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Joint Agency Interoperability

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About Joint Agency Interoperability

Joint Agency Interoperability (JAI) is a collaborative program involving Colorado counties, the Department of Human Services, the Department of Health Care Policy and Financing, the Department of Early Childhood, the Office of Information Technology, and various Federal partners. Its goal is to address the comprehensive needs of individuals, families, and communities by enhancing the integration of business processes with technology and data. 

Current JAI projects

Expand the sections below for resources and information about current projects.

Digitization of County Documents

The purpose of the Digitization project was to digitize paper human services documents across Colorado. The project was funded by HB22-1380. This funding was used to scan, index, and store electronic documents. These documents will eventually be transferred into the future Unified County System.

Project Details

  • Completed County Digitization Project (Final Summary Report)
    • Over 25 million pages scanned (8,900 boxes of paper)
    • Completed scanning for 46 individual counties:  
      • Across Eligibility, Child Care, Child Welfare and Child Support

JAI team Helpful links: OnBase User Guides 2023

Please let the JAI Digitization team know if your County staff would like additional OnBase training to better understand the software.

Contact information

Unified County System

The purpose of the Unified County System project is to provide business processes management and electronic document management for all of Colorado’s counties. It will enable the counties to implement paperless processes, allow for business process standardization, and improve process efficiency. This will result in improved delivery of human services to Coloradans. 

Project Details

  • Discovery work completed in 2023
  • UCS Procurement Timeline 2024-2025
    • Invitation to Negotiate (ITN) was Federally approved 8/20/24
    • ITN was posted from 9/6/24 - 11/4/2024
    • Initial Vendor Evaluation & Selection Completed 12/11/24
    • Vendor Statement of Work Negotiations - Completed 5/5/25 
    • Final Vendor Review and Selection - Completed 7/23/25 
    • FInal contract negotiations and State approval (In Progress)

      timeline

  • UCS Implementation & Beyond: 2026 - 2027

  • Future County Participation: 2026 & Beyond

    timeline
     

     

Volunteer to help us customize the system for you, your coworkers and Coloradans.

To help us make sure the new system customizations are optimized to meet the needs of county workers and the Coloradans we jointly serve, we’re looking for volunteers to engage with the state. The time commitment is approximately five to 10 hours per month. If you're interested in participating, email Jennifer Molde (jennifer.molde@state.co.us), Joint Agency Interoperability Program Manager, and Elayna McCall (elayna.mccall@state.co.us), Joint Agency Interoperability Project Manager.  

Contact Information

Analytics and Reporting

The purpose of the Analytics and Reporting project is to establish a robust framework for analyzing and reporting data for human services systems at the state and county levels. This initiative will enhance the ability of policymakers, administrators, and service providers to make data-driven decisions, optimize service delivery and ensure transparency across various human services programs.

Project Details

  • Next steps include hiring a Product Owner to fully define the project scope and begin requirements gathering
  • High Level Project Schedule

Contact information

Jennifer Molde - CDHS, Joint Agency Interoperability Program Manager: jennifer.molde@state.co.us
Elayna McCall - HCPF, Joint Agency Interoperability Project Manager: elayna.mccall@state.co.us