P-EBT outreach materials

 

Help get the word out about P-EBT benefits for the 2021-22 school year. Check this page regularly for materials you can use on your website, in newsletters, and elsewhere.

Website banners

Add a Colorado P-EBT banner, image block, and/or simple text on your organization's website that will provide a link to the Colorado P-EBT webpage. Click the images below to download them. Banners are designed to run at 728x90 pixels; image blocks are designed to run at 300x250 pixels. All links should point to cdhs.colorado.gov/p-ebt.

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Glossary of terms

Expand the section below for a glossary of commonly used terms related to the Colorado P-EBT program.

P-EBT terms and definitions
Address on File

For P-EBT School Enrollment benefits, the address associated with the adult who is listed as “head of household” by the student’s school. This may be the adult who submitted a free and reduced application for the student, or the adult listed as the primary contact in the school’s system. For P-EBT SNAP Under 6 Benefits, this address is pulled from their household's SNAP case.

ARPA

The federal American Rescue Plan Act of 2021. "This bill provides additional relief to address the continued impact of COVID-19 (i.e., coronavirus disease 2019) on the economy, public health, state and local governments, individuals, and businesses." P-EBT is covered under Subtitle B--Nutrition.

CACFP

The Child and Adult Care Food Program (CACFP) provides reimbursement for healthy meals and snacks served to Colorado’s children and adults in child care centers and homes, afterschool programs, emergency and homeless shelters, Head Start, Early Head Start and outside-school-hours programs and adult day care centers. The United States Department of Agriculture (USDA) funds the CACFP and the Colorado Department of Public Health and Environment administers the program.

CDE

Colorado Department of Education

CDHS

Colorado Department of Human Services

CDPHE

Colorado Department of Public Health and Environment

CEP

Community Eligibility Provision. This is an option under the NLSP umbrella for schools to elect. A school choosing CEP means that there are enough children in that area that qualify for free and reduced priced meals, and therefore, the school chooses to serve free meals to ALL students at that school regardless of individual household income levels

COVID-19 Outbreak

As defined by the Colorado Department of Public Health and Environment (CDPHE): "Five or more confirmed or probable cases of COVID-19, of which at least one case has had a positive molecular amplification test or antigen test in a facility or (non-household) group with onset in a 14 day period."

COVID-Related Unplanned Closure

A Colorado Department of Public Health and Environment (CDPHE) confirmed outbreak or district reported closure/alternate learning schedule due to COVID circumstances. These situations can be considered for P-EBT benefits.

EBT Program

The Colorado Electronic Benefits Transfer (EBT) program is responsible for ensuring that Supplemental Nutrition Assistance Program (SNAP) benefits, including P-EBT benefits, and Cash Assistance payments authorized by each county department of human services are issued to approved recipients.

ebtEDGE Card Holder Portal

The ebtEDGE cardholder portal is available to assist cardholders with managing their EBT card. The portal offers options for cardholders to view their balance, keep track of spending by showing 60 days of transaction history, freeze their card to protect benefits, and set or change the PIN on their card.

ebtEDGE Mobile App

The ebtEDGE mobile app is available to assist cardholders with managing their EBT card. The app offers options for cardholders to view their balance, keep track of spending by showing 60 days of transaction history, freeze their card to protect benefits, and set or change the PIN on their card.

Eligibility Letter

Letter sent to participants detailing eligibility for P-EBT benefits. Eligibility letters are mailed to the address on file with the P-EBT program (see Address on File definition).

Eligibility Paths

There are 2 paths for P-EBT eligibility: 1) P-EBT School Enrollment Benefits and 2) P-EBT SNAP Under 6 Benefits (see individual definitions).

FFCRA

Families First Coronavirus Response Act. "This bill responds to the COVID-19 (i.e., coronavirus disease 2019) outbreak by providing paid sick leave, tax credits, and free COVID-19 testing; expanding food assistance and unemployment benefits; and increasing Medicaid funding." This Federal Act established the P-EBT program in response to COVID-19.

FNS

As part of the USDA, "The Food and Nutrition Service (FNS) works to end hunger and obesity through the administration of 15 federal nutrition assistance programs including WIC, Supplemental Nutrition Assistance Program (SNAP), and school meals."

FRPL

The federal National School Lunch Program provides the ability for schools to offer meals at no cost or at a reduced-price. In Colorado, the co-pay for reduced-price eligible public-school students is covered by state funding. This allows those meals to be provided at no cost to students eligible for reduced-price meals.

HIPAA

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) is a federal law that required the creation of national standards to protect sensitive patient health information from being disclosed without the patient’s consent or knowledge. The P-EBT program follows HIPAA guidelines and measures to protect the privacy of all families.

Home School

Home school is considered nonpublic and is not regulated by the state of Colorado.  The parent who oversees the home school program is taking on the responsibility of obtaining books, supplies, tests, and is responsible for any costs associated.  Because home schooling is considered nonpublic education, home school is not accredited by the Colorado Department of Education or by a local school district.

Hybrid Learning Modality

Student learned in a hybrid model for more than half the month but did not meet the definition of “Remote”

In-Person Learning Modality

Student learned In-Person for more than half of the month and did not meet the definition for “Remote” or “Hybrid”

K-12

Kindergarten through Grade 12

Learning Modality

A student's learning method (remote, hybrid, or in-person) reported to the P-EBT program by their school district.

Monthly P-EBT Benefit

The amount of P-EBT benefits given per calendar month. This amount can vary by month and is summarized in each eligibility letter that mailed to the household.

Non-SNAP Households

A household that does not participate in the Supplemental Nutrition Assistance Program (SNAP).

NSLP

The National School Lunch Program (NSLP) is a federally assisted meal program that provides nutritious, low-cost or free lunches to students each day. Specific meal patterns and nutrition standards are required in the NSLP.

P-EBT

"The Pandemic Electronic Benefit Transfer (P-EBT) Program is a federal program created to provide food assistance to Colorado families with students or young children who had reduced access to meals due to the COVID-19 pandemic. "

P-EBT / EBT Card

An Electronic Benefits Transfer (EBT) card, also known as the Colorado Quest card, allows SNAP benefits, P-EBT benefits, and some Cash Assistance funds to be electronically transferred for use.  It looks like a credit or bank card and can be used at any authorized store across the country that has the EBT or Quest card logo. In Colorado, SNAP and P-EBT benefits can only be accessed on an EBT card, these benefits are not transferable as cash and cannot be consolidated. There are two card designs for P-EBT Benefits, 1) P-EBT School Enrollment Benefits are issued on the P-EBT card with the black and white card design, and 2) P-EBT SNAP Under 6 Benefits are issued to existing SNAP EBT cards with the colorful mountain design. Both cards function the same and are not single-use cards. Keep your P-EBT/EBT card as any additional benefits the student/child is eligible for will be issued to the card. Funds are accessed by using a personal identification number (PIN) set by the cardholder. The PIN is what keeps benefits safe and should be changed frequently.

P-EBT 1.0

P-EBT benefits for the 2019 - 2020 school year (March-May 2020).

P-EBT 2.0

P-EBT benefits for the 2020-2021 school year and summer 2021 (September 2020 - May 2021 and June - August 2021).

P-EBT 3.0

P-EBT benefits for the 2021-2022 school year (September 2021 - May 2022).

P-EBT Data Collections

Student level data, collected through the Colorado Department of Education, is needed in order to assess eligibility for P-EBT and also to obtain household information for mailing P-EBT cards and ensuring security of student's information for customer service needs.

P-EBT School Enrollment Benefits

P-EBT School Enrollment Benefits represents Colorado's branding for students eligible for P-EBT benefits through USDA's School Programs provision, using school enrollment information submitted to the program by school districts to determine P-EBT benefits.

P-EBT SNAP Under 6 Benefits

P-EBT SNAP Under 6 Benefits represents Colorado's branding for children eligible for P-EBT benefits through USDA's Child Care provision, reflecting Colorado's federally-approved eligibility criteria of SNAP participation.

P-EBT Support Center

The dedicated contact center for the P-EBT program. The P-EBT Support Center has the most up-to-date information at all times. Please contact the P-EBT Support Center with household-specific questions, to update an address and to order replacement P-EBT cards. For security purposes the P-EBT Support Center can only provide information to the primary parent or guardian registered with the child's school or SNAP case.

Parent or Guardian on File

For P-EBT School Enrollment benefits, the adult who is listed as “head of household” by the student’s school. This may be the adult who submitted a free and reduced application for the student, or the adult listed as the primary contact in the school’s system. For P-EBT SNAP Under 6 Benefits, this adult is the "head of household" on the family's SNAP case.

Provision 2

Provision 2 requires that the school serve meals to participating children at no charge but reduced application burdens to once every 4 years and simplifies meal counting and claiming procedures by allowing a school to receive meal reimbursement based on claiming percentages.

Remote Learning Modality / Virtual Learning

Student learned 100% remotely (i.e. 5 days per week) for more than half of the month.

SASID

A 10-digit state assigned student ID (SASID) number. The SASID is typically different from the school's locally assigned student ID (LASID), but this varies depending on the district. Please contact your student's school to confirm their SASID.

SNAP

"The Supplemental Nutrition Assistance Program (SNAP) helps low-income households in Colorado purchase food. It provides a monthly benefit that helps families and individuals buy the food they need for good health."
Summer 2021 P-EBT benefit    A $375 one-time benefit paid to eligible children for the months of June - August 2021.

USDA

The U.S. Department of Agriculture (USDA) provides leadership on food, agriculture, natural resources, rural development, nutrition, and related issues based on public policy, the best available science, and effective management.