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About Joint Agency Interoperability
Joint Agency Interoperability (JAI) is a collaborative program involving Colorado counties, the Department of Human Services, the Department of Health Care Policy and Financing, the Department of Early Childhood, the Office of Information Technology, and various Federal partners. Its goal is to address the comprehensive needs of individuals, families, and communities by enhancing the integration of business processes with technology and data.
Current JAI projects
Expand the sections below for resources and information about current projects.
- Digitization of County Documents
The purpose of the Digitization project is to digitize paper human services documents across Colorado. The project is funded by HB22-1380. This funding is being used to scan, index, and store electronic documents. These documents will eventually be transferred into the future Unified County System.
Project Details
- 45 counties are participating, between 1-4 programs per county are moving from paper to electronic documents for Child Care, Child Support, Child Welfare and Eligibility Programs
- High Level Project Schedule
- Digitization Planning and Assessment - October 2022 - June 2023
- RMMI Contract Approval/ Begin Scanning - November 2023
- Project Execution, including Kickoff, Training & Scanning - December 2023 - October 2024
- Project Closing and Wrap Up - October - December 2024
- Digitization Process Complete - December 2024
Contact information
- Jennifer Molde - CDHS, Joint Agency Interoperability Product Owner: jennifer.molde@state.co.us
- Elayna McCall - HCPF, Joint Agency Interoperability Project Manager: elayna.mccall@state.co.us
- Mahsa Rahimian - HCPF, County Interoperability Analyst: mahsa.rahimian@state.co.us
- Brenda Truskin - CDHS, Joint Agency Interoperability Business Analyst: brenda.truskin@state.co.us
- Unified County System
The purpose of the Unified County System project is to provide business processes management and electronic document management for all of Colorado’s counties. It will enable the counties to implement paperless processes, allow for business process standardization, and improve process efficiency. This will result in improved delivery of human services to Coloradans.
Project Details
- Discovery work completed in 2023
- Over 140 workgroup meetings were conducted, concluding with summary sessions
- Child Support/ACSES - summary recording (sessions ran Feb - Mar 2023)
- Child Care Assistance/CHATS - summary recording (sessions ran Mar - Apr 2023)
- Child Welfare/Trails - summary recording (sessions ran May 2023)
- Eligibility/CBMS - summary recording (sessions ran June 2023)
- 58 counties participated
- Over 145 User Stories were created based on county engagement
- Vendor (Slalom) completed the Unified County System study
- 8 High level process maps were developed (2 for each program area)
- Child Support - Small, Large
- Child Care Assistance - Small, Large
- Child Welfare - Small, Large
- Eligibility - Small, Large
- Over 140 workgroup meetings were conducted, concluding with summary sessions
- UCS Procurement Timeline 2024-2025
Invitation to Negotiate (ITN) is in final stages took place in August
- UCS Implementation & Beyond: 2025 - 2028
Future County Participation: 2025 & Beyond
Contact Information
- Jennifer Molde - CDHS, Joint Agency Interoperability Product Owner: jennifer.molde@state.co.us
- Elayna McCall - HCPF, Joint Agency Interoperability Project Manager: elayna.mccall@state.co.us
- Mahsa Rahimian - HCPF, County Interoperability Analyst: mahsa.rahimian@state.co.us
- Brenda Truskin - CDHS, Joint Agency Interoperability Business Analyst: brenda.truskin@state.co.us
- Discovery work completed in 2023
- Analytics and Reporting
The purpose of the Analytics and Reporting project is to establish a robust framework for analyzing and reporting data for human services systems at the state and county levels. This initiative will enhance the ability of policymakers, administrators, and service providers to make data-driven decisions, optimize service delivery and ensure transparency across various human services programs.
Project Details
- Next steps include hiring a Product Owner to fully define the project scope and begin requirements gathering
- High Level Project Schedule
Contact Information- Jennifer Molde - CDHS, Joint Agency Interoperability Product Owner: jennifer.molde@state.co.us
- Elayna McCall - HCPF, Joint Agency Interoperability Project Manager: elayna.mccall@state.co.us
Contact information
Jennifer Molde, Interoperability Product Owner: jennifer.molde@state.co.us