Feb. 20, 2020 FEA Food Assistance, Supplemental Nutrition Assistance Program, SNAP,
Employment First, Work Requirements, ABAWD, Recipient Claims,
Food and Nutrition Service, FNS
2019 Policy Memos
Memo # Memo title Issue date Division Keywords
PM-CW-2019-0002 Expansion of Education and Training Vouchers (ETV) and Changes to the Timeline of the Emancipation Transition Plan (ETP) Dec. 19, 2019 CW Educational and Training Vouchers, ETV, Former Foster Care Youth, Emancipation Transition Plan, ETP
PM-OES-2019-0001 County Administrative Expenditure Reviews Dec. 16, 2019 OES Supplemental Nutrition Assistance Program, SNAP, County Administration, 2 CFR Part 200,Uniform Guidance
PM-FEA-2019-0004 Food Assistance Comprehensive Updates- Part 1, FFY20 COLA, and 2014 Farm Bill Updates Oct. 1, 2019 FEA Food Assistance, Supplemental Nutrition Assistance Program, SNAP, Reinstatement Waiver, Treasury Offset Program, TOP, Hearings, Office of Administrative Courts, Initial Decision, Substantial Gambling and Lottery Winnings, 2014 Farm Bill, Felony Convictions, Food and Nutrition Service, FNS
PM-FEA-2019-0003 2020 Census Demonstration Project April 24, 2019 FEA 2020 Census, Demonstration Project, SNAP, Earned Income, Temporary employees
PM-FEA-2019-002 Food Assistance Policy Volume 4B Technical Cleanup March 15, 2019 FEA Supplemental Nutrition Assistance Program, SNAP, Volume 4B, Policy, Technical Cleanup, Updates, Wildly Important Goal (WIG), Changes, Food Assistance
PM-FEA-2019-0001 County Administrative Expenditure Reviews March 5, 2019 FEA Supplemental Nutrition Assistance Program, SNAP, County Administration, 2 CFR Part 200,
Uniform Guidance
2018 Policy Memos
Memo # Memo title Issue date Division Keywords
PM-OES-2018-0003 Aid to the Needy Disabled- State Only (AND-SO) Program Rule Changes, Cover Letter and Med-9 Oct. 15, 2018 OES Aid to the Needy Disabled-State Only (AND-SO), Determination, Financial Eligibility Requirements, Medical Certification Form, Disability Requirements, Definitions
PM-FEA-2018-0001 SNAP Policy Volume 4B Amendments and Updates Sept. 1, 2018 FEA Supplemental Nutrition Assistance Program, SNAP, Allotment, Periodic Reporting, Drug and Alcohol Treatment and Rehabilitation Centers, Group Living Arrangements, GLA, Authorized Representative, Dependent Care Expense, Exempt Resources, Reported Changes, Notice of Match, Request for Contact
PM-OES-2018-0001 Aid to the Needy Disabled - State Only and Home Care Allowance Grant Increases Aug. 15, 2018 OES Aid to the Needy Disabled - State Only (AND-SO), Home Care Allowance (HCA), Special Populations Home Care Allowance (SP-HCA), Grant Increase
PM-OES-2018-0002 Colorado Works Basic Cash Assistance Grant Increase Aug. 15, 2018 OES Colorado Works, TANF, Basic Cash Assistance (BCA), Grant Increase
PM-CW-2018-0002 Accessing the Colorado Applicant Background Services (CABS) Program for Mandatory Electronic Lives can Fingerprinting July 23, 2018 CW Local law enforcement, third party vendor, foster care, health, screening, services
PM-CW-2018-0001 Clarification of Language Added to Institutional Abuse Definition May 30, 2018 CW Child Care, Child Welfare, Protective Services, Institutional, Referral
PM-ECL-2018-0001 CCCAP Parent Fee Adjustment Policy March 30, 2018 ECL Colorado Child Care Assistance Program, CCCAP, Parent Fee, Co-payment
2017 Policy Memos
Memo # Memo title Issue date Division Keywords
PM-FEA-2017-0002 County Professional Services Contracts and Purchasing Orders Process Revision Nov. 14, 2017 FEA Food and Nutrition Service, FNS, 7 CFR
Appendix A, Part 277, Professional Services

Operation memos

An operation memo:

  • Provides more specific guidance to counties or other state designated agencies, where applicable, on how to apply a statute or rule, and neither expands such obligations nor creates new obligations.
  • Provides detailed instructions for counties or other state designated agencies, where applicable, to operationalize new or existing state law, state rule, federal law or federal regulation.
  • Is used to inform counties or other state designated agencies, where applicable, how the department will measure performance compliance. This type of memo is similar to the purpose of Agency Letters.
  • May help resolve conflicting practices or interpretations of a statute or rule.
  • May cover administrative issues such as documentation, reporting, and database functionality.
  • Helps ensure clear and uniform administration of department-supervised programs across counties.
  • Operation memos are active for three years, after three years, they are archived and then re-issued if necessary.
2021 Operation Memos
Memo # Memo title Issue date Division Keywords
OM-EBD-2021-0001 Noncompliance Closure Due to Not Completing Workforce Individualized Plan and Conciliation Process Jan. 12, 2021 EBD Noncompliance closure, CBMS, Colorado Works, Individualized Plan
2020 Operation Memos
Memo # Memo title Issue date Division Keywords
OM-FEA-2020-0008 County Responsibilities for Maintaining and Analyzing Client Complaints
Client Complaint Log Template 2021
Dec. 29, 2020 FEA Client, Complaint, Pattern, Records, Reporting, SNAP, Trend
OM-OES-2020-0003 Income Withholding Order Issuance for Direct Pay Orders Dec. 22, 2020 OES Income Withholding Order, IWO, Income Assignment, IA, Child Support Services,
Withholding, Notice, Direct Pay, Obligation, Objection
OM-CW-2020-0014 Timeliness of Initial Response to Abuse and Neglect Assessments Dec. 18, 2020 CW Timely Initial Response, CStat, Program Improvement Plan, CQI Workgroup
OM-EBD-2020-0013 EBT Card Education & PIN Safety Dec. 18, 2020 EBD EBT, card, PIN, education, cloning, skimming, fraud
OM-CW-2020-0013 Safe Haven-Abandoned Infants Dec. 15, 2020 CW  Abandoned Infants; Safe Haven
OM-EBD-2020-0013 Employment First Dual Enrollment Dec. 10. 2020 EBD Employment First (EF), Colorado Works (CW), Temporary Assistance for Needy Families (TANF), Employment and Training (E&T), Code of Federal Regulations (CFR), Third-Party Partners (TPP), Enhanced Funding, Colorado Benefits Management System (CBMS),
Workforce Development (WFD), Program Operators (POs)
OM-EBD-2020-0012 Request for Additional Employment First Supportive Services Dec. 10, 2020 EBD Employment First (EF), Employment and Training (E&T), Code of Federal Regulations (C.F.R.), Third-Party Partners (TPP), Employment First Program Operators (POs), Food and Nutrition Service (FNS)
OM-EBD-2020-0011 Old Age Pension, Aid to the Needy Disabled-Colorado Supplement Cost of Living Adjustment (COLA) Increase for 2021 Dec. 10, 2020 EBD Cost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), Supplemental Security Income (SSI), In-kind Support and Maintenance (ISM), Adult Financial (AF), Colorado Benefits Management System (CBMS), Social Security Administration (SSA), Maintenance of Effort (MOE), State Verification Exchange System (SVES), Eligibility Determination Benefit Calculation (EDBC), State Board of Human Services (SBHS)
OM-FEA-2020-0007 2020-2021 Low-Income Energy Assistance Program (LEAP) Administrative and Outreach Allocations Dec. 3, 2020 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, heat, heating
OM-OES-2020-0002 Referral Process between Colorado Works and Child Support Services for Non-parent Caretaker Cases and Application of Good Cause Nov. 23, 2020 OES Colorado Works, Child Support Services, Cooperation, Kinship, Non-parent Caretaker, Good Cause, Referral
OM-OCYF-2020-0001 County Management of Expunged Records Pending Trails Update Nov. 20, 2020 OCYF  Expungement, expunged, juvenile justice, confidentiality, records, Trail
OM-CW-2020-0012 Re-release of Timely Entry of  Removal End Dates in the State  Automated Case Management System Nov. 9, 2020 CW AFCARS, removal, DYS, commitment, non-certified
OM-EBD-2020-0010 Sponsor Reimbursement Nov. 6, 2020 EBD sponsor, sponsor reimbursement, qualified non-citizens, SAVE, I-864, Colorado Works (CW), Adult Financial (AF), cash assistance, Colorado Benefits Management System (CBMS)
OM-CW-2020-0011 Program Area 6 – Adoption Services Rule Revisions (7.306.511 -7.306.6) Oct. 21, 2020 CW Child Welfare, Adoption, Program Area 6
OM-EBD-2020-0008 FFY21 Food Assistance and Employment First Updates Oct. 15, 2020 EBD Food Assistance, FA, Employment First, EF, Able-Bodied Adult without Dependents, ABAWD
OM-EBD-2020-0007 Internal Controls for Adult Financial & Colorado Works - County Case Review Process Oct. 14, 2020 EBD Quality Assurance (QA), Colorado Works (CW), Adult Financial (AF), County Case Reviews, Work Verification Plan (WVP)
OM-ECL-2020-0006 Revised Colorado Works Child Care Forms Sept. 18, 2020 ECL CCCAP, Colorado Works Child Care, Client Responsibilities Agreement, Colorado Works Referral Form
OM-AAS-2020-0005 Amended APS Allocation Sept. 18, 2020 AAS APS, Allocation
OM-ECL-2020-0005 Revised Low-Income Child Care Client Responsibilities Agreement Sept. 18, 2020 ECL CCCAP, Low-Income Child Care, Colorado Works Child Care, Application, Re-Determination, Client Responsibilities Agreement, Transition, New Rule
OM-AAS-2020-0004 APS Confidentiality Guidelines Sept. 13, 2020 AAS Information sharing, confidentiality, investigation, service provision
OM-CP-2020-0001 Two-Factor Authentication Token Storage Sept. 11, 2020 CP Two-Factor Authentication, 2FA, Tokens, ACSES, CBMS, Trails, CHATS
OM-CW-2020-0010 Substance Exposed Newborn definition of Abuse and Neglect &, Child Protection Task Group Sept. 11, 2020 CW Substance Exposed Newborns, SB20-028, abuse and neglect definitions, SEN rule task group
OM-FEA-2020-0006 FFY21 COLA, Work Registration Updates, Waiver of Recertification Interviews for 24-month SNAP Households Sept. 11, 2020 FEA SNAP, Cost of Living Adjustments, COLA, Work Registration, Employment First,
Waiver, Elderly, Disabled, 24-month certifications, Interviews
OM-FEA-2020-0005 Race Ethnicity Data Collection Sept. 11, 2020 FEA SNAP, Ethnicity, Race, Data, Reporting
OM-CFO-2020-0001 State Fiscal Year 2020-21 Preliminary County Allocations
County Budget Attestation letter
August 31, 2020 CFO County Allocation, Accounting
OM-ECL-2020-0004 To provide counties with additional guidance on covering the cost of care for school-age children enrolled in CCCAP August 21, 2020 ECL CCCAP, Child Care, Authorize, Schedule, Rule, School-Age Children, Remote Learning
OM-FEA-2021-0004 Counties may opt in to the LEAP Outreach Incentive Program, unlocking additional funding. August 17, 2020 FEA Outreach, Incentive, Low-Income Energy Assistance Program, LEAP, Energy Assistance, Heat, Home
OM-EBD-2020-0006 Electronic and Recorded Telephonic Signatures for Adult Financial and Colorado Works programs August 17, 2020 EBD Adult Financial (AF), Colorado Works (CW), Signature, Electronic Signature, Recorded Telephonic Signature
OM-OBH-CBH-2020-0001 CMHC Contract Compliance-Inability to serve Individuals with high behavioral health needs Aug. 5, 2020 OBH OBH, CBH, Colorado Mental Health Centers (CMHCs), Assertive CommunityTreatment (ACT), C.R.S. 27-66-105 2.e. and 3, Momentum, Transition Specialist, Forensic
Community Based Services, Outpatient Competency Restoration, Permanently Incompetent to Proceed, Compliance, Contract, Evidence-Based Practices (EBP) KIT, Dartmouth scale, Emergency/Crisis Services, fidelity monitoring, SB 19-222
OM-ECL-2020-0003 Child Care for School-Age Children August 11, 2020 ECL CCCAP, Child Care, Authorize, Schedule, Rule, School-Age Children
OM-EBD-2020-0005 Tax Intercept Program July 29, 2020 EBD Income Tax, Intercept, SNAP, Colorado Works, County Diversion, Adult Financial
OM-CW-2020-0009 Procedure for Sharing Information Received from CBI and FBI for Foster Care, Adoption, and Non-Certified Kinship Care July 22, 2020 CW Adoption, Criminal History, Foster Care, Information Sharing, Non-Certified Kinship Care, Protocol
OM-CW-2020-0008 Providing resources for counties to improve the safety, permanency and well-being of Colorado’s children, youth and families. July 16, 2020 CW Core Services Program
OM-ECL-2020-0002 Colorado Child Care Assistance
Program (CCCAP)
July 14, 2020 ECL Executive Order, Department, CCCAP, Parent fee, Formula, Rule, Implementation
OM-EBD-2020-0004 Supplemental Security Income Reimbursement for the Colorado Works Program July 13, 2020 EBD Supplemental Security Income (SSI), Colorado Works (CW), Social Security Administration (SSA)
OM-OAS-2020-0001 Records Retention and Management June 29, 2020 OAS Records, Retention, Management, Archives
OM-EBD-2020-0003 Discontinuing the Disability Navigator Program
(AND Navigator)
June 24, 2020 EBD Disability Navigator, Aid to the Needy Disabled - State Only (AND-SO), House Bill 19-1223 (HB 19-
1223)
OM-AAS-2020-0002 APS Allocation for FY 2020-21 June 23, 2020 AAS APS, Allocation
OM-CSS-2020-0001 ACSES Access Security Requirements June 12, 2020 CSS ACSES, Security Access, ACSES Security Designees
OM-FEA-2020-0003 Revised 2019-2020 Low Income Energy Assistance Program (LEAP) Administrative and Outreach Allocations May 29, 2020 FEA low-income energy assistance, LEAP, COVID-19, coronavirus, pandemic, CARES, LIHEAP, allocation, outreach, budget, pilot, heat, heating
OM-OES-2020-0001 Electronic and Telephonic Signatures for Adult
Financial, Colorado Works, and Food Assistance
May 1, 2020 OES Adult Financial, Colorado Works, Food Assistance, Signature, Electronic Signature,
Telephonic Signature, COVID-19 Pandemic
OM-ECL-2020-0001 Implementation of Temporary
State-Wide Policy Changes Due to COVID-19
Apr. 30, 2020 ECL COVID-19, CCCAP, Job Search, Re-determination, CHATS, Extended eligibility period,
Authorization
OM-PSO-2020-0001

Child Fatality Review Team (CFRT) CaseSpecific Reports
Distribution to County Board of Human Services

Mar. 13, 2020 PSO Administrative Review Division, Child Fatality Review Team, Reports
OM-FEA-2020-0002 Statewide Contract with Goodwill - LEAP Mar. 10, 2020 FEA Low-Income Energy Assistance Program, LEAP, Goodwill, MOU
OM-AAS-2020-0001 Caseload Average Equation Mar. 4, 2020 AAS Caseload average, equation
OM-CW-2020-0007 Program Area 6 – Adoption Services Rule Revisions (7.306-7.306.33) Feb. 25, 2020 CW Child Welfare, Adoption, Program Area 6
OM-CW-2020-0006 Using the Roadmap to Success Format in Legacy Trails Feb. 20, 2020 CW Roadmap to Success, Trails Modernization,
Independent Living Plan, youth services
OM-EBD-2020-0002 Adult Financial Modernization Feb. 10, 2020 EBD Adult Financial (AF) Modernization, Adult Financial Modernization
Roadshow, Adult Financial, Quality Assurance (QA) Process
OM-EBD-2020-0001 Timeframe to Enter Applications / Redeterminations (RRRs) into CBMS Feb. 5, 2020 EBD Application Initiation (AI), Colorado Benefits Management
System (CBMS), Redetermination (RRR)
OM-FEA-2020-0001 : EBT Direct Deposit Enrollment Forms Feb. 4, 2020 FEA CBMS, CCCAP, Trails, LEAP, KeyBank,
ACH, EBT, Direct Deposit, Cash benefits
OM-CW-2020-0005 Diligent Recruitment Plans for Foster and Adoptive Parents and Subsequent Monitoring Jan. 29, 2020 CW Diligent, Diversity, Monitoring, Plan and Recruitment
OM-CW-2020-0004 CPA-Diligent Recruitment Plans for Foster and Adoptive Parents and Subsequent Monitoring Jan. 29, 2020 CW Diligent, Diversity, Monitoring, Plan and Recruitment
OM-CW-2020-0003 Response Time for Referrals Assigned for Assessment Jan. 29, 2020 CW ROM, Response Time, CStat, Initial, Subsequent
OM-CW-2020-0002 Family First Prevention Services Act(FFPSA) Case Plan Rule Revisions Jan. 16, 2020 CW FFPSA, case, plan, prevention, services
OM-CW-2020-0001 Safe Haven-Abandoned Infants Jan. 14, 2020 CW Abandoned Infants, Safe Haven
2019 Operation Memos
Memo # Memo title Issue date Division Keywords
OM-CW-2019-0029 ICWA Training Requirements Dec. 31, 2019 CW Training, ICWA, Child Welfare Supervisors
OM-CW-2019-0028 Dedicated Accounts for Children in Foster Care 2013 memo Dec. 23, 2019 CW Foster Care, Dedicated Trust Accounts, Child Support
OM-CW-2019-0027 Interim Action Needed to Meet Qualified Residential Treatment Program Standards Dec. 16, 2019 CW Family First Prevention Services Act, Qualified Residential Treatment Program, Residential Child Care Facility, Rules, Standards
OM-CW-2019-0026 Reinstatement of Parental Rights Dec. 16, 2019 CW Reinstatement, Termination, Return Home, Permanency, Assessment
OM-OES-2019-0002 Internal Controls for Colorado Works - County Process Dec. 13, 2019 OES Quality Assurance (QA), Quality Improvement (QI), Colorado Works (CW), Case Reviews, Work Verification Plan (WVP)
OM-EBD-2019-0006 Locating Supportive Service Requests Submitted in Salesforce/CBMS Through My CO Benefits Dec. 5, 2019 EBD Supportive Services, Issuing, Salesforce, Colorado Works, Employment First
OM-EBD-2019-0005 Old Age Pension, Aid to the Needy Disabled-Colorado Supplement, and Adult Foster Care Cost of Living Adjustment(COLA) Increase for 2020 Dec. 5, 2019 EBD Cost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), Adult Foster Care (AFC), In-kind Support and Maintenance (ISM), Grant Increase, Adult Financial (AF)
OM-EBD-2019-0004 Maintenance of Effort (MOE) 12/2019 Dec. 5, 2019 EBD Maintenance of Effort (MOE), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), Home Care Allowance (HCA), Adult Financial (AF)
OM-CW-2019-0025 Clarification of Practice for Placement with Kin Dec. 4, 2019 CW emergency placement, kinship care, kinship foster care home, kinship living arrangements, non-certified kinship care, out- of-home, and removal
OM-CW-2019-0024 Labor Trafficking as Child Abuse and
Neglect
Dec. 4, 2019 CW Human Trafficking, Labor Trafficking
OM-PSO-2019-0001 CSS Quality Assurance Requirements Nov. 18, 2019 PSO Quality Assurance, Finding, Rebuttal
OM-CW-2019-0023 Non-Certified Kinship Care Review Process Nov. 15, 2019 CW Non-certified kinship care, review process, background check, emergency placement, non-certified kinship care, safety plans, sample, appeal
OM-FEA-2019-0012 2019-2020 Low Income Energy Assistance Program (LEAP) Administrative and Outreach Allocations Nov. 14, 2019 FEA low-income energy assistance, LEAP, LIHEAP, allocation, outreach, budget, pilot, heat, heating
OM-FEA-2019-0011

Attachment
FFY2020 SNAP Claims Review Nov. 1, 2019 FEA Claims, Change Reporting, Compliance, Management Evaluations, Overpayment, Review, SNAP
OM-FEA-2019-0010 Quality Assurance Education during Eligibility Interviews Oct. 24, 2019 FEA Compliance, Food Assistance, Interviews, Management Evaluation, Rights
and Responsibilities, SNAP, Quality Assurance (QA)
OM-OES-2019-0001 Verification of Non-Citizen Status in SAVE Oct. 22, 2019 OES Systematic Alien Verification for Entitlements (SAVE), United States Citizenship and Immigration Services (USCIS), Non-Citizens, Cuban and Haitian Entrants, Food Assistance, Verification, Colorado Works, Adult Financial
OM-CW-2019-0022 Child Welfare (CW)/ Adult Protective Services (APS) Information Sharing and Confidentiality Sept. 12, 2019 CW Information sharing, confidentiality, assessment, child welfare (CW), adult protection services (APS)
OM-FEA-2019-0009 LEAP Outreach Incentive Program Pilot Sept. 9, 2019 FEA Outreach, Inventive, LEAP, Energy Assistance, Heat, Home
OM-FEA-2019-0008 EBT Mail Card Issuance Sept. 9, 2019 FEA EBT, EBT Mail Card Issuance, over-the-counter, initial, replacement, eligibility staff, EBT clerk
OM-CFO-2019-0001 Unliquidated Obligations of Administrative Costs Sept. 5, 2019 CFO Unliquidated Obligations, Accruals, Period of Performance
OM-CW-2019-0021 Sibling Foster Youth Contact and Bill of Rights Aug. 29, 2019 CW Foster, Youth, Sibling, Rights
OM-EBD-2019-0003 Referral Process between Colorado Works and Child Support Services for Non-parent Caretaker Cases and Application of Good Cause Aug. 15, 2019 EBD Colorado Works, Child Support Services, Cooperation, Kinship, Non-parent Caretaker, Good Cause, Referral
OM-FEA-2019-0007 Posting the "Right to File" Notice Aug. 15, 2019 FEA Compliance, Food Assistance,
Management Evaluation, Right to File, SNAP
OM-CW-2019-0020 Colorado Adoption Resource Registry (CARR) Aug. 6, 2019 CW Colorado Adoption Resource Registry, Exclusion, Registration, Adoptive Family, Recruitment, Child Specific, Colorado Heart Gallery, The Adoption Exchange, TAE, COHG
OM-CW-2019-0019 Permanent Home Statutory Change July 26, 2019 CW Permanency Planning (Permanent Home Finding), Dependency and Neglect cases
OM-EBD-2019-0002 Employment First Program Operations for FFY 2020Memo July 26, 2019 EBD SNAP E&,T, Employment First, Funding, Federal Waiver, Labor Surplus
Areas, ABAWD, 15% exemptions, 100% funds, enhanced funding, 50/50 match funding
OM-CW-2019-0018 Indian Child Welfare Act Revised Colorado State Statutes July 17, 2019 OCYF Indian Child Welfare Act, ICWA
OM-OPSO-2019-0001 FY 2019 County Budget July 16, 2019 OPSO  
OM-OPSO-2019-0001 State Fiscal Year 2019-20 Preliminary County Allocations July 16, 2019 OPSO County Allocation, Accounting
OM-CW-2019-0017 Developmental Screening Requirements July 3, 2019 CW Developmental Screen, CAPTA, Early Intervention
OM-EBD-2019-0001 Address Confidentiality Program June 26, 2019 EBD ACP, Address Confidentiality Program, Domestic Violence
OM-CW-2019-0016 Interim Action Needed to Meet National Model Foster Home Licensing Standards June 7, 2019 CW Carbon monoxide, Co-sleep/Bed-share, Foster home, Immunizations, Model standards, Swimming pool
OM-CW-2019-0015 SFY 2019-2020 Core Services Program Allocation and Plan June 5, 2019 CW The Core Services Program
OM-FEA-2019-0006 Notice of Intent to File a Hearing Exception June 3, 2019 FEA Appeals, Exceptions, Fair Hearings, Federal Compliance, Food Assistance, Initial Decision, IPVs, Office of Appeals, Office of Administrative Courts, SNAP
OM-AAS-2019-0003 APS Training Guidelines June 3, 2019 AAS APS, Training
OM-FEA-2019-0005 KeyBank Disclosure Requirements
Download enrollment form (English)
Download enrollment form (Spanish)
May 30, 2019 FEA KeyBank, KeyBank Prepaid Debit Card, Disclosure, Prepaid Rule, Child Care Assistance, Child Welfare
OM-CW-2019-0014 Child Welfare and Colorado State Patrol Cooperative Agreement May 13, 2019 CW Referral, Assessment, Law Enforcement, Investigation, Abuse and Neglect Report
OM-FEA-2019-0004 Transition to Annual CAP Review Cycle for Counties May 7, 2019 FEA Compliance, Corrective Action Plan (CAP), Food Assistance, Management Evaluations, SNAP
OM-CW-2019-0011 Program Area 4 - Program for Youth in Conflict Rule Implementation May 6, 2019 CW Child Welfare, Youth in Conflict, Program Area 4
OM-CW-2019-0012 Clarification of Rules Pertaining to SB15-087 Safe Placement of Children in Foster Care Homes May 6, 2019 CW

Background check, disqualifying factor, emergency placement, foster care home, kinship foster care home, non-certified kinship care, safety plans

OM-AAS-2019-0001 Training Guidelines and Requirements May 1, 2019 AAS Training, APS, CPS, Initial Training, Recertification, Annual Training
OM-CW-2019-0010 Calabrese Youth Center- Admission, Discharge, and Reimbursement April 29, 2019 CW Laradon, Calabrese, eligibility, referral, application, admission, duration of treatment, discharge, placement, reimbursement
OM-CW-2019-0009 Caseworker Visits with Parents and Caregivers April 26, 2019 CW contacts, parents, caregivers, prospective permanent caregivers
OM-FEA-2019- 0003 Civil Rights Complaints Procedures April 24, 2019 FEA Civil Rights, Complaint, Food and Nutrition Service, Food Assistance, FNS, SNAP
OM-CW-2019-0008 *Correction* Diligent Recruitment Plans for Foster and Adoptive Parents and Subsequent Monitoring March 21, 2019 CW Diligent, Diversity, Monitoring, Plan, and Recruitment
OM-CW-2019-0007 CPA-Diligent Recruitment Plans for Foster and Adoptive Parents March 21, 2019 CW Diligent, Diversity, Monitoring, Plan, and Recruitment
OM-CW-2019-0006 Clarification of Institutional Referral Process March 8, 2019 CW Child Care, Child Welfare, Protective Services, Institutional, referral
OM-FEA-2019-0002 FNS Performance Incentive Bonus Funds March 7, 2019 FEA SNAP, Food Assistance, CAPER, Timeliness, Incentive, Bonus
OM-FEA-2019-0001 Statewide Contract with Discover Goodwill March 7, 2019 FEA Low-Income Energy Assistance Program, LEAP, Discover Goodwill, MOU
OM-ECL-2019-0001 CCCAP State Established Provider Reimbursement Rates (SFY 2019-20) March 1, 2019 ECL CCCAP, child care, provider reimbursement rate
OM-CW-2019-0005 Implementation of 7.205(B)(3) Safety Assessment at Case Closure Feb. 25, 2019 CW Safety, assessment, case, closure
OM-CW-2019-0004 The Colorado Safety Assessment Tool, Documentation, Timing and Elements Jan. 29, 2019 CW Colorado Family Safety Assessment tool, information
gathering, tabs, current and impending danger, case closure
OM-CW-2019-0003 Collaborative Management Data Collection Jan. 22, 2019 CW Collaborative Management, data collection
OM-CW-2019-0002 Safe Haven-Abandoned Infants Jan. 10, 2019 CW Abandoned Infants, Safe Haven
OM-CW-2019-0001 Claiming Title IV-E for Youth 18-21 Years Old Jan. 3, 2019 CW IV-E, age requirement
2018 Operation Memos
Memo # Memo title Issue date Division Keywords
OM-CW-2018-0030 Security Freezes Allowed in HB18-1233 that may Impact Accessing Information from Consumer Reporting Agencies for Youth Age 14 and Older who are in Foster Care, with Additional Information about Public Law 115-174 Regarding the Economic Growth, Regulatory Relief, and Consumer Protection Act Dec. 18, 2018 CW Consumer reporting agency, CRA,
freeze, legislation
OM-EBD-2018-0009 50/50 Reimbursement Dec. 18, 2018 EBD Employment First, EF, 50/50 reimbursement funds, Federal Match, Third party partners
OM-FEA-2018-0016 EBT Annual Second Party Review Contracts Dec. 17, 2018 FEA Electronic Benefits Transfer, EBT, EBT card, eligibility, issuance, separation of duties,
Second Party Review, SPR, Supplemental Nutrition Assistance Program, SNAP
OM-FEA-2018-0015 SNAP 2018 Nondiscrimination Statement Dec. 17, 2018 FEA Food and Nutrition Service, FNS, Nondiscrimination Statement, NDS, U.S. Department of Agriculture, USDA
EM-ECL-2018-0004 CCCAP Application/Redetermination Revision Dec. 14, 2018 ECL CCCAP, Application, Redetermination, Counties, Revised, Child Care Assistance Program, CHATS
OM-CW-2018-0029 Implementation of 7.205(B)(3) Safety Assessment at Case Closure Dec. 10, 2018 CW Safety, assessment, case, closure
OM-CW-2018-0028 Requirements and Consideration When Increasing the Capacity of Children/Youth in a Foster Care Home Dec. 7, 2018 CW Capacity, foster care home, foster
parent, placement, preferences
OM-CW-2018-0027 Reporting on Transportation Funding for HB-1306 Nov. 29, 2018 CW School Stability, Transportation, Education, HB 18-1306
OM-CW-2018-0026 Structured Analysis Family Evaluation (S.A.F.E. ¬Æ) Review Process Nov. 28, 2018 CW Consistency, home study, procedures, quality, review, S.A.F.E. ® training
OM-EBD-2018-0008 Old Age Pension, Aid to the Needy Disabled Colorado Supplement, and Adult Foster Care Cost of Living Adjustment (COLA) Increases for 2019 Nov. 26, 2018 EBD Cost of Living Adjustment (COLA), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), Adult Foster Care (AFC), In-kind Support and Maintenance (ISM), Grant Increase, Adult Financial
OCAI-AAS-2018-0008 CAPS Check Processes for County APS Programs Nov. 21, 2018 AAS CAPS, background checks
OM-CW-2018-0025 Child Welfare and Local Law Enforcement Cooperative Agreement Nov. 14, 2018 CW Referral, Assessment, Law Enforcement, Investigation, Abuse and Neglect Report
OM-OPSO-2018-0005 SNAP Quality Assurance Requirements Nov. 13, 2018 OPSO Quality Assurance, Finding, Rebuttal
OM-FEA-2018-0014 2018-2019 Low Income Energy Assistance Program (LEAP) Administrative and Outreach Allocations Office Nov. 7, 2018 FEA low-income energy assistance, LEAP, allocation, outreach, budget
OM-FEA-2018-0013 FNS Incentive Payment Process Oct. 31, 2018 FEA SNAP, Food Assistance, CAPER, Timeliness, Incentive, Bonus
OM-FEA-2018-0012 Equipment Purchased Directly with Food Assistance Funds Oct. 31, 2018 FEA Supplemental Food and Nutrition Assistance Program, SNAP, Food and Nutrition Service, FNS, 2 CFR Parts 200.33, 200.48, 200.313, 200.333 and 200.439, Equipment, General Purpose Equipment, Useful Life, Retention Requirements.
OM-CSS-2018-0003 Changes to Timeframes for CCCAP Cooperation Oct. 29, 2018 CSS CCCAP rule change, non-cooperation, Child Support Services
OM-OES-2018-0004 CW STEP Supportive Services Oct. 29, 2018 OES  
OM-OES-2018-0003 CW STEP Referral, Enrollment, and Placement Outcome Oct. 29, 2018 OES  
OM-CW-2018-0024 ICPC Residential Placements Standard Operating Process Oct. 19, 2018 CW approved, delinquencies, ICPC documentation, out-of-state placement, RCCF, residential
OM-ECL-2018-0003 Clarification of available child care assistance for families involved with child welfare Oct. 15, 2018 ECL Child Care, Child Welfare, Protective Services, Child Welfare Child Care, Colorado Child Care Assistance Program (CCCAP)
OM-FEA-2018-0011 DAA and GLA Handbooks for Supplemental Nutrition Assistance Program (SNAP) Participation Oct. 10, 2018 FEA Drug &, Alcohol Treatment Centers, DAA, Group Living Arrangement, GLA, Supplemental Nutrition Assistance Program, SNAP, Food Assistance, residential center, institution, mental health, retailer, Food and Nutrition Service, EBT
OM-CW-2018-0023 Clarification of requirements when requesting out-of-state child abuse and neglect checks for kinship caregivers Oct. 1, 2018 CW Kinship care, kinship caregivers, background checks, out-of-state, child abuse and neglect checks
OM-CW-2018-0022 Using Waivers of Non-Safety Certification Standards for Kinship Foster Care Providers Oct. 1, 2018 CW Certification, kinship foster care, non-safety, standards, waiver
OM-AAS-2018-0003 Perpetrator Notification Process June 22, 2018 AAS Investigation, finding, perpetrator notification
OM-AAS-2018-0005 Taking APS Reports Aug. 27, 2018 AAS Intake, Reports
OM-AAS-2018-0006 APS Confidentiality Guidelines Aug. 27, 2018 AAS Information sharing, confidentiality, investigation, service provision
OM-CSS-2018-0002 Fingerprinting Background Check Requirement Aug. 22, 2018 CSS Fingerprinting Background Checks, IRS Publication 1075, ACSES access 
OM-CW-2018-0021 Early Intervention Eligibility Completion for Ongoing Child Welfare Cases Aug. 17, 2018 CW Early intervention, CAPTA, developmental screening and/or evaluation, C-STAT
OM-FEA-2018-0010 Revised Single Purpose Application Aug. 10, 2018 FEA Single Purpose Application (SPA), Colorado Department of Human Services (CDHS), Health Care Policy and Financing (HCPF), Connect For Health Colorado, form revision, eligibility, training
OM-CW-2018-0020 Coordinating with Healthy Communities to Identify Licensed Early and Periodic Screening, Diagnostic, and Treatment Services Providers for Children/Youth in Foster Care July 23, 2018 CW EPSDT, foster care, health, screening, services
OM-OES-2018-0001 CDLE/CUBS/UI System Print Process July 20, 2018 OES Colorado Department of Labor and Employment (CDLE), Colorado Unemployment Benefits System(CUBS), Unemployment Insurance (UI), Unemployment Insurance Benefits (UIB)
OM-CW-2018-0019 Implementation of HB 18-1306 on Educational Stability July 19, 2018 CW School Stability, Transportation, Education, HB 18-1306
OM-AAS-2018-0004 Assessment Compliance July 19, 2018 AAS Assessment, level of impact
OM-EBD-2018-0007 Returned Mail Process July 13, 2018 EBD Returned Mail, Colorado Works, Adult Financial, VCL
OM-FEA-2018-0009 Outreach Plan for 2018-19 LEAP Season July 10, 2018 FEA Low-Income Energy Assistance Program, LEAP, Outreach
OM-EBD-2018-0006 Additional Option for Employment First July 2, 2018 EBD Employment First, CBPP, EF, Federal Waiver, Labor Surplus Areas, ABAWD, 15% exemptions, county options, EF, SNAP, SNAP Employment and Training, USDA, FNS
OM-OPSO-2018-0004 State Fiscal Year 2017-18 Preliminary County Allocations June 29, 2018 OPSO County Allocation, Accounting
OM-FEA-2018-0008 Tax Intercept Program June 28, 2018 FEA Income Tax, Intercept, Food Assistance, Colorado Works, County Diversion, Adult Financial
OM-CW-2018-0018 Title IV-E Adoption Assistance, Delay of Adoption Assistance Phase-In of Applicable Child June 27, 2018 CW Adoption Assistance, Applicable Child, Delink, AFDC
OM-AAS-2018-0002 APS Training Guidelines June 22, 2018 AAS APS, Training
OM-CW-2018-0017 Clarification of Available Child Care Assistance for Families Involved with Child Welfare June 21, 2018 CW Child Care, Child Welfare, Protective Services, Child Welfare Child Care, Colorado Child Care Assistance Program (CCCAP)
OM-FEA-2018-0007 2018 Second Party Review Contracts June 21, 2018 FEA Electronic Benefits Transfer, EBT, EBT card, eligibility, issuance, separation of duties, second party review, Supplemental Nutrition Assistance Program, SNAP
OM-OPSO-2018-0003 Criteria for determining appropriate level of care June 21, 2018 OPSO Level of care, fiscal, sanction, administrative review
OM-CP-2018-0001 Child Welfare Grievance Process Concerning the Conduct of County Department Employees and Citizen Review Panel Process June 20, 2018 CP Grievance Process, Citizen Review Panel
OM-ECL-2018-0002 Instructions for the use of the Attendance Tracking System (ATS) Waiver June 19, 2018 ECL HB18-1335 legislation, child care assistance program, CCCAP, allocation, eligibility, FPL, waitlist, job search
OM-FEA-2018-0006 Advertising Reasonable Accommodation in County Offices June 15, 2018 FEA ADA, Americans with Disabilities Act, Civil Rights, Disability, Reasonable Accommodation
OM-FEA-2018-0005 Requesting Postponements for SNAP Fair Hearings June 13, 2018 FEA SNAP, Client, Continuance, Fair Hearing, Postponement, Request, Timeline
OM-CW-2018-0016 SFY 2018-2019 Core Services Program Allocation and Plan June 6, 2018 CW The Core Services Program
OM-CW-2018-0015 Fatality assessment with no surviving sibling and/or deceased Person Responsible for Abuse and Neglect (PRAN) June 1, 2018 CW Referral, Assessment, Fatality
OM-CW-2018-0014 Discontinue Submission of Quarterly Credit Record Inaccuracies and Remediation Reports to DCW and a Summary of Credit Report Findings for Youth in Foster Care from July 1, 2016- December 31, 2017 May 31, 2018 CW Credit, inaccuracies, remediation
OM-CW-2018-0013 Implementation of HB18-1348: Concerning Families Involved in the Child Welfare System, and, in Connection Therewith, Prioritizing Services and Providing Support for Foster Parents May 29, 2018 CW Child care, education, foster parents, support
OM-CW-2018-0012 Change of Venue Checklist and Update May 24, 2018 CW change of venue, checklist
OM-FEA-2018-0004 SNAP Mandatory Race Reporting in CBMS May 14, 2018 FEA SNAP, Data, Ethnicity, Race, Reporting, CBMS
OM-EBD-2018-0005 SFY 17-18 Memorandum of Understanding (MOU) Colorado Works/TANF and Colorado Child Care Assistance Program May 9, 2018 EBD Colorado Works, TANF, Colorado Child Care Assistance Program, CCCAP, MOU
OM-CW-2018-0011 Medicaid Category change of process April 23, 2018 OCYF IV-E Medicaid category, IV-E, Medicaid
OM-ECL-2018-0001 Instructions for the use of the Attendance Tracking System (ATS) Waiver April 16, 2018 ECL attendance tracking system, child care assistance program, manual claim, reimbursement, payment
OM-CW-2018-0010 AFCARS Data Quality Improvements April 16, 2018 CW AFCARS, AFCARS Improvement Plan (AIP), Data Quality
OM-CW-2018-0009 Reinstatement of Parental Rights March 30, 2018 CW Reinstatement, Termination, Assessment, Return Home
OM-FEA-2018-0003 Goodwill MOU - LEAP March 28, 2018 FEA Low Income Energy Assistance Program, LEAP, Discover Goodwill, MOU
OM-CW-2018-0008 Assessment and RED Team Rules March 28, 2018 CW Assessment, RED team, time frames for response
OM-EBD-2018-0004 CBMS Security Best Practices Workbook &, Audit Changes March 28, 2018 EBD CBMS security
OM-CW-2018-0007 Standard Operating Procedures used for Review of Policies and Procedures for Approval of Treatment Foster Care Programs March 20, 2018 CW Policies and procedures, program approval, standard operating procedures, treatment foster care
OM-CW-2018-0006 Clarification of Institutional Referral Process March 2, 2018 CW Child Care, Child Welfare, Protective Services, Institutional, referral
OM-OPSO-2018-0002 Child Fatality Review Team- County Department Notification Requirements regarding Near Fatal Incidents which are suspicious for abuse and/or neglect March 2, 2018 OPSO Administrative Review Division, Near Fatal, Reporting to the State, Notification Requirements
OM-CW-2018-0003 Approval for Alternative Initial Training for Providers in lieu of the State Web-Based Reasonable and Prudent Parent Standard Training Feb. 13, 2018 CW Out-of-home, prudent, reasonable, standard, web-based
OM-EBD-2018-0003 Assessing Good Cause Feb. 7, 2018 EBD Employment First, Good Cause, Non-Compliance
OM-EBD-2018-0002 Med-9 Cover Letter Feb. 7, 2018 EBD Aid to the Needy Disabled - State Only (AND-SO), Med-9, Cover Letter
OM-FEA-2018-0002 Insuring EBT Card Issuance Coverage Feb. 2, 2018 FEA Electronic Benefits Transfer, EBT, EBT card, issuance, coverage, Supplemental Nutrition Assistance Program, SNAP
OM-CW-2018-0002 Voluntary Implementation of Treatment Foster Care Programs for County Departments of Human/Social Services and Child Placement Agencies Jan. 29, 2018 CW Acuity level, permanency, treatment foster care home, treatment foster care parent, treatment foster care program
OM-FEA-2018-0001 County Responsibilities for Maintaining and Analyzing Client Complaints Jan. 12, 2018 FEA Client, complaint, pattern, records, reporting, SNAP, trend
OM-OPSO-2018-0001 SNAP Quality Assurance Requirements Jan. 9, 2018 OPSO Quality Assurance, Finding, Rebuttal
OM-CW-2018-0001 Guidance Regarding Communications -Concerning Unauthorized Advertising For Adoption Purposes Jan. 4, 2018 CW Adoption, Recruitment
OM-CSS-2018-0001 Changes to case closure criteria for Non-Public Assistance cases Jan. 3, 2018 CSS Final Rule, Non-Public Assistance Cases, ACSES, $500.00 balance
2017 Operation Memos
Memo # Memo title Issue date Division Keywords
OM-EBD-2017-0004 Subsidized Employment Rule Change Dec. 29, 2017 EBD Colorado Works (CW), Temporary Assistance for Needy Families (TANF), Subsidized, Employment, Income, Exempt
OM-CW-2017-0015 Family Service Plan 90 Day Review Dec. 15, 2017 CW Court report, FSP 90 day review
OM-CW-2017-0014 Submission of the Reasonable and Prudent Parent Standard Policy to the Division of Child Welfare Dec. 15, 2017 CW Out-of-home, policy, prudent, standard
OM-EBD-2017-0003 Verification of Citizenship Dec. 4, 2017 EBD Verification, Citizenship, Client Statement, CBMS, Colorado Works
OM-ECL-2017-0004 Rules for the Attendance Tracking System (ATS) Nov. 22, 2017 ECL attendance tracking system, child care assistance program, swipe card, POS
OM-EDB-2017-0002 ABAWD Requirements/Mandatory vs. Voluntary Work Registrants Nov. 21, 2017 EBD Supplemental Nutrition Assistance Program, SNAP, Employment First, EF, ABAWD, county-choice service delivery model
OM-FEA-2017-0012 FS-3L Certification and Reporting Requirements Notice Sent to Households in Error Nov. 16, 2017 FEA FS-3L, Recertification, Noticing Issue, Timely Processing, CBMS
OM-FEA-2017-0011 FS36A Report Nov. 14, 2017 OES FS36A, Fraud, Food Assistance, IPV
OM-FEA-2017-0010 2017-2018 Low Income Energy Assistance Program (LEAP) Administrative and Outreach Allocations Nov. 3, 2017 FEA low-income energy assistance, LEAP, allocation, outreach, budget
OM-FEA-2017-0009 County Administrative Costs Oct. 18, 2017 FEA County Allocation, County Administration, Supplemental Nutrition Assistance Program, SNAP
OM-ECL-2017-0003 FFY 2018 Federal Poverty Guidelines/State Median Income Guidelines Oct. 1, 2017 ECL Federal Poverty Guideline (FPG), State Median Income (SMI), child care assistance program
OM-CW-2017-0013 Clarification of new kinship Trails documentation Sept. 19, 2017 CW Child Care, Child Welfare, Protective Services

Information memos

Information memos provide important information for the counties that is strictly informational and timely. Examples include announcements of grants that counties may apply for, posting of a Request for Proposal, a cancelled webinar or training, etc. Information memos are active for one year, after one year, they are archived and then re-issued if necessary.

2021 Information Memos
Memo # Memo title Issue date Division Keywords
IM-CW-2021-0002 County Holiday Calculations in ROM (Results Oriented Management) Jan. 14, 2021 CW Calculate, County Holidays, ROM, Initial Response
IM-CW-2021-0001 Time-Limited Task Group to Increase Kinship Foster Care Resources and Reduce Certification and Permanency Barriers Jan. 12, 2021 CW Barriers, Certification, Kinship, Kinship Foster Care, Resources
IM-CP-2021-0001 Federal  COVID Relief: Impact to the Colorado Department of Human Services Jan. 8, 2021 CP COVID, COVID-19, Federal, COVID Relief, Federal COVID Relief Impact, Impact, COVID Relief Funds, legislation
2020 Information Memos
Memo # Memo title Issue date Division Keywords
IM-PSO-2020-0004 Child and Adult Mistreatment Dispute Review Section (CAMDRS) Records Request Dec. 29, 2020 PSO Colorado Department of Human Services, CAMDRS, Child Welfare, Appeals, Records Request
IM-CW-2020-0051 Visitation during COVID 19 Pandemic Dec. 22, 2020 CW Safety, Permanency, Well Being, COVID 19
IM-OCYF-2020-0006 Annual Profile Justification Procedures Dec. 3, 2020 OCYF Access Control, Audit, Certification, OIT, Security, Trails
IM-EBD-2020-0008 Administrative Disqualification Hearing (ADH) Forms Dec. 1, 2020 EBD Intentional Program Violation (IPV), Administrative Disqualification Hearing (ADH), Colorado Works (CW), Adult Financial (AF), Colorado Child Care Assistance Program (CCCAP), Supplemental Nutrition Assistance Program (SNAP)
IM-ECL-2020-0008 Supporting COVID-19 Temporary Closures & Increased Child Absences Nov. 24, 2020 ECL CCCAP, COVID-19, Hold Slots, Isolated, Widespread, Absence Payments, County Rate Plan
IM-CW-2020-0050 Independent Living Rules Update Nov. 23, 2020 CW Chafee Program, Supervised Independent Living Placement, Services for Successful Transition to Adulthood
IM-OCYF-2020-0005 Statute/Rule Review Group Nov. 16, 2020 OCYF Statute Review, Family First Prevention and Services Act, Rules, SubPac workgroup
IM-CW-2020-0049 Update to Practice Changes Regarding Non-certified Kinship Care Nov. 6, 2020 CW Kinship Care, Certification, Non-certified, Penetration Rate
IM-CW-2020-0048 Stakeholder Meetings to Comment on Draft Administrative Rules Regarding Immunizations for Foster Parents and Household Members, in Order to Protect the Well-Being of Children/Youth in Foster Care Nov. 2, 2020 CW Foster Care, Immunization, National Model Foster Care Standards, Well-Being
IM-CW-2020-0047 Practice Changes Regarding Non-certified Kinship Care Oct. 20, 2020 CW Kinship Care, Certification, Non-certified, Penetration Rate
IM-CW-2020-0046 Adoption Stability - Section 26-7-103, C.R.S.  Oct. 20, 2020 CW Adoption, Adoption Assistance
IM-OCYF-2020-0004 SFY20-21 Local Innovation Fund  Oct. 19, 2020 OCYF foster parents, recruitment, retention, diligent recruitment
IM-CW-2020-0044  CARES Act FY 2020-21  Sept. 25, 2020 CW CARES Act, COVID-19, Federal Funds, Title IV-B Subpart 1, Pandemic 
IM-ECL-2020-0007 Colorado Child Care Assistance Federal Poverty Guidelines and State Median Income Updates Sept. 24, 2020   Colorado Child Care Assistance Program (CCCAP), State Board of Human Services, Federal Poverty Guideline (FPG), State Median Income (SMI), Child Care Automated Tracking System (CHATS), Office of Early Childhood (OEC)
IM-OES-2020-0006  Administrative Implementation of JBC Initiated TANF Transfer to Child Welfare Sept. 23, 2020 OES Colorado Works, TANF Transfers, Child Welfare
IM-CW-2020-0043 Roll-Forward of Underspent Balance of State (BOS) Prevention & Intervention Cash Fund Sept. 17, 2020 CW SB18-254, BOS, FY 2020-21, Prevention & Intervention Cash Fund, Roll-Forward
IM-EBD-2020-0007 Employment First Federal Fiscal Year 2021 Allocation Letter Sept. 17, 2020 EBD

Supplemental Nutrition Assistance Program (SNAP) Employment and Training (E&T), Employment First (EF), Food and Nutrition Service (FNS), Able-Bodied Adults without Dependents (ABAWD), State-operated Model, Voluntary Program, Program Operator (PO), Federal Fiscal Year 2021 (FFY21)

IM-CW-2020-0042 Additional Stakeholder Virtual Meetings for Comment on Proposed Rules Regarding National Model Foster Home Standards and Recommendation for Alternative Care by the Foster Parent Steering Committee September 8, 2020 CW Alternative Care, Model Foster Home Standards, Rules, Stakeholder Comments
IM-CW-2020-0041 Collaborative Management Program Incentive Fund County Site 2020 Distribution of SFY 2019-20 Earned Funds September 8, 2020 CW Collaborative Management, Incentive Fund
IM-CW-2020-0040 Ongoing Resources September 8, 2020 CW Permanency, Tools, Resources
IM-CW-2020-0039 Foster and Adoptive Parents and Non-Certified Kinship Caregivers Training Opportunities for State Fiscal Year (SFY) 2021 September 3, 2020 CW Online Training, Professional Development, Training Opportunities
IM-CW-2020-0038 Permanent Rules Supersede PM-CW-2020-0003: Modifications to Rules Conditionally Made for Certification and Recertification of Foster Homes During the COVID-19 Pandemic September 3, 2020 CW CPR/First Aid, Health Assessments, Pet Vaccinations
IM-CW-2020-0037 Trust Accounts for Children in Foster Care Receiving a Stimulus Check August 27, 2020 CW Foster Care, Trust Accounts, Stimulus Check, CARES Act
IM-CW-2020-0036 Chafee Program Services Plan FFY21 August 27, 2020 CW Chafee, Annual Plan
IM-CW-2020-0035 Chafee Services Expansion August 27, 2020 CW Chafee, Foster Care, Foster Youth
IM-EBD-2020-0006 Federal Fiscal Year 2020 TANF Maintenance of Effort Expenditures August 27, 2020 EBD Colorado Works, Temporary Assistance for Needy Families, TANF, Maintenance of Effort, MOE
IM-DVP-2020-0001 Domestic Violence and Child Welfare Task Group August 26, 2020 DVP Domestic Violence, Child Welfare
IM-CW-2020-0034 Training and Technical Assistance for Credit Remediation and Promoting Healthy Credit Education for Youth in Foster Care in State Fiscal Year 2021 August 26, 2020 CW Consultation, Credit history, Foster care, Inaccuracies, Remediation
IM-CW-2020-0033 Predictive Analytics August 24, 2020 CW Adoption, Permanency, Legally Free, Predictive Analytics
IM-CW-2020-0032 Teleconferences for stakeholder feedback regarding proposed kinship services rules (7.304.21, D) August 19, 2020 CW Kinship, feedback, director or their designee
IM-CW-2020-0030 Stakeholder Virtual Meetings for Comment on Proposed Rules Regarding National Model Foster Home Standards and Recommendation for Alternative Care by the Foster Parent Steering Committee August 8, 2020 CW Feedback, Model Foster Home Standards, Rules, Stakeholders
IM-OES-2020-0002 Administrative Disqualification Hearing (ADH) Forms August 6, 2020 OES Intentional Program Violation (IPV), Administrative Disqualification Hearing (ADH), Colorado Works (CW), Adult Financial (AF), Child Care Assistance Program (CCAP), Supplemental Nutrition Assistance Program (SNAP), Food Assistance
IM-CW-2020-0031 2020 County Parental Fee Refunds August 6, 2020 CW County, Parental, Fee, Refund, Memo, 1991
IM-ECL-2020-0006 CCCAP Rule and County Training August 5, 2020 ECL County, Department, CCCAP, CCDBG, CCDF, Rules, Training
IM-OES-2020-0005 Emergency Basic Cash Assistance Supplemental Payment August 4, 2020 OES Colorado Works (CW), Basic Cash Assistance (BCA), Temporary Assistance for Needy Families (TANF), Emergency Payment, Supplemental Payment, Senate Bill 20-029
IM-CW-2020-0029 Administration for Children and Families Letter Regarding Termination of Parental Rights July 28, 2020 CW Termination of Parental Rights, 15 out of 22 months, permanency, COVID-19
IM-PSO-2020-0002 Administrative Review Division Workgroups for APS Screen Out and Guardianship Review Instruments July 27, 2020 PSO Administrative, Review, Adult Protective Services, Screen Out, Guardianship, Quality Assurance, Instrument
IM-CW-2020-0027 Private Adoption Process when requesting Adoption Assistance from Colorado County Departments July 24, 2020 CW Adoption, Title IV-E Adoption Assistance
IM-CW-2020-0028 IDD Stepdown Providers July 22, 2020 CW Laradon, Calabrese, CYC, referral, placement, stepdown, waitlist, reimbursement, IDD, intellectual and developmental disabilities
IM-CW-2020-0026 Title XX Request for Applications July 17, 2020 CW Child Welfare, Title XX, RFA
IM-EBD-2020-0003 Fiscal Year 2020-21 Colorado Works Preliminary Initial Allocation July 2, 2020 EBD Colorado Works, Temporary Assistance for Needy Families, TANF, Allocations
IM-EBD-2020-0004 Misuse of Temporary Assistance for Needy Families Funds July 1, 2020 EBD Colorado Works (CW), Temporary Assistance for Needy Families (TANF), funding, fraud
IM-FEA-2020-0004 Deprovisioning User Access June 30, 2020 FEA Revoke, Online Request (OLR), County Security Administrator (CSA)
IM-ECL-2020-0005 County Child Care Assistance Program extended absence payments -- funding June 30, 2020 ECL DECL, CCCAP, absence payments, allocation, county MOE, Coronavirus (COVID-19)
IM-CW-2020-0025 FY2020-21 Provider Rate Decrease June 29, 2020 CW Provider Rates
IM-CW-2020-0024 State Fiscal Year 2020 Catastrophic Liability Insurance for Foster Care Homes Certified by County Departments of Human/Social Services June 29, 2020 CW Catastrophic, county foster care homes, insurance, liability
IM-CW-2020-0023 Contract with Foster Parent College ends June 30, 2020, and will not be renewed June 23, 2020 CW Modules, online, training
IM-CW-2020-0022 Resuming Adoption and Non-Certified Kinship Care reviews in July 2020 June 23, 2020 CW Adoption, background checks, non-certified kinship care, reviews
IM-CW-2020-0021 ICPC placements and Trial Home Visits clarifications June 12, 2020 CW Interstate Compact on the Placement of Children, ICPC, Out of State placements, Trial Home Visits, Visits out of state, ICPC Regulation 9
IM-CW-2020-0020 Calendar Year 2019 Foster Parent Exit Surveys June 11, 2020 CW Foster Care, Adoption, Child Specific, Satisfaction Factors, Survey
IM-CW-2020-0019 Chafee Funding Methodology Task Group June 9, 2020 CW Chafee, funding methodology
IM-PSO-2020-0001 SNAP Quality Assurance (SNAPQA) May 27, 2020 PSO SNAP, Quality Assurance, QA, reviews
IM-ECL-2020-0004 County Child Care Assistance Program extended absence payments -- funding May 20, 2020 ECL DECL, CCCAP, absence payments, allocation, county MOE, Coronavirus (COVID-19)
IM-EBD-2020-0002 Fiscal Year 2019-20 TANF Transfers May 14, 2020 EBD Close out, TANF Preference, TANF Transfers
IM-FEA-2020-0003 2020 SNAP Training Summit May 13, 2020 FEA SNAP, Event, Training Summit
IM-ECL-2020-0003 County Child Care Assistance Program extended absence payments -- funding May 11, 2020 ECL DECL, CCCAP, absence payments, allocation, county MOE, Coronavirus (COVID-19)
IM-OES-2020-0002 Maintenance of Effort (MOE) June
2020
May 8, 2020 OES Maintenance of Effort (MOE), Old Age Pension (OAP), Aid to the Needy Disabled-Colorado Supplement (AND-CS), Home Care Allowance (HCA), Adult Financial (AF)
IM-AAS-2020-0003 Adult Protective Services (APS) Statewide Quality Assurance Measures May 8, 2020 AAS QA, quality assurance
IM-ECL-2020-0002 County Child Care Assistance Program allocation transfer processes for SFY2019-20
and SFY 2020-21
May 1, 2020 ECL DECL, CCCAP, Allocation transfer, Buys/Sells, County MOE, Coronavirus (COVID-
19)
IM-CW-2020-2018 Teleconferences for stakeholder feedback regarding proposed adoption
services rules (7.306.5-7.306.6)
Apr. 22, 2020 CW Adoption, Feedback
IM-EBD-2020-0001 Employment First Federal Fiscal Year Allocation Letter Apr. 20, 2020 EBD Supplemental Nutrition Assistance Program (SNAP) Employment and Training
(E&,T), Employment First (EF), Food and Nutrition Service (FNS), Able-Bodied Adults without
Dependents (ABAWD), State-operated Model, Voluntary Program, Program Operator
IM-OCYF-2020-0003 Foster and kinship family placement stabilization funding Apr. 17, 2020 OCYF foster care, kinship care, coronavirus, COVID-19, placement stabilization
IM-CW-2020-0017 FY 2019-20 Mitigation Requests and Procedure Apr. 7, 2020 CW Allocation, Mitigation, BOS Counties, Mitigation Form
IM-CW-2020-0016 Provide an update on policies from the federal Administration for Children and Families (ACF) to allow video-conferencing for face-to-face monthly contacts in light of the current public health crisis, COVID-19. Mar. 18, 2020 CW  
IM-ECL-2020-0001 County flexibility within the Colorado Child Care Assistance Program (CCCAP) to address the impacts of the coronavirus 2019 (COVID-19) on local communities. Mar. 18, 2020 ECL DECL, CCCAP, Child Care Providers, CCCAP Families, County Policies, Coronavirus (COVID-19), Child Care Automated Tracking System (CHATS)
IM-CW-2020-0015 Join a new time-limited task group to review RGAP rules Feb. 27, 2020 CW Adoption, Align, Eligibility, Extension, RGAP
IM-CW-2020-0014 Adoption Assistance County Policy Request and Review, Information on new Adoption Statute and upcoming Volume 7 revisions Feb. 25, 2020 CW Adoption, Review, Statute
IM-CW-2020-0013 Increase of 200% of Poverty for 2020 Feb. 25, 2020 CW 200%, TANF, Title XX, Maintenance of Effort (MOE)
IM-CW-2020-0012 Replication of Pathways to Success for Summative Evaluation Feb. 19, 2020 CW Pathways to Success, Youth Services, Homelessness Prevention, Emancipation
IM-CW-2020-0011 Scholarships for 2020 National Adolescent Perpetration Network Conference Feb. 19, 2020 CW Conference/ Scholarships/ National Adolescent Perpetration Network Conference
IM‚ÄêOES‚Äê2020‚Äê0001 State Program Staff Contacts for County Disasters Feb. 5, 2020 OES Disaster Supplemental Nutrition
Assistance Program (DSNAP), 
Low Income
Energy Assistance Programs (LEAP),
Temporary Assistance for Needy
Families (TANF), Colorado Works,
disaster, USDA Foods
IM-CW-2020-0010 Monthly Caseworker Visitation Grant Memo and Application Feb. 3, 2020 CW face to face, monthly caseworker visitation,
grant funding
IM-CW-2020-0009 IDD Stepdown Providers Jan. 29, 2020 CW Laradon, Calabrese, CYC, referral, placement, stepdown, waitlist, reimbursement, IDD, intellectual and development disabilities
IM-CW-2020-0008 Annual Minimum Wage Change Jan. 28, 2020 CW Minimum wage, Title IV-E
IM-CW-2020-0007 Update on Post-Permanency Services and Supports and the Phase-in of Metro Area Counties Jan. 27, 2020 CW Phase-in, permanency, supports, services, stability
 
IM-CW-2020-0006 County holiday calculations in ROM (Results Oriented Management) Jan. 27, 2020 CW Calculate, County Holidays, Data, ROM
IM-CW-2020-0005 DCW staff assigned to counties Jan. 23, 2020 CW County Intermediary
IM-FEA-2020-0001 2020 SNAP Training Summit Jan. 23, 2020 FEA SNAP, Event, Training Summit
IM-OCYF-2020-0002 Social Media Recruitment Training Feb. 18, 2020 OCYF adoption, foster care, recruitment, retention, diligent recruitment
IM-OCYF-2020-0001 Remaining SFY20 Recruitment &, Retention Local Innovation Funds Jan. 21, 2020 OCYF grants, foster parents, recruitment, retention,
diligent recruitment
IM-CW-2020-0004 Implementation and rollout of an electronic
inquiry for timely responses to questions about foster care and adoption to be launched on
January 27, 2020
Jan. 21, 2020 CW Adoption, certification, electronic inquiry,
foster care, timely response
IM-CW-2020-0003 Foster and Adoptive Parents and Non-Certified Kinship Caregivers Training Opportunities Jan. 21, 2020 CW Training credit, learning, requirements, and training
IM-CW-2020-0002 Teleconferences for Stakeholder Feedback Regarding Proposed Sibling Foster Youth Bill Rule Revisions(7.000 - 7.306.11) Jan. 16, 2020 CW Foster, Sibling, Youth, Bill, Rights
IM-CW-2020-0001 Adoption Assistance Program and Relative Guardianship Assistance Program as Opportunities to Support Stable Permanency for Children/Youth Exiting Foster Care Jan. 14, 2020 CW Adoption assistance, continuation of assistance, permanency, reimbursement, relative guardianship assistance, timely, stability, statute, support
IM-AAS-2020-0001 Adult Protective Services Client Services Funds Spending Authority Jan. 13, 2020 AAS Client Services, APS Allocation
2019 Information Memos
Memo # Memo title Issue date Division Keywords
IM-CW-2019-0066 Access to Medicaid for Children/Youth that Reside In or Outside of Colorado Dec. 23, 2019 CW Adoption, Foster Care, Guardianship, ICPC, Medicaid, Out-of-State, RGAP, Travel
IM-CW-2019-0065 Zoom Meetings to Report Findings of the 2019 S.A.F.E ® Home Study Review and Provision of Refresher Training Dec. 20, 2019 CW Consistency, desk guide, practitioner, protocol, S.A.F.E ® supervisor, training
IM-CW-2019-0064 Douglas County Included As Large County Dec. 16, 2019 CW Large County, Douglas County
IM-CW-2019-0061 (CORRECTED) Prevention and Intervention Funding Dec. 9, 2019 CW Prevention, Intervention, Application
IM-PSO-2019-0004 County Participation for Administrative Review Division (ARD) 2020 Screen-Out Review for Adult Protective Services (APS) Dec. 9, 2019 PSO Administrative Review Division, Adult Protective Services, Quality Assurance, Screen-Out, Review
IM-CW-2019-0063 Update to Early Intervention parent letter and 3-5 table Dec. 4, 2019 CW Early Intervention (EI), developmental screening
IM-CW-2019-0062 Annual Profile Justification Procedures Dec. 4, 2019 CW Access Control, Audit, Certification, OIT, Security, Trails
IM-CW-2019-0060 Teleconferences for stakeholder feedback regarding proposed adoption services rules (7.306.5 - 7.306.6) Nov. 27, 2019 CW Adoption, feedback
IM-PSO-2019-0003 Resume ARD Quality Assurance Reviews for APS Nov. 19, 2019 PSO Administrative Review Division, Adult Protective Services, Quality Assurance, Review Instruments
IM-PSO-2019-0002 Hotline Quality Assurance Reviews- Certificates of Appreciation Nov. 18, 2019 PSO Administrative Review Division, Hotline, Reviews, Certificates
IM-PSO-2019-0001 Hotline Quality Assurance Reviews- Issues for Administration Nov. 18, 2019 PSO Administrative Review Division, Hotline, Reviews, Issues for Administration
IM-CW-2019-0059 Title IV-E Federal Audit Nov. 15, 2019 CW Federal Audit, IV-E, Administration for Children and Families
IM-EBD-2019-0007 Employment First Federal Fiscal Year Allocation Letter Nov. 15, 2019 EBD Supplemental Nutrition Assistance Program (SNAP) Employment and Training(E&,T), Employment First (EF), Food and Nutrition Service (FNS), Able-Bodied Adults without Dependents (ABAWD), State-operated Model, Voluntary Program
IM-CW-2019-0058 Substance Exposed Newborn Update Nov. 7, 2019 CW Plans of Safe Care, Substance Exposed Newborn, Toxicology Resource Guide, CARA, CAPTA, hotline
IM-CW-2019-0057 Teleconferences for stakeholder feedback regarding proposed Family First Prevention Services Act Case Plan rule revisions (7.000-7.301.3) Oct. 18, 2019 CW FFPSA, Family First, Feedback, Rules
IM-CW-2019-0056 Training and Technical Assistance for Credit Remediation and Promoting Healthy Credit Education for Youth in Foster Care in State Fiscal Year 2020 Oct. 15, 2019 CW Consultation, credit health, credit history, foster care, inaccuracies, remediation
IM-CW-2019-0055 Title IV-E Waiver Intervention Funding Oct. 15, 2019 CW IV-E, Waiver, Intervention
IM-CW-2019-0054 Phase 3: Follow-up Teleconference to Support Family Search and Engagement Activities Completed Oct. 15, 2019 CW Engagement, FSE, Kinnect, Permanency, Phase 3, PIP, Teaming, Champions
IM-CW-2019-0053 Program Improvement Plan (PIP) Oct. 2, 2019 CW CFSR, PIP, Program Improvement Plan
IM-ECL-2019-0001 Colorado Child Care Assistance Program Federal Poverty Guidelines and State Median Income updates Oct. 1, 2019 ECL Colorado Child Care Assistance Program (CCCAP), State Board of Human Services, Federal Poverty Guideline (FPG), State Median Income (SMI), Child Care Automated Tracking System (CHATS), Office of Early Childhood (OEC)